APRIL 2010 PARISH COUNCIL
Minutes of the Ordinary Parish Council Meeting
held at The Bluebell Centre, Hothfield,
on Monday 12 April 2010 at 7.00pm
[ DRAFT - to be formally accepted at next meeting ]
PRESENT: Mrs S Whittington (chair), Mrs K Pender, Mrs P Sutcliffe, Mr J Collins, Mr P Howard,
PARISH CLERK: Mrs J Batt
MEMBERS OF THE PUBLIC: There were two Members of the Public present.
1. APOLOGIES FOR ABSENCE
An Apology for Absence was received from Mr L Krause (prior engagement).
2. DECLARATIONS OF INTEREST
There were no Declarations of Interest.
Councillors are reminded that they should update their Declarations of Interest
with the Monitoring Officer if necessary.
3. PUBLIC INTERVAL
The meeting was opened to the Members of the Public present for questions and comment.
4. ACCEPTANCE OF MINUTES OF PREVIOUS MEETING
The quiz was held on 26 March not 27 March.
Minutes 86 were accepted and it was unanimously agreed that Mrs Whittington should sign
them as a true record of the meeting.
5. MATTERS FOR REPORT ARISING FROM THE PREVIOUS MINUTES
There were no Matters Arising.
6. VILLAGE MATTERS
Mrs Whittington is going to visit the youth group next week, with Mr Parker if he is available, to discuss current situation with the MUGA.
We hope that 2 or 3 of the group’s members will attend the APM to discuss funding the amenity with those present.
Following Mrs Sutcliffe’s meeting with the Dog Warden, it was unanimously agreed to pay for one new Hercules Bin to be installed on the Play Area. The Dog Warden has also promised new notices for the area.
Proposed Mr Collins Seconded Mrs Pender
Children’s Play Area
The new Play Area was opened on 27 March and is proving to be very popular. The members
of the Public present raised some concerns regarding safety during the Public Interval and
Mrs Whittington said she would contact ABC regarding these.
Action: Mrs Whittington
The Clerk reported that it is up to the Returning Officer to advertise a vacancy for a councillor in the first instance and suggested that we report any resignations to the Editor of the Newsletter to enable them to report the vacancy in the Newsletter if they wish to do so.
The speed of traffic through the village, particularly along School Road, continues to be of concern to councillors and residents. The staff of the Bluebell Centre want us to work with them in an effort to have flashing lights installed in School Road. The Parish Council unanimously agreed to support the Centre. We will need to have a traffic management control on all roads through the village.
We hope that KCC has budgeted for repeater signs to be installed, as once they are in place the police can prosecute speeding drivers.
Mrs Whittington is meeting with Jenny Wickenden on 16 April to discuss the potholes in the Village.
The bus stop in School Road is filthy and the Clerk was asked to contact ABC and ask how much they will charge to clean it once a month.
Our request for more visible signs at the bus stop on the A20 has been passed to the Roadside Infrastructure Manager at Stagecoach.
The Committee thanked everyone who attended Quiz Night.
The Committee are working with the RSPCA to organise a Dog Show and Fete on 19 September and they are also hoping to start up a 200 Club in the near future.
Mr Rogers was congratulated on the work he has done on the website.
Minutes of Meetings
Mrs Whittington asked whether the Minutes of the Village Hall Committee could be published on the website in future. Mr Collins will raise this at the Village Hall Committee’s next meeting.
Following on from the recent Taster Day, 22 people have expressed an issue in enrolling on the course which will start on 27 May. The course will be funded with £1000 from the Hothfield Education Fund and Councillor King has given us £600 from his budget. Training Highway has kindly agreed to run the course for £1200. Hothfield Education Fund would like all students to pay a registration fee to help with the cost.
A discussion took place regarding a possible venue for the course as if it takes place in the Village Hall it will be necessary to install a new phone line and broadband access. The Bluebell Centre already has a phone line and broadband access, so Councillors will talk to both the Village Hall Committee and the Bluebell Centre and decide on the most suitable venue.
The refurbishment of the flat roof and toilets is due to start this week and should take about 6 weeks.
Hothfield Newsletter – The Original Proposal
Mr Twydell will produce the May Newsletter and he is then going to hand over to a new Editor. Councillors expressed their thanks to him for all his work over the past 3 years.
The Clerk was asked to write a letter of thanks to Mr Twydell on behalf of the Parish Council.
Mrs Whittington read through the original proposal for the Newsletter and it was agreed that we do not want to change the basic principles, but that we will discuss this with the new Editor once one is in post.
Councillors present expressed an interest in being kept informed of developments with regard to a replacement for Mr Twydell.
Action: Mrs Whittington and the Clerk
Nomination to HEF
Mrs Whittington instructed the Clerk to contact Mrs Highwood and inform her that the Members of the Parish Council agreed to nominate Mr Peter Patten as their representative during the past month.
We received an email during the month asking whether the Parish Council could fund the repairs to the damaged wall. As this is not our property this is not possible.
Annual Parish Meeting
This is due to take place on 7 May and Mr Pender has offered to organise the Ploughmans.
Mrs Whittington asked all councillors to read through her draft report before it is published in the Newsletter.
Accounts to be paid
Resolution: Councillors unanimously agreed to pay the above accounts.
Bank Reconciliation as at 31 March 2010
Balance per Cash Book Balance at Bank
Opening Balance 18169.51 Reserve Account 16437.96
Receipts 21302.94 Less u/c cheques 5.85
Expenditure 12299.60 Current Account 100.00
27172.85 Corporate Bond 10640.74
There was an error in the table in the March minutes. The earmarked funds for
Youth Activities for Primary School Age children should read £3200 and for
Secondary Age Children should read £1000 from the 09/10 budget and £1515
from ESA – Total £2515. See minutes Oct 09 and Feb 10.
The figures in the table on page 387 include the total amounts budget for the year for the
items listed. The precept to cover the amounts listed in the budget will be received in two
equal parts in April and September 2010. The Earmarked funds for Road sweeping and
the Newsletter will continue to be paid out on a monthly basis. Bills for the other items
will be paid as and when they are received.
Resolution: Councillors unanimously agreed to pay the above accounts.
Councillors unanimously agreed to discuss funding a noticeboard at a future meeting, once
we have obtained some prices.
The cost of insuring the Youth Shelter for £5000 and the Village Sign for £2000 will be £25.00
for the remainder of this year. The premium for 2010-2011 will be £31.61 including insurance premium tax.
Resolution: Councillors unanimously agreed to add the Youth Shelter and the Village Sign to the Insurance Policy.
Action required following Risk Assessment
A new dog bin has been installed and other items will be dealt with following future meetings.
CORRESPONDENCE AND GENERAL COUNCIL BUSINESS
ABC – The Gypsy, Traveller and Travelling Showpeople DPD
KALC Minutes of meeting held 03.02.10
ABC Chairman’s Report for the Parish Forum Meeting held 17.03.10
AwCRK – Traffic Management Forum
KALC Parish News etc
ABC Funding and Support of Voluntary and Community Organisations
Minutes of North Weald Parish Forum
Miss Flynn regarding wall.
Deferred until November.
Mr Rawlins will find out how much a 6ft Christmas tree will cost to plant permanently in the curtilage of the Children’s Centre.
Action: Mr Rawlins
Please see attached list.
We have received notification that a hearing regarding Public Footpath Aw170 (part) Hothfield) Public Path Diversion Order 2009, will be held on 13 July 2010.
Co-option of Councillor to Planning Committee
It was unanimously agreed to co-opt Mrs Sutcliffe to the Planning Committee to replace Mr Hughes.
11. FORUM FOR EXCHANGE OF INFORMATION BETWEEN COUNCILLORS
There being no other business the meeting closed at 9.12 pm.
|Last update: 30.04.2010||
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