Hothfield Parish Council

...in the rustic heart of Kent


NOVEMBER 2010 PARISH COUNCIL
MEETING MINUTES


Minutes of the Ordinary Parish Council Meeting

held at The Bluebell Centre, Hothfield,

on Monday 8 November 2010 at 7.00pm

[ DRAFT - to be formally accepted at next meeting ]


PRESENT:                                               Mr L Krause (chair), Mrs P Sutcliffe, Mrs S Whittington

                                                                   Mr J Collins, Mr D Parker and Mr A Rawlins

                                                                                                                                                                                                                                  

PARISH CLERK:                                     Mrs J Batt

 

BOROUGH COUNCILLOR:                            

 

MEMBERS OF THE PUBLIC:    There were no Members of the Public present.

 

1.     APOLOGIES FOR ABSENCE

An apology for absence has been received from Mrs A Bramfitt (illness), Mrs K Pender (illness) and Mr P Howard (prior engagement).

 

2.       DECLARATIONS OF INTEREST

There were no Declarations of Interest.

 

i)       Updating of Declarations of Interest for the Code of Conduct

Councillors are reminded that they should update their Declarations of Interest with the Monitoring Officer if necessary.

 

3.    PUBLIC INTERVAL

There were no Members of the Public present.

 

4.     ACCEPTANCE OF MINUTES OF PREVIOUS MEETING

Minutes 92 were accepted and it was unanimously agreed that Mr Krause should sign them as a true record of the meeting.

Proposed  Mr Parker       Seconded  Mr Collins

 

5.    MATTERS FOR REPORT ARISING FROM THE PREVIOUS MINUTES

 Mrs Whittington pointed out that the item on Extended School Activities should read 10 after school sessions at £146 each.

 

6.     RISK ASSESSMENTS

There were no items for report.

7.     CORRESPONDENCE AND GENERAL COUNCIL BUSINESS

KALC Agenda for AGM

ABC re Single Grants Gateway Guidance

English Rural Housing Association

KCC Bold Steps for Kent: The Medium Term Plan to 2014/2015 – Consultation Draft

KALC AGM

Kompan

RSS

KCC Proposed Changes to Planning Application Validation Process

ABC Consultation of ABC’s Policy on licensing Sex Shops, Sex Cinemas and Sexual Entertainment Venues

Clerk and Councils Direct

Lappset Playworld

 

Email Correspondence

Mr Krause brought the email from KCC regarding Salt Bags to the attention of the Parish Council. The Clerk was asked to contact our insurance company and ask for confirmation that Aviva will honour our Public Liability Cover if we decide to proceed.

 

i.    Tidying the Village 

Resolution:  It was unanimously agreed to alter Mr Marden’s Job Description to read:-

 

               Clear litter from the following:-

 

               The pavements and gutters along School Road as far as and including the corner of

               School Road and The Street.

 

               Clear litter from The Bus Stop in School Road

 

               Clear litter from the MUGA and surrounding area including the Recreation Field.

                   

It was also agreed that we should talk to Mr Marden and Mr Beckley about removing the bin from the MUGA area as it is not being emptied.

 

Mr Marden is to train a temporary  replacement to carry out the litter picking around Hothfield in the event of his being absent for any reason.  The Clerk will draw up a temporary contract of employment.

 

                    Action:  Mr Krause, Mrs Whittington and Parish Clerk

 

ii.     Village Hall

Nothing to report.

 

iii.   Funding from Charitable Bodies

Nothing to report.

  

iv.   Antisocial Behaviour and Littering

We have been experiencing problems with the youths firing catapults around the village. The police, our PCSO and Community Warden have been monitoring the situation and were very vigilant over the Halloween and Bonfire Night period.

 

There has also been some graffiti using chalk on the MUGA.

 

v.   Bus Shelter

The Clerk accepted the quote from DATA Tooling.

 

vi.  MUGA

We are waiting for the check meter to be put in to test the existing electricity meter.  If our meter is not faulty we will be charged around £33. Mr Howard is meeting the engineer next week.

 

vii  Pavement Access for Mobility Scooters    

Kent Highway Services have agreed to lower the pavements around the village to allow access for mobility scooters.

 

An email has been received from Mr Parker and others thanking the Parish Council for their help with this matter.

 

viii Recreation Area

Nothing to report.

     

ix   Parish Visit -KHS

Jennie Wickenden is meeting with Mrs Whittington next week and Mrs Whittington asked Councillors to let her know of any issues they wish her to bring to Jennie’s attention.

 

x.  Wealden Wheels

Mr Krause reported that Wealden Wheels have agreed to reduce Hothfield’s subscription to £500. He has secured £150 from the Thanet Charities towards the subscription and hopes that the Hothfield Education Foundation will also contribute £150.  Wealden Wheels are applying to Councillor King on our behalf for the remainder of the balance.

 

Some concerns were raised that no one will use the service but after discussion the following was agreed:-

 

Resolution:  Councillors unanimously agreed to subscribe to Wealden Wheels until March 2012 and to pay the balance of the Subscription from Parish Council funds if necessary.  Payment of the subscription will be reviewed in March 2012.  5:1 abstention.

 

Councillors also agreed to transfer the remaining balance of £72.62 from the Village Appraisal to be used towards the Wealden Wheels Subscription as this Subscription was one of the requests that came from the Village Appraisal.

                         Proposed  Mrs Whittington           Seconded  Mr Parker

8.   FINANCE

         Accounts to be paid

PAYEE

DETAILS

NET

£

VAT

£

GROSS

£

Mrs J Batt

Clerks Salary and Expenses

431.71

    3.11

    434.82

Mr K Marden

Litter Picking

  89.60

 

      89.60

Trevor May

Work to MUGA

825.00

144.38

    969.38

Broker Network

Additional Insurance Premium

  39.08

 

      39.08

TOTAL

 

1385.39

147.49

  1532.88

Hothfield Youth Project

Transfer of funds from PC a/c

1689.00

 

  1689.00

          

Resolution:  Councillors unanimously agreed to pay the above accounts.   

 

Bank Reconciliation as at 13 September 2010 – Statements C/A 396, R/A 161 and BDRA 6

Balance per Cash Book                                          Balance at Bank

Opening Balance  27172.85                                     Reserve Account  19921.82

Plus Receipts        14302.40                                    Less u/c cheques       327.88 

                            41475.25                                                                  19593.94

Less Payments     10120.45                                     Current Account        100.00

                            31354.80                                     NatWest Bond       10657.91

                                                                                BDRA                     1002.95

                                                                                                              31354.80

 

Business Direct Reserve Account

The Business Direct Reserve Account was opened on the instruction of the Big Lottery and is to be used to administer the funding of the Youth Project.  The account was opened in May using the donation from the Parish Council towards this project of £1000.  We have accrued interest of £2.95.

 

Hothfield Education Foundation donated £1000.00 towards the project and the first payment from the Big Lottery of £899.00 was received in September.  Both these amounts were paid into the Parish Council’s bank account.  The Parish Council paid £210 for the hire of the Village Hall from its account.

 

Resolution:  It was unanimously agreed to transfer all monies relating to the Youth Project into the BDRA as follows:-

 

Donation from Parish Council     £1000.00             BDRA Accoung Balance 29.10.10   1002.95

Donation from HEF                     1000.00             Cheque written 08.11.10                   1689.00

Big Lottery Grant Payment            899.00                                                                       2691.95

Interest received                                2.95

                                                   2901.95

Paid to Village Hall                        210.00

                                                   2691.95

 

The Clerk wrote a cheque for £1689.00 and this money will no longer be included in the Parish Council’s financial statements.  Mrs Sutcliffe will keep the accounts for the BDRA.

Earmarked Funds   

 

O Bal

£

Recd – Nov

£

Paid - Nov

£

Balance

£

MUGA Grant

  5333.10

               18.00

           825.00

             24.49

 

4501.61

Youth Activities  KCC Grant (Primary) – Richard King

 

        

  3200.00

 

 

     3200.00

Youth Activities KCC MUGA Grant for Extended School Activities (Secondary)

 

 

  1515.00

 

 

 

     1515.00

Youth Activities (Secondary)

Parish Council Grant

Hothfield Education Fdn

Big Lottery Fund

Transferred to BDA

Transferred to BDA

  

    790.00      

 

 

1000.00 - July

  899.00 - Sept

 

 

 

 

 

May  1000.00

Nov  1689.00

 

 

 

 

 

NIL

Village Appraisal – W Wheels

     72.62

 

 

72.62

Road Sweeping Sal + Tax

Letter requesting Grant for

2010/2011 sent 10.03.10

 

  

  281.35 

 

 

 

             89.60

 

 

191.75

Newsletter S137 Grant

 

        NIL

 

 

NIL

Bus Shelter

    722.15

 

 

722.15

Hospice in lieu of vols wages

    120.00

 

 

120.00

Churchyard Grass

        NIL

 

 

NIL

 

12034.22

          1917.00

         3628.09

10323.13

 

           Available Funds

           Balance at Bank                        31354.80

           Less t/ferred to Yth Project       2691.95

           Less Earmarked Funds            10323.13

                                                             18339.72

           NatWest Bond (3 mths notice) 10657.91

                                                               7681.81

         Less paid 08.11.10                       1532.88

         Available Funds                          6148.93    

 

Budget

Councillors took a copy of the latest financial statement and will set the budget at the January meeting.  It was agreed that we do not want to increase the Precept.

          

Insurance of Village Assets

Councillors authorised payment for the increased cover on Village Assets.

     

Big Lottery Fund Grant Update

Nothing to report.

 

10.    PLANNING

No applications received.

 

We have received notification that KCC is re-consulting on the Proposed Diversion of Public Footpath AW170 (part) Hothfield

 

11.   FORUM FOR EXCHANGE OF INFORMATION BETWEEEN COUNCILLORS

Mr Rawlins reported that he had been very impressed with our Village Policeman following a recent theft from his property.

 

Mrs Whittington asked councillors to write to the Village Hall Committee and thank them For all the work they put into the Halloween Party.  It was a great success.

 

        Action:  Clerk

 

Mr Parker suggested that an item on Anti Social Behaviour should be put in the Newsletter.

 

        Action:  Mrs Whittington

                 

There being no other business the meeting closed at 8.35 pm.

 

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Last update:   25.11.2010    
 2010 Hothfield Parish Council