Hothfield Parish Council

...in the rustic heart of Kent


OCTOBER 2009 PARISH COUNCIL
MEETING MINUTES


Minutes of the Ordinary Parish Council Meeting

held at The Village Hall, Hothfield,

on Monday 12 October 2009 at 7.00pm

[ DRAFT - to be formally accepted at next meeting ]

PRESENT: Mrs S Whittington (Chair), Mrs K Pender, Mrs P Warren,  Mr J Collins, Mr L Hughes, Mr L Krause, Mr A Rawlins

                                                             Mr D Beckley (Community Warden)

                                                             Mr P Birch, Training Highway for item 4

                                                                                                                                                                         

PARISH CLERK:                             Mrs J Batt

 

BOROUGH COUNCILLOR:                                                    

 

MEMBERS OF THE PUBLIC:    There were no Members of the Public present

 

1.           APOLOGIES FOR ABSENCE

An Apology for Absence was received from Mr P Howard (prior engagement).

 

  2.         DECLARATIONS OF INTEREST

There were no Declarations of Interest.

 

i)               Updating of Declarations of Interest for the Code of Conduct

                  Councillors are reminded that they should update their Declarations of Interest

                  with the Monitoring Officer if necessary.

 

  3.       ELECTION OF VICE CHAIRMAN

            Mr Collins proposed Mr Krause for the position of Vice Chairman, seconded by Mr Hughes.

            Unanimous.                     Mr Krause accepted the position of Vice Chairman.

 

4.         PRESENTATION FROM TRAINING HIGHWAY          

Mr Birch gave a presentation of the various options for IT training offered by Training Highway.

 

The courses are aimed at helping older people to become computer literate for social, domestic and pleasure purposes, resulting in them being able to email, use the internet and skpe. 

 

As the teaching arrangements and the cost of the different courses available vary, it was suggested that, in the first instance we hold a Taster Day.  This will enable us to determine the suitability of the various options available depending on the level of interest and the

ability of the prospective students.

 

Any training sessions will be advertised in the Newsletter and flyers will be posted through doors.  It was suggested that the parents at the Breakfast Club could be invited as could the residents of Lakeside.                                                                                  

 

  5.       PUBLIC INTERVAL

There were no Members of the Public present

 

  6.         ACCEPTANCE OF MINUTES OF PREVIOUS MEETING

Minutes 81 were accepted and it was unanimously agreed that Mrs Whittington should sign them. 

Proposed  Mr Collins    Seconded  Mr Krause 

 

 7.       MATTERS FOR REPORT ARISING FROM THE PREVIOUS MINUTES     

         We have received an email from Carl Adams, AwCRK, confirming that they are satisfied that the £1500 received from DEFRA was spent in accordance with the terms and conditions of the grant.

 

             The funding for the Children’s Play Area is still £16,000 short.  Ann Davis has a meeting on 22 October at which she is hoping to be given the balance.  A local charity has been approached with a request for funding and we are waiting to hear back from them.

              

8.         VILLAGE PLAN AND STRATEGY TO IMPLEMENT

 i.  Publication of Village Plan

     No decision made as yet.

 

After discussion the following resolutions were passed with regard to funding some of the activities put forward in the Village Plan:-

 

 Resolution:

 Youth Activities

 It was unanimously agreed to use the £1515 allocated for Extended School Activities to help fund the youth activities for young people of secondary school age until the end of the financial year,  following which it is hoped that we will receive grant funding for 3 years.

 

 Proposed Mr Rawlins              Seconded Mr Krause                    Unanimous

 

 It was also agreed to include £1000 in the budget for each of the following years, 2010/2011, 2011/2012, 2012/2013, towards the cost of youth activities for 12 -18 year olds.

 

 Proposed Mr Krause                 Seconded Mrs Warren                  Unanimous

 

 Training Highway

           Following the presentation by Mr Birch, it was agreed that the best way forward for IT Training in Hothfield is to arrange a Taster Day for any interested parishioners. The Taster Day will be Free of Charge

                              Proposed  Mrs Pender               Seconded Mrs Warren

 

9.        REVIEW OF PARISH COUNCIL DOCUMENTS

Freedom of Information – Mr Rawlins confirmed that all is in order

Asset and Investment Register – Mr Hughes will send to the Clerk next week

Risk Assessment - Mr Hughes will send to the Clerk next week.

 

10.    FINANCE

         Bank Balance

            The balance stands at 11313.00 in the Reserve Account, £100 in the Current Account and £10611.30 in the Corporate Bond.  Of this 5410.97 (totals included in 2009/2010 budget noted) is reserved as follows:-

           

Village Appraisal             -      72.62

Road Sweeping    -  1349.55 – £180.60 = £1168.95

ESA -  1515.00 – allocated to youth activities from October 09 – April 10

Newsletter            -    565.10 – £77.40 – £23.21 Sept = £464.49

Bus Shelter           -    622.15

Churchyard Grass         Paid      

 

The Clerk reported that she was concerned that we may not have enough money in the Newsletter Account to pay all the printing costs for the remainder of the financial year.

 

              Accounts to be paid

PAYEE

DETAILS

NET

£

VAT

£

GROSS

£

Clive Stanley Ass

Webmaster

  88.00

 

   88.00

Mr K Marden

Salary – Litter Picking

180.60

 

 180.60

CASE

Printing Newsletter

  77.40

 

   77.40

Mr C Twydell

Newsletter expenses

  23.21

 

   23.21

           

            Resolution:  Councillors unanimously agreed to pay the above accounts.  

 

            Action:  Mrs Whittington to collect finance and MUGA paperwork from Mr Patten.

 

            Mrs Whittington reported that Mr Rivers is preparing a grant application for work to  improve the Village Hall toilets and he had asked whether the Parish Council would be prepared to contribute.

 

            Resolution:

            It was unanimously agreed to include £500 in next year’s budget towards the cost of

            improving the Village Hall toilets.        Proposed Mr Krause                Seconded Mr Rawlins                      

11.         CORRESPONDENCE, FINANCE AND GENERAL COUNCIL BUSINESS

Correspondence

Kompan

ABC Minutes of the Parish Forum held 29.07.09

Carl Adams re Parish Plan Grant expenditure

Monster Play Systems

KCC re Mobile Library Service             

 

            A request has been made by a resident for street lighting along the alleyway from Beech Drive.  Mrs Whittington will make inquiries.

 

            A resident has complained about the litter in the Beech Drive alleyway.  She has cleared it for the moment.  Mrs Whittington will contact Dave Beckley.

 

            Action:  Mrs Whittington

 

Email Correspondence

It was unanimously agreed that all email correspondence should continue to be forwarded to all councillors with email.

 

Mr Krause will liaise with the Clerk regarding anything that needs attention during the month and will take responsibility for bringing any items of interest to the meeting for the attention of all councillors.

 

12.    PLANNING

Please see attached list.

 

13.       FORUM FOR EXCHANGE OF INFORMATION BETWEEN COUNCILLORS

          Mr Rawlins wants to update the website and asked Councillors to let him have a

            photograph to include.

            Mr Rawlins reported that Mrs Rawlins would be in touch about the forthcoming

            Christmas Tree Festival.

 

            Mrs Whittington reported that an attempt to set the record for the most trees planted in an

            hour is to be held on 5 December between 10 am and 11 am and asked Councillors to

            consider whether they would like to take part.

           

         Councillors expressed their thanks to PC Chris Miller for arranging for the police

            to visit houses in the village.

There being no further business the meeting closed at 9.00 pm.

 

 


HOTHFIELD PARISH COUNCIL                        

PLANNING APPLICATION RECORD

15 SEPTEMBER 2009 – 12 OCTOBER 2009

Full Planning Permission requested – Delegated to Officers unless otherwise stated:-

 

09/01121/AS     Hothfield PCC, St Margaret’s Church, Church Lane, Hothfield
                                                         
Reglazing of porch window and provision of new glazed oak porch doors

                                                           Parish Council:  Support

 

The following applications have been granted:-

 

09/00890/AS   Mr J Yonge, Old Swinford Manor, Godinton Lane, Hothfield, Ashford, Kent TN23 3BS

                              Support to badly split timber beam and levelling of internal floor height. 

                              Removal of timber stud partition wall                                         

 

09/00915/AS     Mr A J Neaves, The Danes, The Street, Hothfield, Ashford, Kent TN26 1ES

                              Erection of a detached garage to the front elevation                                            

 

09/00942/AS     Hollie Homes Ltd, re Land adjoining 24 The Street, Hothfield,  Ashford, Kent

                              Proposed detached 4 bedroom house with detached garage and new driveway 

 

09/00972/AS     Mr L Green, 26 The Street, Hothfield, Ashford, Kent TN26 1ES

                          Re-arrangement of first floor plan to improve access to rear bedroom. 

                              Construction of plinth walls beneath porch to enable structure to be retained

                              and repaired

 

^^^ Up to top of page


Last update: 02.11.2009
 2009 Hothfield Parish Council