2010 PARISH COUNCIL
Minutes of the Ordinary Parish Council Meeting
held at The Village Hall, Hothfield,
on Monday 11 January 2010 at 7.00pm
[ DRAFT - to be formally accepted at next meeting ]
PRESENT: Mrs S Whittington, Mrs K Pender, Mrs P Warren, Mr J Collins, Mr P Howard, Mr L Krause and Mr A Rawlins
PARISH CLERK: Mrs J Batt
MEMBERS OF THE PUBLIC: There were 3 Members of the Public present
1. APOLOGIES FOR ABSENCE
An Apology for Absence was received from Mr L Hughes (Work Commitment).
Councillors unanimously agreed to approve Mr Hughes absence from the meeting.
2. DECLARATIONS OF INTEREST
There were no Declarations of Interest.
i) Updating of Declarations of Interest for the Code of Conduct
Councillors are reminded that they should update their Declarations of Interest
with the Monitoring Officer if necessary.
3. CO-OPTION OF PARISH COUNCILLOR
Applications for the vacant position of Parish Councillor have been received from 2
residents of Hothfield.
Councillors decided to defer the co-option until the next meeting to give the Clerk time
to find out whether both candidates could be co-opted.
4. PUBLIC INTERVAL
There were no questions or comments from the Members of the Public present.
5. ACCEPTANCE OF MINUTES OF PREVIOUS MEETING
Minutes 83 were accepted and it was unanimously agreed that Mrs Whittington should sign
them as a true record of the meeting.
Proposed Mr Krause Seconded Mr Collins
6. MATTERS FOR REPORT ARISING FROM THE PREVIOUS MINUTES
The Village Hall Committee had nothing to report and suggested that the item should be
removed from future agendas.
This continues to be a problem. We have a new Dog Warden who is very efficient and
anyone who is concerned about any issue regarding dogs in the village should ring her
number as she is keeping a diary of calls. The Dog Warden’s number is in the
Hothfield Newsletter. The more residents who ring, the more likely we are to be
successful in our efforts to deal with the problems being caused by the dogs.
Over the past few weeks 8 dogs have been running loose around the village and the
members of the Parish Council are extremely concerned that they will cause a serious
An article will be put in the Newsletter again and a copy will be sent to the website.
Funding of Newsletter
The Clerk told Councillors that by continuing to pay the bills for the production of the
Newsletter this during this financial year, once the grant has run out, or by paying for the
printing for next year without a written request they are acting ultra vires.
The Clerk will contact the Editor and ask him for a written request, but the current situation regarding the Newsletter is as follows:-
1. We have not received the written request for funding from S137 from the Editor.
2. The Editor has indicated to the Chairman that the cost of printing the newsletter could be as much as £140 per month.
3. All invoices are made out to the Parish Council and paid direct to CASE.
4. The Editor receives no remuneration whatsoever for his work in producing the Hothfield Newsletter. He does receive expenses to cover postage.
5. The members of the Parish Council discuss the content of the Newsletter with The Editor when necessary.
6. Currently the Parish Council has no concerns about the content of the Newsletter.
In light of the above the following was agreed upon:-
Resolution: Councillors agreed to continue to fund the publication of the newsletter
from S137 for the remainder of this year and for the next financial year.
Accounts to be Paid
Resolution: Councillors unanimously agreed to pay the above accounts.
Action: Parish Clerk
The balance stands at 14910.85 in the Reserve Account, £100 in the Current Account and
£10630.56 in the Corporate Bond.
Insurance of MUGA
Following the Email received from Came & Co in which they state that it will cost £406.35
to cover the MUGA for £90,000 from 1 June 2010 – 31 May 2011 and £211.52 to cover
it from 1 January 2010 – 31 May 2010, Mr Krause proposed and councillors unanimously
agreed the following:-
It was unanimously agreed that the Clerk should contact Came & Co and ask for the
MUGA to be covered under our Parish Council Insurance Policy with immediate
Action: Parish Clerk
8. CORRESPONDENCE AND GENERAL COUNCIL BUSINESS
Clerk and Councils Direct
KALC Minutes and Agenda for meeting to be held 02.12.09
G Burley & Sons Ltd
Kent Air Ambulance Trust
ABC re Planning and Compulsory Purchase Act 2004
KCC Consultation Draft: Community Infrastructure Provision Service Strategies in Kent 09
ABC re Precept request
ABC Housing News
ABC Report of the Chairman of the Parish Forum
ABC Notice of Standards Committee Meeting 18.12.09
English Rural – The Bulletin
Hothfield Village Hall Management Committee
Kent Top Travel
KALC Parish News etc
Letter from the elderly of the village re condition of paths during bad weather
The Clerk was asked to write to Dave Beckley’s supervisor and tell her that Dave is a great asset to Hothfield.
Following discussion, it was agreed that Mrs Whittington should answer Mr Twydell’s
letter of 9 October 2009. One of the points raised by Mr Twydell was the £730 in the
Village Fair Group’s bank account. It was agreed that Mrs Whittington should suggest to
Mr Twydell that this money should be transferred to the Village Hall Management
Committee as they are the group most likely to organise a fair in the future. The money
would be earmarked and only used to pay for expenditure in connection with a
Action: Mrs Whittington
Contract for Litter Picker
It was agreed, following discussions with KALC, that we will pay Mr Marden for one
weeks holiday and one weeks sickness per year.
It was agreed that Mrs Whittington should take a copy of the contract to Mr Marden.
Action: Mrs Whittington
Notes of meeting of Working Party set up to discuss Village Hall
The notes of the meeting held last week were circulated to all present and discussed.
A request for new members to serve on the Village Hall Management Committee has been
put in the Newsletter and sent to the Kentish Express.
There are serious concerns regarding the Village Hall finances and the it was agreed that the
Committee needs the support of the Parish Council in their endeavours to become self
Mr Rogers has arranged for the Community Payback team to undertake some work
in the hall.
The Village Hall Management Committee have asked whether the members of the Parish
Council have any objection to them extending the Premises Licence for Sundays from
6pm to 10.30 pm to cover the Cinema Club. Councillors had no objection.
It was agreed that another meeting will be held to enable the members of the Village Hall
Management Committee and the members Parish Council to discuss other issues which
are causing concern or are unclear.
It is essential that an agreed working arrangement is set up between the Parish Council and
the Village Hall Management Committee.
Following the results of the Village Appraisal carried out last year, a taster day has been organised for 22 March by Training Highway. This is Free of Charge to participants. The Course is specifically designed for those older members of the community who are not at all computer literate or who have a little knowledge and wish to improve their skills. There are 3 levels complete beginners, intermediate and the more advanced. The funding for a 10 week course is £3200 and funding sources are being explored. Any students who do not live in Hothfield will have to pay for the course.
Concern was expressed that once they have completed the course some members of the Community will not be able to afford to buy their own computer. This issue is being considered and possible venues for allowing members of the public access to a computer are being investigated.
Cold Weather Strategy
There is no legal duty on the Parish Council to clear the pavements of snow and ice during
bad weather. We do not have a power to pay for salt bins, salt, grit or anyone to grit the
We have budgeted for a Christmas tree for Christmas 2010 and after discussion it was agreed
that Mr Rawlins will investigate the cost of buying a rooted tree which can be planted
during the year in readiness for Christmas.
Action: Mr Rawlins
Mr Rivers submitted our bid for funding last week. The funding will allow the project to
run for 3 years. If we are successful then the project will give the young people of
Hothfield the opportunity to gain a nationally recognised qualification (NVQ) in
something they are interested in such as football referee or hairdressing.
The project will work with Goldwyn School who have very good facilities. Transport will
be provided to different events.
Please see attached list.
10. FORUM FOR EXCHANGE OF INFORMATION BETWEEN COUNCILLORS
Mrs Warren reported that she did not manage to help the lady as discussed at the
The Clerk was asked to contact KCC regarding the fact that there is no bus service
to or from the village after 5.30 pm.
There being no further business the meeting closed at 9.06 pm.
HOTHFIELD PARISH COUNCIL
PLANNING APPLICATION RECORD
FOR MEETING DUE TO BE HELD DURING DECEMBER 2009
Due to poor weather conditions and the fact that this application was not considered to be contentious, a decision was agreed verbally by Councillor Whittington, Councillor Howard
and Councillor Hughes
09/01250/AS Mr L Green, 26 The Street, Hothfield, Ashford, Kent TN26 1ES
Parish Council: Support
|Last update: 01.02.2010||
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