OCTOBER 2010 PARISH COUNCIL
Minutes of the Ordinary Parish Council Meeting
held at The Bluebell Centre, Hothfield,
on Monday 11 October 2010 at 7.00pm
[ DRAFT - to be formally accepted at next meeting ]
PRESENT: Mr L Krause (chair), Mrs A Bramfitt, Mrs K Pender, Mrs P Sutcliffe, Mr J Collins, Mr P Howard and Mr D Parker
PARISH CLERK: Mrs J Batt
MEMBERS OF THE PUBLIC: There was one Members of the Public present.
1. APOLOGIES FOR ABSENCE
An apology for absence has been received from Mrs S Whittington (prior engagement) and Mr A Rawlins (work commitment).
2. DECLARATIONS OF INTEREST
There were no Declarations of Interest.
i) Updating of Declarations of Interest for the Code of Conduct
Councillors are reminded that they should update their Declarations of Interest with the Monitoring Officer if necessary.
3. PUBLIC INTERVAL
The meeting was opened to the Members of the Public present for questions and comment from 7.10 to 7.15.
4. ACCEPTANCE OF MINUTES OF PREVIOUS MEETING
Minutes 91 were accepted and it was unanimously agreed that Mr Krause should sign them as a true record of the meeting.
Proposed Mr Collins Seconded Mrs Pender
5. MATTERS FOR REPORT ARISING FROM THE PREVIOUS MINUTES
There were no matters for report.
6. RISK ASSESSMENTS
Mr Parker and Mr Rogers have agreed the Village Hall Risk Assessment. It is an expanded version of the Parish Councils assessment.
7. CORRESPONDENCE AND GENERAL COUNCIL BUSINESS
S & C Slatter
KCC Kent Minerals and Waste Development Framework
English Rural – The Bulletin
ABC Summary of Insurance Cover for Village Hall
Mr Krause brought the email regarding the transfer of private sewers and drains to Water Companies to the attention of Councillors. All councillors on email had received a copy of this.
i. Tidying the Village
Nothing to report.
ii. Village Hall
The risk assessment has been undertaken. The Management Committee have asked Mr Rivers to apply for grant funding for items on their Wish List. The Parish Council will discuss including a figure for match funding in next year’s budget.
Mrs Whittington has approached some residents to see if they would be prepared to help with applying for grant funding in the future.
The Parish Council were concerned to hear that the Village Hall Management Committee feel that they are under pressure to pay the insurance premium for the hall. It was never the intention to exert pressure and the Parish Council were expecting to pay the premium until the hall finances are secure.
iii Funding from Charitable Bodies
Nothing to report.
iv Litter Picking
Nothing to report.
v. Bus Shelter
An estimate of £150 + VAT to remove and dispose of the existing roof of the bus shelter and £550 + VAT to supply and install a new roof has been received from Data Tooling.
Resolution: Councillors unanimously agreed to accept the estimate.
We expect the work to the MUGA to being completed in the next few days.
One of the light covers has been broken. The Clerk will contact LTL and ask whether they supply vandal proof covers.
The electricity bill for the last quarter is for £126 against £14 for the previous one. As the lights have not been used very much the Clerk will contact EDF and inform them that we think the meter must be faulty.
The question of hiring the MUGA out to outside clubs was raised again. Following discussion councillors agreed that anyone who wants to hire it should be asked to give some time to the local youngsters, in the form of training, or playing a game etc in return for the use of the facility. Mr Krause will contact Dave Beckley and explain this to him.
Mr Parker has agreed to take over the weekly inspection of the MUGA from Mrs Bramfitt.
Action: Mr Krause and Parish Clerk
vii Pavement Access for Mobility Scooters
Mr Krause gave the Clerk a copy of the relevant part of the Disability Act 1995 and asked her to pass it on to Jenny Wickenden as the public authority has a duty to provide access.
viii Recreation Area
Nothing to report.
ix Parish Visit -KHS
Nothing to report.
x. Proposed Housing Survey
This should take place after Christmas.
Accounts to be paid
Resolution: Councillors unanimously agreed to pay the above accounts.
Bank Reconciliation as at 13 September 2010 – Statements C/A 394, R/A 159 and BDRA 4
Balance per Cash Book Balance at Bank
Opening Balance 27172.85 Reserve Account 21191.50
Receipts 14301.70 Current Account 100.00
41473.82 Business DRA 1002.25
Expenditure 8512.89 Corporate Bond 10657.91
Amendments to previous minutes:
April – £10 paid to Mr Marden for bags
July – Payment to CASE should read £97.89 not £94.00
September – Countrystyle should read £180.00 + £31.50 VAT . Total £211.50
The Clerk asked Councillors whether they wished to re-invest the NatWest Corporate Bond and after discussion it was unanimously agreed to re-invest it for the next 3 months.
Balance at Bank 32951.66
Less Earmarked Funds 12034.22
NatWest Bond (3 mths notice) 10657.91
Less paid 11.10.10 1707.56
The clerk reported that she had spoken to Mr Grenfell Banks and he is willing to hold the S137 grant allocation.
It was agreed to give Mr Grenfell Banks a cheque for £1197.08.
He will provide invoices to cover all payments at the end of the financial year.
Extended School Activities
Mrs Pender asked on behalf of Mrs Whittington for permission to arrange for 10 after school sessions at £146, to be funded from the money earmarked for Extended School Activities.
Mr Parker proposed using the money for 10 session, seconded by Mrs Pender. Unanimous
Insurance of Village Assets
Following receipt of an email from Came & Co in which they state that Aviva are willing to include all items connected to the MUGA under a collective description of Sports Surfaces,
Mr Parker confirmed that he is content to continue with the catch-all item.
We will show the items separately on the Fixed Asset Register.
The Clerk gave Mr Parker the copy of the insurance received from ABC. As it does not give any indication as to what the premium covers he gave it back.
Big Lottery Fund Grant Update
We are still waiting for the cheque book for the current account.
Councillors confirmed that the Clerk has no responsibility for any of this funding.
Mrs Whittington and Mrs Sutcliffe are the Council’s delegated Responsible Financial Officers for this project.
The accounts will not be audited by the Parish Council’s Internal Auditor.
Mrs Sutcliffe will liaise with NatWest with regard to the BDRA.
Funding for Children’s Halloween Party
Resolution: Councillors unanimously agreed to pay the Village Hall Committee £100 to cover the expenses for the Children’s Halloween Party under item 8.
Please see attached list.
11. FORUM FOR EXCHANGE OF INFORMATION BETWEEEN COUNCILLORS
The Clerk was asked to contact ABC regarding the rubbish on the triangle in Beech Drive.
The Clerk was asked to contact KHS regarding the potholes in Bethersden Road.
There being no other business the meeting closed at 9.02 pm.
HOTHFIELD PARISH COUNCIL
PLANNING APPLICATION RECORD 2010
DECISIONS TO BE TAKEN AT MEETING HELD 11 OCTOBER 2010
10/01061/AS Mr M Stallwood, The Kings Head, The Street, Hothfield, Ashford, Kent TN26 1ES
Change of use of existing building to a single residential dwelling, alterations to fenestration and roof of old kitchen extension and alteration to parking and access arrangements (alternative scheme to 08/01326/AS)
Parish Council: Support
|Last update: 25.11.2010||
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