Hothfield Parish Council
...in the rustic heart of Kent
PARISH COUNCIL MEETING MINUTES
Minutes of the Ordinary Parish Council Meeting
held at The Village Hall, Hothfield,
on Monday 13 October 2008
[ Draft Minutes - to be approved at next meeting ]
PRESENT: Mrs S Whittington (Chair), Mrs K Pender, Mrs P Warren, Mr J Collins, Mr L Hughes,
PARISH CLERK: Mrs J Batt
MEMBERS OF THE PUBLIC: There were 5 Members of the Public present.
1. APOLOGIES FOR ABSENCE
An Apology for Absence was received from Mr P Howard (work commitment).
2. DECLARATIONS OF INTEREST
There were no Declarations of Interest.
The Clerk reminded Councillors that they should update their Declarations of Interest
with the Monitoring Officer if necessary.
3. PUBLIC INTERVAL
The meeting was open to Members of the Public from 7.03 – 7.20 pm.
4. ACCEPTANCE OF MINUTES OF LAST MEETING
Minutes 70 were accepted and it was unanimously agreed that Mrs Whittington
should sign them.
Proposed Mr Collins Seconded Mr Patten
5. MATTERS FOR REPORT ARISING FROM THE PREVIOUS MINUTES
There were no Matters for Report that were not on the agenda.
The balance stands at £11756.90 in the Reserve Account, £100 in the Current Account and
£ 10256.10 in the Corporate Bond. Of this 6204.91 (totals included in 2008/20029 budget
noted) is reserved as follows:-
Village Appraisal - 1360.51 – 172.80 – 36.25 = 1151.46
Road Sweeping - 1815.95 – 112.00 = 1703.95
ESA - 1515.00
Total reserved monies £6204.91
Mrs Whittington asked for permission to donate £100 to KCC for the Children’s Halloween
Party. Charing Parish Council has agreed to donate £100.
Resolution: Councillors unanimously agreed to donate £100 to KCC for the Children’s
Accounts to be paid
Resolution: Councillors unanimously agreed to pay the above accounts.
7. GENERAL COUNCIL BUSINESS
The Clerk reported that she had been contacted by ABC, who wants to know whether
we still want the bus shelter cleaned by their contractors.
Councillors unanimously agreed that they no longer want the bus shelter cleaned by ABC.
Clerk to inform ABC of the above decision.
With regard to the repair or replacement of the bus shelter, Mrs Whittington reported
that she had spoken with Autocross regarding repairs to the existing shelter and they
asked for photographs so that they can quote for the cost. They will replace the side
panels with steel bottoms and a polycarbonate top.
use the redundant parts to make a smoking shelter for the Village Hall.
Mr Rawlins to take photographs of the shelter and we will send them to Autocross
and request a quote for repairs.
The Parish Council and Children’s Centre are both keen to erect a Christmas Tree.
It was proposed that the tree should be in the region of 20ft tall and several sites were suggested and need to be looked at again with regard to electrics for the lights and health and safety issues etc.
The Children’s Centre will check their insurance to ensure that their Public Liability will cover it..
Mrs Whittington will continue to liaise with the staff at the Children’s Centre regarding the siting, size of tree required, health and safety issues and insurance.
The results have been returned and are being analysed by the Village Appraisal Committee. .
Mr Patten found the original agreement, between KCC and ABC regarding the field,dated 1988. Borough Councillor Wallace is in the process of liaising with ABC and KCC to try and get an agreement from them as to who is responsible for the maintenance of the field.
No action to be taken by the Parish Council at present, other than to give Mr Wallace our full support in his endeavours to resolve this issue.
Mrs Whittington reported that she was also concerned at the amount of debris in
Beech Drive. Mr Wallace has contacted Mr Clokie who has agreed to visit Hothfield and
she asked as many Councillors as possible to attend the meeting if they can.
A date has still to be fixed.
The members of Community Payback have worked very hard around Hothfield in the
past few weeks cutting the grass and the verges but they are unable to clear Beech Drive.
Mrs Wickens from ABC has a meeting arranged with various agencies regarding
the regeneration of the estate in Hothfield, but the Parish Council has not been invited
Mrs Whittington suggested that Councillors should lobby Mr Watkin regarding
the debris in Beech Drive.
Action: Mrs Whittington will continue to monitor the situation
7.6 Telephone Box
BT made following suggestions regarding the issues with the Telephone Box:-
Action: Clerk to contact BT again regarding the Small Gem
Mrs Whittington asked Mr Twydell if he was prepared to continue to produce the
newsletter and he confirmed that he is happy to do so.
Mrs Whittington and Mr Patten will arrange to meet with our Internal Auditor
regarding funding the newsletter.
9. RISK ASSESSMENT
Mr Hughes took the draft Risk Assessment and the ROSPA Report to look at.
Playsafety left the MUGA off of the ROSPA Report. The Clerk has written to them
requesting an amended copy.
10.1 Reply to questionnaire from ABC regarding Notification of Planning Applications
The Clerk was asked to inform Mr Vink the Parish Council do not think he should
change the status quo unless the Borough Council are going to supply all the
necessary equipment to allow Parish Councillors to view planning applications
KALC Agenda for 01.10.08
ABC Parish Forum – Chairman’s Report
KALC Parish News etc
KCC SERA South East Plan
KCC RE Public Path Diversion Order 2 2008
ABC re Standards Board Meeting to be held 30.09.08
KCC Registers of Common Land and Town or Village Greens – Implementation of Part 1
of the Commons Act 2006 from 1st October 2008
Emails received during the month were also read out by the Clerk.
Mrs Pender will pass those of interest to the Merry and Bright Club on to Mrs Green
12. ANY OTHER BUSINESS
Mr Collins reported that some residents have had their number plates stolen.
Mr Rawlins reported that Mr Stanley wants to update the photographs of Councillors
on the Website.
There being no further business the meeting closed at 8.55 pm.
HOTHFIELD PARISH COUNCIL
PLANNING APPLICATION RECORD
9 SEPTEMBER 2008 – 13 OCTOBER 2008
Planning Applications Received
Full Planning Permission requested – Delegated to Officers unless otherwise stated:-
|Last Update 11.11.2008||
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