Hothfield Parish Council

...in the rustic heart of Kent


A G E N D A

  

FOR THE ANNUAL PARISH COUNCIL MEETING
TO BE HELD ON MONDAY 11 MAY 2009
AT 7.00PM IN THE
VILLAGE HALL  

  

1. ELECTION OF CHAIRMAN – Chairman to sign Declaration of Acceptance of Office

2. APOLOGIES FOR ABSENCE

3. DECLARATIONS OF INTEREST

4. ELECTION OF VICE CHAIRMAN

5. ELECTION OF OFFICERS TO COMMITTEES
Village Hall Committee
KALC
Police Committees
Nature Conservation Forum
Planning Committee

6. DELEGATION OF RESPONSIBILITIES
i. Annual Review of Financial Regulations - August
ii. Annual Review of Standing Orders - August
iii. Annual Review of arrangements in Place regarding Freedom of Information Act - August
iv. Six Monthly Review of Fixed Assets – September 09
                                                                March 10
v. Six Monthly Risk Assessment – September 09
                                                     March 10
vi. Internal Parish Council Audit
vii. Annual Review of Insurance Arrangements - June
viii. Weekly Play Area Safety Check
ix. Review of Terms of Reference for the Planning Committee - August
x. Councillors responsible for Website

7. ACCEPTANCE OF MINUTES

8. MATTERS FOR REPORT ARISING FROM PREVIOUS MINUTES

9. MATTERS ARISING FROM THE ANNUAL PARISH MEETING

10. VILLAGE PLAN

11. PUBLIC INTERVAL

12. CORRESPONDENCE, FINANCE AND OTHER COUNCIL BUSINESS
Accounts to be paid
Bank Balance
Adoption of Internally Audited Accounts and review and completion of associated paperwork
Update on progress of items needing attention following Risk Assessment in February
Insurance

13. PARISH COUNCIL INSURANCE

14. PLANNING
No applications received to date. Any received after publication of the agenda will be discussed at the meeting

Report on ABC Planning Committee Meeting

15. VILLAGE RESPONSIBILITIES

16. ANY OTHER BUSINESS
Items for discussion only. No decisions can be made under this heading.



Clerk

4 May 2009


NEXT MEETING 8 JUNE 2009

ITEMS FOR INCLUSION ON THE AGENDA TO BE WITH THE CLERK BY 28 MAY 2009

 

 

 

 
 
     

Last Update  05.05.2009
2009 Hothfield Parish Council