SEPTEMBER 2010 PARISH COUNCIL
Minutes of the Ordinary Parish Council Meeting
held at The Bluebell Centre, Hothfield,
on Monday 13 September 2010 at 7.00pm
[ DRAFT - to be formally accepted at next meeting ]
PRESENT: Mr L Krause (chair), Mrs K Pender, Mrs P Sutcliffe,
Mrs S Whittington, Mr J Collins, Mr P Howard,
Mr D Parker and Mr A Rawlins
PARISH CLERK: Mrs J Batt
MEMBERS OF THE PUBLIC: There were two Members of the Public present.
1. APOLOGIES FOR ABSENCE
An apology for absence has been received from Mrs A Bramfitt (prior engagement).
2. DECLARATIONS OF INTEREST
There were no Declarations of Interest.
i) Updating of Declarations of Interest for the Code of Conduct
Councillors are reminded that they should update their Declarations of Interest
with the Monitoring Officer if necessary.
3. PUBLIC INTERVAL
The meeting was opened to the Members of the Public present for questions and comment
from 7.07 to 7.16.
4. ACCEPTANCE OF MINUTES OF PREVIOUS MEETING
Minutes 90 were accepted and it was unanimously agreed that Mr Krause should sign
them as a true record of the meeting.
Proposed Mr Collins Seconded Mrs Pender
5. MATTERS FOR REPORT ARISING FROM THE PREVIOUS MINUTES
There were no matters for report.
6. RISK ASSESSMENTS
Mr Parker reported that he had completed the Risk Assessments and returned them to the Clerk.
The Clerk will contact Mr Rogers regarding the assessment for the Village Hall and Mr Krause
asked Mr Parker to undertake an assessment of the Hall on behalf of the Parish Council.
7. CORRESPONDENCE AND GENERAL COUNCIL BUSINESS
ABC – 2011 National Census
KALC Finance Conference
ABC Financial Services re Concurrent Functions Grant
KCC EIS Customer Survey
KALC re Concurrent Functions Working Group
KALC Parish News etc
No Need for Nuclear
Balfour Beatty Mott MacDonald
Clerk and Council’s Direct
Minutes of Parish Forum held 14 July 2010
KHS Speed Limit Review
KALC Agenda for 06.10.10 and Minutes of July Meeting
KHS re Bagged Salt Trial
The Clerk was asked to contact Ben Lockwood and inform him that the members of the
Parish Council were concerned that the Concurrent Functions Grant should not be cut as parish expenditure has risen considerably over the past few years and they consider many of the items that they now pay for should be the responsibility of ABC or KCC.
The Clerk was asked to contact Jennie Wickenden and ask her to put Hothfield forward for the Bagged Salt Trial.
i. Tidying the Village
Mrs Whittington reported that she was concerned that the tidying of the village was causing lot of extra work for Mr Marden and Mr Beckley, our Community Warden. There is a strong possibility that, due to the current financial climate, Community Payback will not be able to work in the village as much as they have been recently. Following discussion it was agreed that this item will have to be given serious consideration when we set next year’s budget.
ii. Village Hall
Councillors are concerned that the village hall may not be sufficiently insured. The Clerk will ask ABC for a copy of the policy and Mr Parker will liaise with Mr Rogers regarding the contents policy.
Action: Mr Parker
iii. Funding from Charitable Bodies
Mrs Whittington raised the issue of applying for funding from Charitable Bodies, as she was concerned that we will not be able to pay for certain items in the future. Mr Rivers has done an inordinate amount of work over the past few years applying for grants, but he would like to hand this over and has suggested that it would be sensible for us to find 2 people to work together on applications. Following discussion 2 names were put forward and the people concerned will be approached. Mrs Whittington agreed to oversee future applications.
Action: Mrs Whittington
iv Litter Picking
Discussed under item i.
v. Bus Shelter
The Clerk reported that she had received a verbal quote from Autocross and the ballpark figure they gave her to replace the roof was £500.
Following discussion it was agreed that Mr Howard should approach a local company and ask them to quote for replacing the roof with sheet metal.
Action: Mr Howard
Mr Parker reported that he met with a representative of Trevor May and was given a quote for repairs and renovations to the MUGA which totalled £825 + VAT.
Resolution As the quote is for less than £1000 councillors unanimously agreed that
Mr Parker should ask Trevor May to complete the work as soon as possible
Mr Parker reported that he had reset the time switch on the lights but that somebody else has altered it since. He was given the name of the other keyholder and will contact him.
Action: Mr Parker
vii Pavement Access for Mobility Scooters
According to Kent Highways, it is a legal requirement for new developments to include pavement access for mobility scooters, but not for existing areas. Mr Krause disagreed with this and will provide a copy of the relevant section of the Disability Act if necessary. Jenny Wickenden has passed our list onto the appropriate officer and Mrs Whittington will remind Jenny again if we do not hear from shortly.
Action: Mrs Whittington
viii Recreation Area
Parking on the Recreation Field continues to be a problem and it was suggested that the field should be enclosed with a post and chain fence. It is not our land and this will need to be discussed with KCC.
Landscape Services have damaged part of the field with their mower. Mr Beckley has contacted them and we are waiting for them to report back.
ix Parish Visit -KHS
The Clerk will ask Jennie Wickenden to contact Mrs Whittington and fix a date for a visit.
x. Proposed Housing Survey
Following discussion councillors agreed 7:1 to ask AwCRK to proceed with a survey.
During the summer recess the following cheques were drawn:-
Mrs Whittington will ask Dave Beckley for the invoice from Country Style
Accounts to be paid
Resolution: Councillors unanimously agreed to pay the above accounts.
Bank Reconciliation as at 13 September 2010 – Statements C/A 394, R/A 159 and BDRA 4
Balance per Cash Book Balance at Bank
Opening Balance 27172.85 Reserve Account 16194.67
Receipts 8209.60 Current Account 100.00
35382.45 Business DRA 1001.52
Expenditure 7428.35 Corporate Bond 10657.91
Balance at Bank 27954.10
Less Earmarked Funds 13963.28
NatWest Bond (3 mths notice) 10657.91
Immediately Available 3332.91
Arrangements for Paying Invoice between meetings
All cheques should be signed at a council meeting. During the summer and winter recess, it was agreed that a short finance meeting should be held in future to enable cheques and planning applications to be dealt with.
Insurance of Village Assets
It was unanimously agreed that we need to upgrade the insurance on certain assets and to increase the cover in future according to inflationary pressures.
Proposed Mr Parker Seconded Mrs Whittington
Mr Parker will compose a letter for the Clerk to send to Came & Co.
Big Lottery Fund Grant Update
The Clerk will contact Pat Harvey at NatWest and ask her to set up a current account alongside the Business Direct Reserve Account to enable Mrs Whittington and Mrs Sutcliffe to have a cheque book. The donation from the HEF will be transferred into the BDRA.
A cheque for the hire of the Village Hall for £210 was written earlier this evening,
No applications received.
We have received notification that Order Ref: FPS/W2275/4/33 to divert Public Footpath AW170 (Part) Hothfield Public Path Diversion Order 2009 has not been confirmed.
11. FORUM FOR EXCHANGE OF INFORMATION BETWEEEN COUNCILLORS
Councillors were reminded that they agreed that one of them would write an article for the Newsletter each month.
Mrs Whittington reported that the Youth Activities started on Wednesday. The Youth Workers are running 2 sessions a week through until November.
Mrs Pender and all the members of the community who are helping to clean the hall were thanked and congratulated on its appearance.
There being no other business the meeting closed at 9.02 pm
|Last update: 29.09.2010||
© 2010 Hothfield Parish Council
Web site by