Hothfield Parish Council

...in the rustic heart of Kent


FEBRUARY 2011 PARISH COUNCIL
MEETING MINUTES


Minutes of the Ordinary Parish Council Meeting

held at The Bluebell Centre, Hothfield,

on Monday 14 February 2011 at 7.00pm

[ DRAFT - to be formally accepted at next meeting ]


PRESENT:                                               Mr L Krause (chair), Mrs A Bramfitt, Mrs P Sutcliffe,
Mrs S Whittington, Mr J Collins,
Mr P Howard and Mr D Parker
 

                                                                    Mr D Beckley, Community Warden

                        

PARISH CLERK:                                     Mrs J Batt

 

BOROUGH COUNCILLOR:                            

 

MEMBERS OF THE PUBLIC:    There were no Members of the Public present.

 

1.   APOLOGIES FOR ABSENCE

An Apology for Absence was received from Mrs K Pender (prior engagement) and Mr A Rawlins (work commitment).

 

2.       DECLARATIONS OF INTEREST

There were no Declarations of Interest.

 

i)    Updating of Declarations of Interest for the Code of Conduct

                  Councillors are reminded that they should update their Declarations of Interest  with the Monitoring Officer if necessary.

 

3.    PUBLIC INTERVAL

There were no Members of the Public present.

 

4.    ACCEPTANCE OF MINUTES OF PREVIOUS MEETING

 Minutes 94 were accepted and it was unanimously agreed that Mr Krause should sign them as a true record of the meeting.

 

Proposed  Mr Parker       Seconded  Mr Collins

 

5.    MATTERS FOR REPORT ARISING FROM THE PREVIOUS MINUTES

 Mrs Sutcliffe pointed out that it had not been minuted that she had offered to get a quote for a delay switch for the MUGA.

 

6.     RISK ASSESSMENTS

 The next Risk Assessment will be undertaken by Mr Parker before the end of March.

 

7.     CORRESPONDENCE AND GENERAL COUNCIL BUSINESS

 English Rural

 Clerks and Councils Direct

 University of the Third Age

 ROSPA

 KALC Agenda for meeting due to be held 02.02.10

           ABC Agenda and Minutes for Parish Forum due to be held 26.01.11

           Housing News

           KALC Parish News etc

           Queensbury Bus Shelters

           Environment Agency

           Pilgrims Hospice

           The National Lottery Awards 2011

           BTCV
 

             Email Correspondence

Various emails were brought to the attention of the Parish Council, some of which were added to a pack of papers produced for councillors by Mr Krause for perusal during the month. 

i.     Tidying the VillageRubbish Bins/Litter Collection Equipment

                  Mrs Whittington handed the Chairman details of the cost of Litter Collection Equipment.

ii.     Village Hall

                Mr Howard reported that Mr Rivers is applying for funding for items on the Wish List.

                The Parish Council had already agreed in October 2010 to discuss including a figure for Match Funding in the budget, which is to be discussed under item 8.

 

                A quiz night is due to be held on 26 February.

iii.   Funding from Charitable Bodies

                The parish of Hothfield has received a considerable amount of funding from various organisation and Mr Krause assured councillors that this money will only be used for the purposes for which it was granted. 
                This item will be removed from future agendas.

  

iv.    Antisocial Behaviour and Littering

      Mr Beckley updated councillors on the problems in the village.  Steps are being taken to try and improve the situation.

v.   Bus Shelter

     The roof has been replaced in the last few days.

 

vi.  MUGA

 A letter in response to that sent by the Clerk was circulated.  Following discussion it was agreed that the latest meter readings are consistent and the Clerk was instructed to send the outstanding payment.  The quotation to fit a time delay switch will be discussed next month.

vii     Use of Salt around Village during Bad Weather             .     

           Mr Howard presented Councillors with some costings.  Another possible solution to this problem was discussed.  This item will be included on the agenda next month.

 

           Mr Krause thanked Mr Howard for preparing the costings.

 

viii    Recreation Area

       Nothing to report.  This item will be removed from future agendas.

 

ix   Parish Visit -KHS

       Mrs Whittington reported that it was not Jennie Wickenden who was supposed to visit on behalf of KHS but Russell Boorman and a contractor who visited. 

x.   Wealden Wheels

         Mr Krause reported grant funding has been secured from Councillor King, The Thanet Charities and Hothfield Educational Foundation for the subscription for the forthcoming year.  

8.    FINANCE  

A payment of £42.78 to Mrs K Pender made June last year was omitted from the minutes.  The payment was for food for the APM and stamps.

 

 A payment of £8.00 to Mrs Marden for refuse sacks was made in December and omitted from the earmarked funds list.

 

         Accounts to be paid

 

PAYEE

DETAILS

NET

£

VAT

£

GROSS

£

EDF

Electricity Bill for MUGA 

    300.07

  12.06

    312.13

Mr K Marden

Litter Picking

    106.40

 

    106.40

Hothfield Youth A/c

Transfer from Big Lottery

    896.00

 

    896.00

Mr R Fletcher

Rubbish Sacks

        3.47

    0.69

        4.16

TOTAL

 

  1305.94

  12.75

  1318.69

          

            Resolution:  Councillors unanimously agreed to pay the above accounts.   

 

            Bank Reconciliation as at 31 January 2011 Statements C/A 399 and R/A 164

         Balance per Cash Book                                          Balance at Bank

            Opening Balance  27172.85                                     Reserve Account  13801.04

          Plus Receipts        15230.01                                    Less u/c cheques       312.13   

                                       42402.86                                                                   13488.91

          Less Payments     18144.76                                     Current Account        100.00

                                       24258.10                                     NatWest Bond       10669.19

          Less transfer to                                                                                      24258.10

          

                   Earmarked Funds   

 

 

Balance

£

Paid Feb

£

Balance

£

MUGA Grant

 4501.61

       300.07

  4201.54

Youth Activities  KCC Grant (Primary) – Richard King

 

  1100.00

 

 

  1100.00

Youth Activities KCC MUGA Grant for Extended School Activities (Secondary)

 

 

 1515.00

 

 

      

  1515.00

Youth Activities (Secondary)

     NIL

 

    NIL

Village Appraisal – W Wheels

     72.62

 

      72.62

Road Sweeping Sal + Tax

Letter requesting Grant for

2010/2011 sent 10.03.10

 

 

      -0.05

 

            3.47

            8.00

        106.40

 

 

 

 - 117.92

Newsletter S137 Grant

    -97.89

 

    -97.89

Bus Shelter

    722.15

 

    722.15

Hospice in lieu of vols wages

    100.00

 

    100.00

Churchyard Grass

      NIL

 

      NIL

 

  7913.44

        417.94

  7495.50

 

           Available Funds

           Balance at Bank                        24258.10

           Less paid 14.02.11                       1318.69           

           Less Earmarked Funds              7495.50

                                                             15443.91

         NatWest Bond (3 mths notice) 10669.19

         Available Funds                          4774.72

          

       The Clerk gave Mrs Sutcliffe a copy of all the Bank Statements for the Youth Project Account. Following advice it was agreed to form a committee consisting of Mrs Sutcliffe, Mrs Whittington and Mr Krause to oversee the administration of the Big Lottery Grant Funding.  Mr Krause will be added to the Bank Mandate as a signatory.

 

            Budget

           Councillors agreed the Budget for 2011-2012.  Please see attached.

          

           Standing Orders

           A copy of the revised Standing Orders was given to Councillors for perusal during the month.    

9.      PLANNING

 Please see attached list.

  

10.    FORUM FOR EXCHANGE OF INFORMATION BETWEEEN COUNCILLORS

         Concern has once again been raised regarding the speed of cars through the Village.

 

         Drivers are parking across the newly installed dropped kerbs.  This will be discussed with Mr Beckley.

              

        There being no other business the meeting closed at 9.15 pm.

 


 

HOTHFIELD PARISH COUNCIL

 

PLANNING APPLICATION RECORD 2010

 

DECISIONS TAKEN AT MEETING HELD 14 FEBRUARY 2011

 

11/00045/AS     Mr J Latter, 8 West Street, Hothfield, Ashford, Kent TN26 1ET

LBC                                Porch hood to front door                 

                                       Consultation Date:  19.02.11

                                       Planning Officer:  Alison Cummings

                                       Parish Council:  Support

 

                               

11/00073/AS     Mr M Keeys, 1 & 2 Yonsea Villas, Maidstone Road, Hothfield,

FPC                                Ashford, Kent TN26 1AF

                                       The demolition of the two Yonsea Farm Cottages and the construction of a

                                       farm house and oast house in the style of the original farm buildings

                                       Parish Council:  Support

 

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Last update:  07.03.2011 #EndDate -->    
 2011 Hothfield Parish Council