FEBRUARY 2011 PARISH COUNCIL
Minutes of the Ordinary Parish Council Meeting
held at The Bluebell Centre, Hothfield,
on Monday 14 February 2011 at 7.00pm
[ DRAFT - to be formally accepted at next meeting ]
PRESENT: Mr L Krause (chair), Mrs A Bramfitt, Mrs P Sutcliffe,
Mr D Beckley, Community Warden
PARISH CLERK: Mrs J Batt
MEMBERS OF THE PUBLIC: There were no Members of the Public present.
1. APOLOGIES FOR ABSENCE
An Apology for Absence was received from Mrs K Pender (prior engagement) and Mr A Rawlins (work commitment).
2. DECLARATIONS OF INTEREST
There were no Declarations of Interest.
i) Updating of Declarations of Interest for the Code of Conduct
Councillors are reminded that they should update their Declarations of Interest with the Monitoring Officer if necessary.
3. PUBLIC INTERVAL
There were no Members of the Public present.
4. ACCEPTANCE OF MINUTES OF PREVIOUS MEETING
Minutes 94 were accepted and it was unanimously agreed that Mr Krause should sign them as a true record of the meeting.
Proposed Mr Parker Seconded Mr Collins
5. MATTERS FOR REPORT ARISING FROM THE PREVIOUS MINUTES
Mrs Sutcliffe pointed out that it had not been minuted that she had offered to get a quote for a delay switch for the MUGA.
6. RISK ASSESSMENTS
The next Risk Assessment will be undertaken by Mr Parker before the end of March.
7. CORRESPONDENCE AND GENERAL COUNCIL BUSINESS
ABC Agenda and Minutes for Parish Forum due to be held 26.01.11
KALC Parish News etc
Queensbury Bus Shelters
The National Lottery Awards 2011
Various emails were brought to the attention of the Parish Council, some of which were added to a pack of papers produced for councillors by Mr Krause for perusal during the month.
i. Tidying the Village – Rubbish Bins/Litter Collection Equipment
Mrs Whittington handed the Chairman details of the cost of Litter Collection Equipment.
ii. Village Hall
Mr Howard reported that Mr Rivers is applying for funding for items on the Wish List.
The Parish Council had already agreed in October 2010 to discuss including a figure for Match Funding in the budget, which is to be discussed under item 8.
A quiz night is due to be held on 26 February.
iii. Funding from Charitable Bodies
The parish of Hothfield has received a considerable amount of funding from various organisation and Mr Krause assured councillors that this money will only be used for the purposes for which it was granted.
iv. Antisocial Behaviour and Littering
Mr Beckley updated councillors on the problems in the village. Steps are being taken to try and improve the situation.
v. Bus Shelter
The roof has been replaced in the last few days.
A letter in response to that sent by the Clerk was circulated. Following discussion it was agreed that the latest meter readings are consistent and the Clerk was instructed to send the outstanding payment. The quotation to fit a time delay switch will be discussed next month.
vii Use of Salt around Village during Bad Weather .
Mr Howard presented Councillors with some costings. Another possible solution to this problem was discussed. This item will be included on the agenda next month.
Mr Krause thanked Mr Howard for preparing the costings.
viii Recreation Area
Nothing to report. This item will be removed from future agendas.
ix Parish Visit -KHS
Mrs Whittington reported that it was not Jennie Wickenden who was supposed to visit on behalf of KHS but Russell Boorman and a contractor who visited.
x. Wealden Wheels
Mr Krause reported grant funding has been secured from Councillor King, The Thanet Charities and Hothfield Educational Foundation for the subscription for the forthcoming year.
A payment of £42.78 to Mrs K Pender made June last year was omitted from the minutes. The payment was for food for the APM and stamps.
A payment of £8.00 to Mrs Marden for refuse sacks was made in December and omitted from the earmarked funds list.
Accounts to be paid
Resolution: Councillors unanimously agreed to pay the above accounts.
Bank Reconciliation as at 31 January 2011 Statements C/A 399 and R/A 164
Balance per Cash Book Balance at Bank
Opening Balance 27172.85 Reserve Account 13801.04
Plus Receipts 15230.01 Less u/c cheques 312.13
Less Payments 18144.76 Current Account 100.00
24258.10 NatWest Bond 10669.19
Less transfer to 24258.10
Balance at Bank 24258.10
Less paid 14.02.11 1318.69
Less Earmarked Funds 7495.50
NatWest Bond (3 mths notice) 10669.19
Available Funds 4774.72
The Clerk gave Mrs Sutcliffe a copy of all the Bank Statements for the Youth Project Account. Following advice it was agreed to form a committee consisting of Mrs Sutcliffe, Mrs Whittington and Mr Krause to oversee the administration of the Big Lottery Grant Funding. Mr Krause will be added to the Bank Mandate as a signatory.
Councillors agreed the Budget for 2011-2012. Please see attached.
A copy of the revised Standing Orders was given to Councillors for perusal during the month.
Please see attached list.
10. FORUM FOR EXCHANGE OF INFORMATION BETWEEEN COUNCILLORS
Concern has once again been raised regarding the speed of cars through the Village.
Drivers are parking across the newly installed dropped kerbs. This will be discussed with Mr Beckley.
There being no other business the meeting closed at 9.15 pm.
HOTHFIELD PARISH COUNCIL
PLANNING APPLICATION RECORD 2010
DECISIONS TAKEN AT MEETING HELD 14 FEBRUARY 2011
11/00045/AS Mr J Latter, 8 West Street, Hothfield, Ashford, Kent TN26 1ET
LBC Porch hood to front door
Consultation Date: 19.02.11
Planning Officer: Alison Cummings
Parish Council: Support
11/00073/AS Mr M Keeys, 1 & 2 Yonsea Villas, Maidstone Road, Hothfield,
FPC Ashford, Kent TN26 1AF
The demolition of the two Yonsea Farm Cottages and the construction of a
farm house and oast house in the style of the original farm buildings
Parish Council: Support
|Last update:  07.03.2011 #EndDate -->||
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