Hothfield Parish Council

...in the rustic heart of Kent


SEPTEMBER 2008 PARISH COUNCIL MEETING MINUTES

Minutes of the Ordinary Parish Council Meeting

held at The Village Hall, Hothfield,

on Monday 8 September 2008

 

[ Draft Minutes - to be approved at next meeting ]

PRESENT:    Mrs S Whittington (Chair), Mrs K Pender, Mrs P Warren, Mr J Collins, Mr P Howard,
Mr L Hughes, Mr L Krause,
Mr P Patten, and Mr A Rawlins                                                                                                                                                                    

PARISH CLERK:                               Mrs J Batt

 

BOROUGH COUNCILLOR:            Mr N Wallace                

 

MEMBERS OF THE PUBLIC:       There were 2 Members of the Public present.

 

1.          APOLOGIES FOR ABSENCE

Mrs Warren apologised in advance for the fact that she was going to be late for the meeting.

 

2.         DECLARATIONS OF INTEREST

There were no Declarations of Interest

 

i   Updating of Declarations of Interest for the Code of Conduct

                  The Clerk reminded Councillors that they should update their Declarations of Interest

                  with the Monitoring Officer if necessary.

 

3.       PUBLIC INTERVAL

The meeting was open to the public from 7.02 to 7.30 during which time a consultation took place on the new play area with Angela Lorimer and Ann Davis.             

 

4.       ACCEPTANCE OF MINUTES OF LAST MEETING

Mr Krause did not agree to the word unanimous in paragraph 3 and 4 of item 4 of the July minutes and these were crossed out of the file copy of Minutes 69.

Minutes 69 were then accepted and it was unanimously agreed that Mrs Whittington

should sign them. 

Proposed  Mr Collins    Seconded  Mr Patten

 

5.         MATTERS FOR REPORT ARISING FROM THE PREVIOUS MINUTES  

                              There were no Matters for Report that were not on the agenda.

 

6.         FINANCE

            Bank Balance

            The balance stands at £8227.64 in the Reserve Account, £100 in the Current Account and

            £ 10256.10  in the Corporate Bond.  Of this 7033.38 (total included in 2008/20029 budget

             noted) is reserved as follows:-

 

            Village Appraisal   -  1360.51 – 172.80 – 36.25 = 1151.46

            Road Sweeping    -  1815.95 –  112.00 = 1703.95

            ESA                     -  1515.00

 Newsletter            -    787.38 – 634.50

 Bus Shelter           -  1200.00

 Churchyard          -         NIL

 

            Total reserved monies £6204.91 

Accounts to be paid 

PAYEE

DETAILS

NET

£

VAT

£

GROSS

£

Mrs J Batt

Salary and Expenses

594.78

3.66

598.44

Mrs S Whittington

Wages for Litter Picker

112.00

 

112.00

CASE

Printing of Newsletter

152.88     

 

152.88

ABC

Village Appraisal Production

172.80

30.24

203.04

Audit Commission

Audit Fee 2008

135.00

23.63

158.63

Playsafety

Inspection Fee 2008

  78.00

13.65

 91.65

Mr P Patten

Village Appraisal Expenses

  36.25

  4.94

 41.19

Resolution:  Councillors unanimously agreed to pay the above accounts.

 

Adoption of Externally Audited Accounts

The Clerk reported that she had received the Annual Return back from District Audit and

the accounts have been signed off with no Matters Arising.

 

The notice of Completion of Audit was posted in the Post Office.

 

Resolution:  Councillors unanimously agreed to adopt the Externally Audited Accounts.

 

The Internal Auditor had advised the Council and Clerk to adopt the NALC Model Contract

of Employment.  Members of the Council did not think this was necessary and agreed

to continue to implement the old contract.

 

The Clerk had previously emailed Mrs Whittington a Risk Assessment and she handed

a copy to Mr Patten to look at with regard to the Village Hall.  This will be discussed at the

next meeting.                    

 

Action:  Mrs Whittington and Mr Patten to look at during the next month with a view

               to finalising at the next meeting

7.        GENERAL COUNCIL BUSINESS

    Bus Shelter

Following a discussion it was agreed that we should maintain a bus shelter in  

School Road. After discussion the following course of action was agreed upon in the

first instance:-

 

Action:  Mrs Whittington to research the cost of repairing the existing shelter

Mr Patten to contact Mr Smith regarding the cost of repairing the existing shelter.

    Village Hall Trees

Mrs Pender reported that she had contacted the residents of Park Drive regarding and

asked what action they would like to see taken with regard to the trees.

Eight out of 10 would like the trees completely removed.

It was also suggested that the main door to the Village Hall should be moved to the back

of the hall.

 

                    Action:  Mr Patten to report the findings of the Parish Council to the

                              Village Hall Committee and report back.

 

    Christmas Tree Lights

Mr Hughes proposed that the Parish Council should install a cable on the Recreation Field

so that we can put up and light a Christmas tree.  Unanimously agreed to in principle

 

Action:  Mr Hughes to contact a qualified and competent electrician

Mrs Whittington to discuss the proposal with the Children’s Centre

as the land belongs to KCC and as such our Public Liability Insurance

will not cover the project. 

 

    Village Appraisal

Mr Patten reported that about 145 responses have been received back from residents.

They are being sent off to a company in Hertfordshire for analysis and the results should

be returned in about 3 weeks.

 

    Maintenance of Playing Field

Mrs Whittington reported that she and Mr Hughes were very concerned about the state of

the field.  The grass is very long, various objects have been found in it that could cause

physical harm or be used to vandalise a structure of building.  There is also a serious

problem with residents allowing their dogs to foul the area and not clearing up after them.

The Clerk reminded councillors that the Field should be inspected weekly for debris.

 

Mr Patten took the ROSPA report on the inspection carried out in July to look at.

 

Action:  Mrs Whittington to write to Paul Carter and Richard King and remind

them that it was agreed that KCC would continue to cut the grass

after the closure of the school.

    Telephone Box

The telephone box has been vandalised again.  It was unanimously agreed that we

need to maintain a pay public phone in the Village.

 

Action:  The Clerk to contact BT and ask whether they have any form of vandal

               proof phone box that they could use to replace the existing box.

 

    Newsletter

At the July meeting of the Parish Council it was agreed that the publication of the

newsletter would be reviewed again in 3 months time.  The 3 months is up in

October and the Newsletter will be included as an agenda item for this meeting.

 

Action:  Mrs Whittington to seek meeting with Mr Twydell prior to the October

               meeting of the Parish Council

8.       PLANNING

              Please see attached list.

 

9.       CORRESPONDENCE

              Southern Water

              Kent Fire and Rescue Service – Service Performance Plan 2008/2009

              ABC Agenda for Standards Committee 28.07.08

             KALC Parish News etc

             Government Office for the South East – The Secretary of State’s proposed changes to the draft Regional
             Spatial Strategy for the South East

            AwCRK

            ABC Minutes of Standard Committee held 28.07.08

            KALC re Speed Restriction Review – To Chair

            NatWest re Corporate Bond

ABC re Housing Needs Survey

Eastern and Coastal Kent Expert Patient Programme – Hothfield

Eastern and Coastal Kent NHS AGM

KALC Minutes of meeting held 30.07.08

The Bulletin

Audit Commission re change of Address

KCC Annual Plan

 ABC Exploring the Provision of Older Peoples Accommodation

 KCC re Kent County Council Draft Permit Scheme

 KCC re Parish and Town Council Seminar 15 October 2008

 ABC Information on New Kent Homechoice

 Thistle Brands Hatch

 BTCV – Kent’s Heritage Tree Project

           KCC Highways – Parish Report            

           Clerk and Councils Direct

            KALC Finance Open Day

            Kent Parish Councils News

            SSP

            Kent’s Heritage Trees Project – to Tree Warden

            Resident regarding trees in Village Hall car park – to Tree Warden

 

10.       ANY OTHER BUSINESS

              There is still a lot of concern in the Village regarding the potholes and dropped drains.

              They are listed on the KHS Database.

                                

There being no further business the meeting closed at 8.56 pm.



HOTHFIELD PARISH COUNCIL

PLANNING APPLICATION RECORD

14 JULY 2006 – 8 SEPTEMBER 2008


Planning Applications Received

Full Planning Permission requested – Delegated to Officers unless otherwise stated:-

    


08/01318/AS

Mr and Mrs Morris, The Mount, Ram Lane, Little Chart, Ashford, Kent TN25 4LT

Erection of a two storey side extension, erection of detached garage and erection of a detached pool room

Parish Council:  Support Unanimous


08/01318/AS

Listed

Building

Consent

Mr and Mrs Morris, The Mount, Ram Lane, Little Chart, Ashford, Kent TN25 4LT

Erection of a two storey side extension and internal alterations.  Replacement

of Crittal windows with timer windows.  Removal of roof tiles to repair and insulate roof and re-tiling.  Removal of wall tiles to repair and insulate walls and retile including repairs

Parish Council:  Support Unanimous
 

08/01326/AS    

Hollie Homes Ltd, re The Old Kings Head, The Street, Hothfield, Ashford, Kent TN26 1ES

Proposed change of use of existing building to single dwelling; demolition of

20th century toilet  blocks attached to north and south elevations; alterations to some fenestration and doorways on side and rear elevations;  minor external works, including picket fencing to front boundary

Parish Council:  Support Unanimous
 

08/01327/AS    

Listed

Building

Consent

Hollie Homes Ltd, re The Old Kings Head, The Street, Hothfield, Ashford, Kent TN26 1ES

Demolition of 29th century toilet blocks attached to north and south elevations;

minor internal alterations;  alterations to some fenestration includes alterations

to existing door and replace window with new door and 2 new windows to north elevation, replace door with new window to the south elevation, new glazed door to existing opening and replace window with new patio door to the west elevation, minor external works, including picket fencing to front boundary.

Parish Council:  Support Unanimous
 

08/01340/AS    

Mr R Lancaster, Hall Farm Barn, Hall Farm, Little Chart Road, Hothfield,

Ashford, Kent TN26 1EX

Conversion of redundant stable building to residential (retrospective)

Parish Council:  OBJECT on the grounds that the applicant has not adhered

to the original plans and specifications as approved by the Inspector on appeal

   



Last Update  19.09.2008
 2008 Hothfield Parish Council