APRIL 2011 PARISH COUNCIL
Minutes of the Ordinary Parish Council Meeting
held at The Bluebell Centre, Hothfield,
on Monday 11 April 2011 at 7.00pm
[ DRAFT - to be formally accepted at next meeting ]
PRESENT: Mr L Krause (chair), Mrs P Sutcliffe, Mr J Collins,
Mr P Howard, Mr D Parker
Mr D Beckley, Community Warden
PARISH CLERK: Mrs J Batt
MEMBERS OF THE PUBLIC: There were 5 Members of the Public present.
1. APOLOGIES FOR ABSENCE
Apologies for absence were received from Mrs A Bramfitt, Mrs K Pender, Mrs S Whittington (prior engagement) and Mr A Rawlins (business commitment).
2. DECLARATIONS OF INTEREST
Mr Howard declared an interest in Planning Application No. 11/00257/AS.
i) Updating of Declarations of Interest for the Code of Conduct
Councillors are reminded that they should update their Declarations of Interest
with the Monitoring Officer if necessary.
3. PUBLIC INTERVAL
There meeting was opened to Members of the Public from 7.05 - 7.36 for questions and comment.
4. ACCEPTANCE OF MINUTES OF PREVIOUS MEETING
Minutes 96 were accepted and it was unanimously agreed that Mr Krause should sign them as a true record of the meeting.
Proposed Mr Collins Seconded Mr Parker
5. MATTERS FOR REPORT ARISING FROM THE PREVIOUS MINUTES
Mr Howard contacted Countrystyle following the last meeting and they have offered to sponsor a litter bin. Councillors accepted their kind offer. The bin has been ordered and the Countrystyle logo will be displayed on both sides. The Parish Council will only have to pay £150 towards the cost.
During the month Mr Howard ordered 2 posts to enable him to erect the village sign.
All Councillors unanimously agreed to the cost of £30 + VAT.
KCC have moved the salt bin from Ram Lane to Beech Drive.
The Delay Timer was installed last Wednesday. We are still waiting for the signs to be put up.
6. RISK ASSESSMENTS
Mrs Marden has a copy of the Risk Assessment for the Village Hall.
7. CORRESPONDENCE AND GENERAL COUNCIL BUSINESS
KCC Environment, Highways and Waste Directorate: Adoption of the revised Statement of Community Involvement 2011
Mr Krause did not bring any emails to the attention of councillors.
i. Anti Social Behaviour and Littering
Mr Beckley updated councillors on the situation within the village.
We received an email from ABC following a complaint they received from a member of the public regarding grass and dog fouling on the play area and MUGA. Mr Marden cleared the area twice during the month, following this complaint.
Concern was expressed that younger residents are once out on the roads again on quad bikes and beach buggies. Complaints have been received from the residents of Coach Drive.
Councillors were warned about a spam email that is being sent to some councils regarding EPS’s
ii. Wealden Wheels
Councillors authorised payment of a cheque for £500 for the subscription for the coming year.
The service will be advertised in the Hothfield Newsletter and Mr Krause offered to obtain some leaflets to put in the Post Office.
iii. Annual Parish Meeting and Annual Parish Council Meeting
The Annual Parish Meeting is due to be held on 6 May and the Annual Parish Council Meeting on 9 May.
Clerks Salary – Change to monthly payment due to HMRC instruction to set up PAYE
Resolution: Councillors unanimously agreed to pay the Clerk monthly in future to allow her to operate PAYE for her salary.
Accounts to be paid
Resolution: Councillors unanimously agreed to pay the above accounts.
Bank Reconciliation as at 31 March 2011
Balance per Cash Book Balance at Bank
Opening Balance 27172.85 Reserve Account 12558.35
Plus Receipts 17255.02 Current Account 114.00
44427.87 NatWest Bond 10680.73
Less Payments 18259.57 Youth Project a/c 2292.72
26168.30 NatWest Bond 1006.66
Less u/c cheques 4.16
Balance at Bank 26168.30
Less paid 11.04.11 1662.54
Less Earmarked Funds 6668.43
Less Youth Project Funds 2292.72
NatWest Bond (3 mths notice) 10680.73
Available Funds 3857.22
Please see attached list.
We have received Definitive Map Modification Order No 1 2011
10. FORUM FOR EXCHANGE OF INFORMATION BETWEEN COUNCILLORS
Mr Howard and Mrs Sutcliffe will progress the Best Kept Garden Competition.
The provision of a notice board and setting up a sub committee to deal with at finance and policies will be discussed at the next meeting.
Mr Krause is still waiting to hear from AwCRK regarding the Housing Survey.
There being no further business the meeting closed at 9.00 pm.
HOTHFIELD PARISH COUNCIL
PLANNING APPLICATION RECORD 2011
DECISIONS TAKEN AT MEETING HELD 11 APRIL 2011
11/00257/AS Mr M Sandford re Black and White Bungalow, Godinton Park, Godinton Lane,
Hothfield, Ashford, Kent TN23 3BP
Erection of single storey rear extension
Parish Council: Support
11/00328/AS Mr M Stallwood, The Kings Head, The Street, Hothfield, Ashford, Kent TN26 1ES
11/00329/AS Mr M Stallwood, The Kings Head, The Street, Hothfield, Ashford, Kent TN26 1ES
11/00368/AS Mr C Digby Bell, Hurst Mill Cottage, Ram Lane, Little Chart, Ashford, Kent TN25 4LT
Erection of dormer window to south elevation of garage, conversion of garage to ancillary
|Last update:- 30.04.2011||
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