2009 PARISH COUNCIL
Minutes of the Ordinary Parish Council Meeting
held at The Village Hall, Hothfield,
on Monday 12 October 2009 at 7.00pm
[ DRAFT - to be formally accepted at next meeting ]
PRESENT: Mrs S Whittington (Chair), Mrs K Pender, Mrs P Warren, Mr J Collins, Mr L Hughes, Mr L Krause, Mr A Rawlins
Mr D Beckley (Community Warden)
Mr P Birch, Training Highway for item 4
PARISH CLERK: Mrs J Batt
MEMBERS OF THE PUBLIC: There were no Members of the Public present
1. APOLOGIES FOR ABSENCE
An Apology for Absence was received from Mr P Howard (prior engagement).
2. DECLARATIONS OF INTEREST
There were no Declarations of Interest.
i) Updating of Declarations of Interest for the Code of Conduct
Councillors are reminded that they should update their Declarations of Interest
with the Monitoring Officer if necessary.
3. ELECTION OF VICE CHAIRMAN
Mr Collins proposed Mr Krause for the position of Vice Chairman, seconded by Mr Hughes.
Unanimous. Mr Krause accepted the position of Vice Chairman.
4. PRESENTATION FROM TRAINING HIGHWAY
Mr Birch gave a presentation of the various options for IT training offered by Training Highway.
The courses are aimed at helping older people to become computer literate for social, domestic and pleasure purposes, resulting in them being able to email, use the internet and skpe.
As the teaching arrangements and the cost of the different courses available vary, it was suggested that, in the first instance we hold a Taster Day. This will enable us to determine the suitability of the various options available depending on the level of interest and the
ability of the prospective students.
Any training sessions will be advertised in the Newsletter and flyers will be posted through doors. It was suggested that the parents at the Breakfast Club could be invited as could the residents of Lakeside.
5. PUBLIC INTERVAL
There were no Members of the Public present
6. ACCEPTANCE OF MINUTES OF PREVIOUS MEETING
Minutes 81 were accepted and it was unanimously agreed that Mrs Whittington should sign them.
Proposed Mr Collins Seconded Mr Krause
7. MATTERS FOR REPORT ARISING FROM THE PREVIOUS MINUTES
We have received an email from Carl Adams, AwCRK, confirming that they are satisfied that the £1500 received from DEFRA was spent in accordance with the terms and conditions of the grant.
The funding for the Children’s Play Area is still £16,000 short. Ann Davis has a meeting on 22 October at which she is hoping to be given the balance. A local charity has been approached with a request for funding and we are waiting to hear back from them.
8. VILLAGE PLAN AND STRATEGY TO IMPLEMENT
i. Publication of Village Plan
No decision made as yet.
After discussion the following resolutions were passed with regard to funding some of the activities put forward in the Village Plan:-
It was unanimously agreed to use the £1515 allocated for Extended School Activities to help fund the youth activities for young people of secondary school age until the end of the financial year, following which it is hoped that we will receive grant funding for 3 years.
Proposed Mr Rawlins Seconded Mr Krause Unanimous
It was also agreed to include £1000 in the budget for each of the following years, 2010/2011, 2011/2012, 2012/2013, towards the cost of youth activities for 12 -18 year olds.
Proposed Mr Krause Seconded Mrs Warren Unanimous
Following the presentation by Mr Birch, it was agreed that the best way forward for IT Training in Hothfield is to arrange a Taster Day for any interested parishioners. The Taster Day will be Free of Charge
Proposed Mrs Pender Seconded Mrs Warren
9. REVIEW OF PARISH COUNCIL DOCUMENTS
Freedom of Information – Mr Rawlins confirmed that all is in order
Asset and Investment Register – Mr Hughes will send to the Clerk next week
Risk Assessment - Mr Hughes will send to the Clerk next week.
The balance stands at 11313.00 in the Reserve Account, £100 in the Current Account and £10611.30 in the Corporate Bond. Of this 5410.97 (totals included in 2009/2010 budget noted) is reserved as follows:-
Village Appraisal - 72.62
Road Sweeping - 1349.55 – £180.60 = £1168.95
ESA - 1515.00 – allocated to youth activities from October 09 – April 10
Newsletter - 565.10 – £77.40 – £23.21 Sept = £464.49
Bus Shelter - 622.15
Churchyard Grass Paid
The Clerk reported that she was concerned that we may not have enough money in the Newsletter Account to pay all the printing costs for the remainder of the financial year.
Accounts to be paid
Resolution: Councillors unanimously agreed to pay the above accounts.
Action: Mrs Whittington to collect finance and MUGA paperwork from Mr Patten.
Mrs Whittington reported that Mr Rivers is preparing a grant application for work to improve the Village Hall toilets and he had asked whether the Parish Council would be prepared to contribute.
It was unanimously agreed to include £500 in next year’s budget towards the cost of
improving the Village Hall toilets. Proposed Mr Krause Seconded Mr Rawlins
11. CORRESPONDENCE, FINANCE AND GENERAL COUNCIL BUSINESS
ABC Minutes of the Parish Forum held 29.07.09
Carl Adams re Parish Plan Grant expenditure
Monster Play Systems
KCC re Mobile Library Service
A request has been made by a resident for street lighting along the alleyway from Beech Drive. Mrs Whittington will make inquiries.
A resident has complained about the litter in the Beech Drive alleyway. She has cleared it for the moment. Mrs Whittington will contact Dave Beckley.
Action: Mrs Whittington
It was unanimously agreed that all email correspondence should continue to be forwarded to all councillors with email.
Mr Krause will liaise with the Clerk regarding anything that needs attention during the month and will take responsibility for bringing any items of interest to the meeting for the attention of all councillors.
Please see attached list.
13. FORUM FOR EXCHANGE OF INFORMATION BETWEEN COUNCILLORS
Mr Rawlins wants to update the website and asked Councillors to let him have a
photograph to include.
Mr Rawlins reported that Mrs Rawlins would be in touch about the forthcoming
Christmas Tree Festival.
Mrs Whittington reported that an attempt to set the record for the most trees planted in an
hour is to be held on 5 December between 10 am and 11 am and asked Councillors to
consider whether they would like to take part.
Councillors expressed their thanks to PC Chris Miller for arranging for the police
to visit houses in the village.
There being no further business the meeting closed at 9.00 pm.
HOTHFIELD PARISH COUNCIL
PLANNING APPLICATION RECORD
15 SEPTEMBER 2009 – 12 OCTOBER 2009
Full Planning Permission requested – Delegated to Officers unless otherwise stated:-
09/01121/AS Hothfield PCC, St Margaret’s Church, Church Lane, Hothfield
Parish Council: Support
The following applications have been granted:-
09/00890/AS Mr J Yonge, Old Swinford Manor, Godinton Lane, Hothfield, Ashford, Kent TN23 3BS
Support to badly split timber beam and levelling of internal floor height.
Removal of timber stud partition wall
09/00915/AS Mr A J Neaves, The Danes, The Street, Hothfield, Ashford, Kent TN26 1ES
Erection of a detached garage to the front elevation
09/00942/AS Hollie Homes Ltd, re Land adjoining 24 The Street, Hothfield, Ashford, Kent
Proposed detached 4 bedroom house with detached garage and new driveway
09/00972/AS Mr L Green, 26 The Street, Hothfield, Ashford, Kent TN26 1ES
Re-arrangement of first floor plan to improve access to rear bedroom.
Construction of plinth walls beneath porch to enable structure to be retained
|Last update: 02.11.2009||
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