Hothfield Parish Council
...in the rustic heart of Kent
2009 PARISH COUNCIL
Minutes of the Ordinary Parish Council Meeting
held at The Village Hall, Hothfield,
on Monday 9 March 2009 at 7.00pm
[ DRAFT - to be formally accepted at next meeting ]
PRESENT: Mrs S Whittington (Chair), Mrs K Pender, Mrs P Warren, Mr J Collins, Mr L Krause, Mr P Patten and Mr A Rawlins
PARISH CLERK: Mrs J Batt
MEMBERS OF THE PUBLIC: There were three Members of the Public present for part of
1. APOLOGIES FOR ABSENCE
An Apology for Absence was received from Mr P Howard (prior engagement) and Mr L Hughes (work commitment).
2. DECLARATIONS OF INTEREST
There were no Declarations of Interest.
The Clerk reminded Councillors that they should update their Declarations of Interest
with the Monitoring Officer if necessary.
3. PUBLIC INTERVAL
The meeting was opened to Members of the Public from 7.05 – 7.18 pm for questions and comments from Members of the Public.
4. VILLAGE APPRAISAL
Councillors felt that the public meeting went fairly well, but they were disappointed that not many residents from the centre of the village attended. We do need to try and engage with these residents more. Mrs Highwood took the comments from the meeting and is going to prepare a final presentation. The Clerk was asked to write and thank her for all her work and invite her to give her final presentation at the next Parish Council meeting.
Mrs Whittington thanked Mrs Warren for organising the refreshments.
Action: The Clerk to contact Mrs Highwood
5. ACCEPTANCE OF MINUTES OF PREVIOUS MEETING
Minutes 75 were accepted and it was unanimously agreed that Mrs Whittington should sign them.
Proposed Mr Krause Seconded Mr Collins
6. MATTERS FOR REPORT ARISING FROM THE PREVIOUS MINUTES
Mr Howard and Mr Hughes did not remove the stumps from the play area as they were advised not to by Ann Davis.
The new name for the Children’s Centre is The Bluebell Centre.
The Clerk reported that she had spoken to an officer from ABC who told her that they do not undertake Risk Assessments on play areas that they do not own.
The balance stands at £7531.59 in the Reserve Account, £100 in the Current Account and
£10394.77 in the Corporate Bond. Of this 4963.80 (totals included in 2008/20029 budget
noted) is reserved as follows:-
Village Appraisal - 294.02
Road Sweeping - 1301.55
ESA - 1515.00
Newsletter - 103.23 – Please note this cannot be carried over into 2009-2010
Bus Shelter - 1750.00
Available capital £2667.81
Accounts to be paid
Resolution: Councillors unanimously agreed to pay the above accounts.
Adoption of Updated Standing Orders and Financial Regulations
One or two slight amendments were needed after which:-
Councillors unanimously agreed to adopt the recently amended and updated
Standing Orders and Financial Regulations.
Deferred until next month.
Insurance Arrangements for Parish Council Assets
Following discussion, Councillors unanimously agreed the following:-
The Clerk will contact Allianz Cornhill and ask for a quote for insuring the MUGA
and the Youth Shelter.
Councillors unanimously agreed to self insure the following:-
8. HOTHFIELD NEWSLETTER
The Clerk read out a letter received from Mr Twydell regarding funding the newsletter and the reply that she proposed to send, after consultation with out Internal Auditor, Mr Funnell.
Councillors unanimously agreed to allocate £1200 from Section 137, to fund
the production of the Newsletter for the financial year 2009-2010 and 2010-2011.
It was felt that it would not be correct for them to agree to allocate funds beyond
2010-2011 as we are due for an election in May 2011.
9. VILLAGE HALL
Problems are still being experienced with the sound limiter. Mr Rawlins will contact the Engineer again.
Action: Mr Rawlins to contact Engineer
10. VILLAGE HALL TREES
Three tenders have been received from:-
Mr W Hollands
Mr R Jiles
It was agreed to defer decision until next month to allow the members of the Village Hall Committee to decide which option they prefer.
Please see attached list.
Kentish Stour – Stour View
KCC Changes to the Definitive Map
ABC re New Play Area
Mr C Twydell re Newsletter
Kent Primary Care Agency
KCC Love Food Hate Waste
Town and Parish Standard
Clerk and Councils Direct
13. ANY OTHER BUSINESS
Annual Parish Meeting
The Annual Parish Meeting will be held on Friday 8 May. Refreshments will be organised.
The Clerk will write and request written reports which will be bound in a booklet.
It was agreed to ask Mr Hall to a future meeting.
Action: Mrs Whittington to contact Mr Hall
There being no further business the meeting closed at 9.07 pm.
HOTHFIELD PARISH COUNCIL
PLANNING APPLICATION RECORD
9 FEBRUARY 2009 - 9 MARCH 2009
Planning Applications Received
|Last update: 05.05.2009||
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