JUNE 2010 PARISH COUNCIL
Minutes of the Ordinary Parish Council Meeting
held at The Bluebell Centre, Hothfield,
on Monday 14 June 2010 at 7.00pm
[ DRAFT - to be formally accepted at next meeting ]
PRESENT: Mr L Krause (chair), Mrs A Bramfitt, Mrs K Pender, Mrs P Sutcliffe, Mrs S Whittington, Mr J Collins, Mr P Howard, and Mr D Parker
PARISH CLERK: Mrs J Batt
MEMBERS OF THE PUBLIC: There were four Members of the Public present for part of the meeting.
1. APOLOGIES FOR ABSENCE
An apology for absence has been received from Mr A Rawlins (work commitment).
2. DECLARATIONS OF INTEREST
There were no Declarations of Interest.
i) Updating of Declarations of Interest for the Code of Conduct
Councillors are reminded that they should update their Declarations of Interest with the Monitoring Officer if necessary.
3. DISCUSSION WITH REPRESETATIVE FROM AwCRK REGARDING A PROPOSED HOUSING SURVEY
Included in error. The representative is due to attend the July meeting.
4. PUBLIC INTERVAL
The meeting was opened to the Members of the Public present for questions and comment
from 7.05 – 7.30.
5. ACCEPTANCE OF MINUTES OF PREVIOUS MEETING
Minutes 88 were accepted and it was unanimously agreed that Mr Krause should sign
them as a true record of the meeting.
6. MATTERS FOR REPORT ARISING FROM THE PREVIOUS MINUTES
There were no matters for report that are not on the agenda.
7. HOTHFIELD NEWSLETTER
Deferred to next meeting.
8. CORRESPONDENCE AND GENERAL COUNCIL BUSINESS
KALC Parish News etc
KALC Minutes of April Meeting and Agenda for 02.06.10
ABC LDF Sustainable Drainage SPD
South East Water Resources Update
Kent Minerals and Waste Development Framework – Publication of the Scoping Report for
The Sustainability Appraisal/Strategic Environment Assessment
i Litter/Fly Tipping
We continue to experience a lot of problems with litter. The KCC Youth Project Leader
has persuaded the youngsters to help with a clear up. The Parish Council will thank them
with a barbecue.
It was agreed that Mr Krause would ask Mr Marden whether he would like the
Parish Council to employ an assistant to help him with his work.
Action: Mr Krause
ii Village Plan/Village Award
Areas of concern raised in the Plan were safety, social opportunities, and the Village Hall.
Mrs Whittington reported on the progress of the plan so far and possible future projects
and activities were discussed.
It was agreed that we need to look at what we can do to help the senior citizens in Hothfield.
Various suggestions were put forward and it was agreed to ask Mr Beckley to talk to the
older residents and ask them what they would like.
Action: Mrs Whittington
Mr Krause asked Councillors to consider the possibility of an award, sponsored by
Councillors, personally, to be given to the person who is considered to have contributed
most to the village during the year. The award will be presented at the
Annual Parish Meeting and the prize will be given in vouchers that can be spent in the
parish. This will be discussed again next month.
iii. Children’s Play Area
It was unanimously agreed during the month to instruct Digley Associates to carry out the
Annual Inspection on the Youth Shelter and the MUGA.
The inspection was carried out on 13 June.
Mrs Bramfitt will purchase a book to enable her to record her weekly inspections of the
MUGA and Youth Shelter.
Action: Mrs Bramfitt
iv. Traffic Management
Mrs Whittington reported that Councillor King visited the village recently with a
representative of Kent Highways, to see the problems in School Road for themselves.
As a result KHS are going to carry out a traffic control experiment along all the roads in
the Village. We will have to accept any advice they give regarding traffic control.
v. Bus Stop
It was agreed that the Clerk should contact Autocross and find out how much they will charge
to repair or replace the roof which has been damaged recently.
If we employ an assistant for Mr Marden part of the job description will be the cleaning
of the bus shelter.
vi. Christmas Tree
Nothing to report.
vii Pavement Access for Mobility Scooter
Following correspondence with Kent Highway Services, a definitive list will be drawn up,
in time for next month’s meeting, of all the areas in the village where dropped kerbs are
Action: Mr Collins, Mrs Bramfitt, Mrs Marden and Mrs Pender
viii Hothfield Education Foundation
The Members of the Parish Council unanimously agreed to nominate Mrs Whittington
as their Representative.
Accounts to be paid
Resolution: Councillors unanimously agreed to pay the above accounts.
Bank Reconciliation as at 14 June 2010 – Statements C/A 391 and R/A 155
Balance per Cash Book Balance at Bank
Opening Balance 27172.85 Reserve Account 17174.20
Receipts 5818.09 Less u/c cheques 1191.54
Expenditure 6249.28 Current Account 100.00
Bank Charge-tbr 10.48 Corporate Bond 10648.52
It was unanimously agreed that Mr Krause should liaise with Mr Marden in future
regarding any extra street cleansing required and Councillors gave him permission to
authorise Mr Marden to undertake up to 5 extra hours work per month.
Balance at Bank 26731.18
Less Earmarked Funds 14150.77
NatWest Bond (3 mths notice) 10648.52
Immediately Available 1931.89
With regard to the Secondary Age Youth Activities, we have been awarded £13644 which will
be delivered in 3 tranches. In year one we will receive £3587, in year 2 we will receive £4881 and in year 3 £5176. In addition the Hothfield Education Foundation has contributed £1000 and the Parish Council £1000 per year for each of the 3 years.
This money will be used to pay for 3 x youth workers for 3 hours per week for 3 years, for
fees for specialist activities during the 3 years and for the hire of the Village Hall over the 3
Councillor King has kindly given us £3200 to be spent on Primary Age Activities. The After
School Club has been running for some weeks and the children have experienced African
dancing, singing, dancing and have undertaken a project on Hothfield Heathland.
The Parish Council are very grateful to the Big Lottery Fund, Councillor King and
the Hothfield Education Foundation for their support with the Youth Activities.
Adoption of Externally Audited Accounts
The accounts have not yet been received back from the auditor.
Mr Parker took the insurance documents to check.
Action Required following Risk Assessment
Nothing to report
Big Lottery Fund Grant Update
Resolution: In order to comply with our application for Big Lottery Grant Funding,
for Secondary Youth Activities, Councillors unanimously authorised the transfer of the
£1000 grant from the Parish Council, to the Business Direct Reserve Account.
Please see attached list.
11. FORUM FOR EXCHANGE OF INFORMATION BETWEEN COUNCILLORS
Mr Krause brought an email regarding Big Lottery Funding for Community Wildlife
Projects to the attention of Councillors.
There being no other business the meeting closed at 8.58 pm
Signed …………………………………………………………. Dated …….............................
Mr L Krause, Chairman
HOTHFIELD PARISH COUNCIL
PLANNING APPLICATION RECORD 2010
DECISIONS TAKEN AT MEETING HELD 14 JUNE 2010
10/00182/AS Mr and Mrs M Stallwood, The Kings Head, The Street, Hothfield, Ashford, Kent TN26 1ES
Demolition of existing 20th Century toilet blocks to north and south elevations.
Internal and external alterations including: removal of internal partitions at first and second floor, replacement floor throughout ground floor area, alterations to ground floor fenestration to north, south and west elevations, rendering, tile hanging and new glazed roof to rear addition to create conservatory, 3 roof lights to north roof slope, insertion of steps to eastern elevation and removal of dormer window to western elevation
Parish Council: Support (unanimous)
The following application has been withdrawn at the applicant’s consent:-
10/00254/AS Mr M Keeys, 1 & 2 Yonsea Villas, Maidstone Road, Ashford, Kent TN26 1AF
The demolition of two farm cottages, change of use of land to residential, erection of two new detached dwellings (relocated and reconstructed from another site), together with associated landscaping
The following application has been granted:-
10/00549/AS Ms S Starkings, Stable Cottage, Church Lane, Hothfield, Ashford, Kent TN26 1EL
Erection of a conservatory
The following application has been refused:-
10/00123/AS Mr H Everitt, Turners, West Street, Hothfield, Ashford, Kent TN26 1EU
LBC Replacement of seven white timber framed windows
|Last update: 16.07.2010||
© 2010 Hothfield Parish Council
Web site by