Hothfield Parish Council

...in the rustic heart of Kent


APRIL 2009 PARISH COUNCIL
MEETING MINUTES


Minutes of the Ordinary Parish Council Meeting

held at The Village Hall, Hothfield,

on Tuesday 14 April 2009 at 7.00pm

[ DRAFT - to be formally accepted at next meeting ]

PRESENT:   Mrs S Whittington (Chair), Mr P Patten (Chair), Mrs P Warren, Mr L Hughes,
Mr L Krause, Mr P Howard, Mr A Rawlins
Mrs M Highwood – Village Appraisal
Mrs H Curtin, Mrs A Davies, Mrs B Hobbins,
Mr R Boorman and Mr R Rivers – New Play Area

PARISH CLERK: Mrs J Batt

BOROUGH COUNCILLOR:

MEMBERS OF THE PUBLIC: There were no Members of the Public present

1. APOLOGIES FOR ABSENCE
An Apology for Absence was received from Mrs S Whittington, Mrs K Pender and
Mr J Collins who all had prior engagements

2. DECLARATIONS OF INTEREST
There were no Declarations of Interest.

i) Updating of Declarations of Interest for the Code of Conduct
The Clerk reminded Councillors that they should update their Declarations of Interest
with the Monitoring Officer if necessary.

3. PUBLIC INTERVAL
There were no Members of the Public Present.

4. PROPOSED NEW PLAY AREA
Councillors had copies of the 3 sketch proposals for the play area. Following discussion
the following was agreed upon:-

The sketches will be displayed in the Post Office, Children’s Centre and on our Web Site.
Response forms will be available. The deadline for responses will be Friday 24 April, after which a decision will be made as to the actual layout of the area and type of equipment to be used.

The existing fencing will be retained and some form of mesh will be put along the bottom to stop balls rolling into the road.

The Parish Council will meet with the Parents Support Group and Mrs Davies to discuss the responses, prior to a final decision being made.

5. ANNUAL PARISH MEETING
5.1 Village Plan
Mrs Highwood handed out a document containing a list of items headed:-
Level 1: “Can do” Quality of Life Activities
Level 2: “Will do”, with Local Government Support

The proposed presentation at the Annual Parish Meeting was discussed and Councillors
were asked to study the above document with a view to developing the list and compiling a
list of people at the APM who would be willing to work with the Parish Council to take the
proposals forward.

5.2 Agenda for Annual Parish Meeting
It was agreed that we should proceed with the idea of providing a Ploughman’s Supper
during the meeting. The meeting will start at 6.30 pm.

6. ACCEPTANCE OF MINUTES OF PREVIOUS MEETING
Minutes 75 were accepted and it was unanimously agreed that Mr Patten
should sign them.
Proposed Mr Krause Seconded Mrs Warren

7. MATTERS FOR REPORT ARISING FROM THE PREVIOUS MINUTES
We have been advised by a resident that some of the youths are prising bricks out of the
wall along Bethersden Road and throwing them into the road.

The Clerk was asked to contact Dave Beckley regarding this.

Mr Howard said he thought we needed to install metal play equipment in the new play area.

Mr Rawlins reported that the sound limiter has been restored to 110 decibels per square metre
at the request of Councillor Collins.

8. REPORT ON MEETING WITH PAUL CLOKIE
The following was received from Councillor Wallace:-

General Development

In the light of the Inspector’s comments on Ashford Borough Council’s LDF and the
indicative responses to the village appraisal, a meeting was held with P Clokie (‘PC’)
to explore the options that the village might have for limited development.

PC’s view was that the Inspector’s comments, which are binding, were not as absolute as
initially had been read. He felt that providing that there was a well articulated case made
on the grounds of a specific need, then that should be included in the review of village
development arising out of the LDF.

Following the meeting with PC I thought that it might be sensible to run the ideas across
the Officers. I spoke to Simon Cole (Officer responsible for production of LDF).

He confirmed that while the option exists, he felt that a situation might arise where
Adequate sites had been found in the villages specifically identified in the LDF to
fulfil the quotas. If this were the case he felt that any application from Hothfield
could be deemed to be a lower priority. His informal view was that the village should
establish a plan and then look to incorporate that plan into the first review of the LDF.

In order to explore the options that may exist, it was felt that it was necessary to have a
meeting with Simon Cole and Richard Alderton. This meeting will be set up in the week
commencing 13/04.

Old King’s Head

PC had clearly had a meeting with Martin Vink prior to our meeting. The Officer’s view
(as has been advised previously to me by Oliver Peel) is that they are going to object to the development on the grounds that the additional houses are within the curtilege of the
Listed Building, and secondly the issue of the linearity of The Street.

It will be very important that Hothfield expresses its view clearly on the night, with as
much support as possible.


HIGHWAYS/BEECH DRIVE

A list of failing drains in the village area was supplied to Kent Highways. Kent Highways
have since visited, and I observed the team cleaning the drains on West Street/Little Chart Road. Beech Drive was to be completed separately.

Jim Peckham has been working on the bottom corner of Beech Drive, which was looking
substantially better last week. We have had the first reports of rodents at the bottom of
Beech Drive and the Council’s sub contractors have visited the area. It was the view of
the operator that a potential cause of the problem could be the state of the drains. Needless
to say the presence of the rodents raised the issue of H&S, but I understand that Highways
have now visited, although I have not received confirmation of the outcome.

Historically I have found it very difficult to deal effectively with KCC Highways, but I can
report that there appears to have been a sea change in their organisation, and that it is now
much more responsive. For those of you who have been inured by years of non-response,
it is now worth reporting problems.

9. RISK ASSESSMENT
Mr Krause gave the Clerk a copy with some suggested alterations.

10. FINANCE
Bank Balance
The balance stands at 5755.53 in the Reserve Account, £100 in the Current Account and
£10534.68 in the Corporate Bond.

Reserved monies (budget figures for 2009-2010 included) as follows:-

Opening Balances
Village Appraisal - 297.62
Road Sweeping - 1301.55 + 1000 budget 2009-2010 – Paid April £63.00 = 2238.55
ESA - 1515.00
Newsletter - 0.00 +1200.00 S137 2009-2010 – Paid April £78.84 = 1121.16
Bus Shelter - 1750.00 – Paid April £1127.85 = 622.15
Churchyard Grass 0.00 + 500 budget 2009-2010

Resolution:
It was unanimously agreed to reinvest £10,534.68 in the Corporate Bond for 3 months.

 

              Accounts to be paid

PAYEE

DETAILS

NET

£

VAT

£

GROSS

£

KALC

Subscription

  220.93

  33.14

  254.07

Autocross Plastics

Repairs to Bus Shelter

1127.85

169.18

1297.03

Mr C Rogers

Paint for refurbished sign

    15.10

    2.26

    17.36

CASE

Printing Newsletter

    78.84

 

    78.84

Mr K Marden

Litter Picking

    50.40

 

    50.40

Clive Stanley

Webmaster Services

  132.00

 

  132.00

 Insurance Arrangements for Parish Council Assets
This was omitted from the agenda in error but Councillors agreed to include it at this point.

Following receipt of a verbal quote from Cornhill Allianz to cover the MUGA - £1178.10, and the Youth Shelter - £138.60, Councillors unanimously agreed the following:-

Resolution:-
Councillors unanimously agreed to self insure all Parish Council Assets

The Clerk was asked to request a quote from Came & Co for next year.

11. PLANNING
Please see attached list.

12. CORRESPONDENCE
KALC Parish News etc
KCC re Commons Act 2006: Common Lane/Village Green Seminar
ABC re Dog and Litter Bins
KCC re Health Watch
Citizens Advice Bureau
Queensbury Shelters
Gala Lights
ABC Report of the Chairman of the Parish Forum
ABC re promoting Clubs or Groups for free
ABC re Planning and Compulsory Purchase Act (2004) Regulation 27 – Town and Country Planning (Local Development) (England) Regulations 2008
KALC Minutes of meeting held 25.03.09
SLCC

13. ANY OTHER BUSINESS
Mr Howard reported that he attended the recent Nature Conservation Forum.
Kent Wildlife Trust has taken on responsibility for The Warren and are establishing 4 ha
of acid grassland.

Mr Rawlins referred to the following email:-

Carriageway Resurfacing - How priority ranking is decided:

 
• In previous years all the Highway Survey data was assessed and we prepared the surfacing programme based on a 'worst first' principal and surfaced the top priority roads based on the available budget.
• From this year we have changed our ranking process. We now carry out the assessment based on what we call 'Economical Ranking'. When the roads are assessed, the whole life costs of the repair of the road is considered. Some roads that previously would have been top priority on the 'worst first' list may not get any worse over the coming years. However other roads that appear to be in reasonable condition now, may fail rapidly in the coming years and would then require substantial work at great cost. Therefore, it is more cost effective in the long term to treat the roads now with a lesser treatment which will prevent them failing, whilst leaving the roads that appear in a worse condition now but will proportionately cost no more in the next few years to repair.

 
He said he felt it was difficult to understand and proposed sending it to Private Eye and
The Kentish Express.

There being no further business the meeting closed at 9.00 pm.

 

 


 

HOTHFIELD PARISH COUNCIL 

 

PLANNING APPLICATION RECORD

9 March 2009 – 14 April 2009

 

Planning Applications Received

 

Full Planning Permission requested – Delegated to Officers unless otherwise stated:-

 

09/00168/AS     Mr S Brock, The Granary, Church Lane, Hothfield, Ashford, Kent TN26 1EL

Listed                  Installation of a flue through the roof and installation of a new ventilation

Building               brick

Consent               Parish Council:  Support

 

                             

 

The following applications have been granted:-

 

09/00048/AS     Mr J Coles, Home Farm, Water Fall Road, Hothfield,

                          Ashford, Kent TN26 1DR

                           Renewal of slate roof including introduction of breather membrane

                             

09/00116/AS     Ms E Wrigley on behalf of KCC re Swinford Old Manor, Godinton Lane,

                           Hothfield, Ashford, Kent TN23 3BS

                           Change of use from educational use to residential

 

Last update: 05.05.2009
 2009 Hothfield Parish Council