Hothfield Parish Council

...in the rustic heart of Kent


MARCH 2008 PARISH COUNCIL MEETING MINUTES

Minutes of the Ordinary Parish Council Meeting

held at The Children's Centre, Hothfield,

on Monday 10 March 2008

 

[ Draft Minutes - to be approved at next meeting ]

PRESENT:     Mrs S Whittington (Chair), Mrs P Warren, Mr J Collins, Mr P Howard, Mr P Patten and Mr A Rawlins                                                

                                                                                  

PARISH CLERK:                          Mrs J Batt

 

BOROUGH COUNCILLOR:       Mr N Wallace

 

COUNTY COUNCILLOR:           Mr R King

 

MEMBERS OF THE PUBLIC:    There was one Member of the Public present  

1. APOLOGIES FOR ABSENCE
An Apology for Absence was received from Mr L Hughes.

2. DECLARATIONS OF INTEREST
There were no Declarations of Interest

i)  Updating of Declarations of Interest for the Code of Conduct
The Clerk reminded Councillors that they should update their Declarations of Interest with the Monitoring Officer if necessary.

3. PUBLIC INTERVAL
The Member of the Public did not have any questions or comments.

4. ACCEPTANCE OF MINUTES OF LAST MEETING
Minutes 64 were accepted and it was unanimously agreed that Mrs Whittington should sign them.
Proposed Mr Collins Seconded Mr Rawlins

5. MATTERS ARISING
There were no Matters Arising.

6. GENERAL COUNCIL BUSINESS
Crime and Disorder
Our local Police Officer is now PC Chris Miller. It was agreed to invite him to our next meeting.

Lynn Marshall is working in Hothfield until her replacement takes over on 28 April.

Village Appraisal
Mr Patten reported that a 3 page questionnaire would be available for consideration at the next meeting.

Bus Shelter
Mr Patten has a meeting arranged with a representative from a local firm to discuss refurbishing the shelter, rather than replacing it.

Old Kings Head
Following last months meeting the Clerk contacted the KALC regarding this problem. Although sympathetic to the problems being experienced by the owner of the site, the Parish Council does not have a duty or power to act in this dispute. The KALC advised that we could write to the appropriate agencies who might be in a position to help, explaining the situation and the effect that it is having on the community of Hothfield.
We wrote in the region of 16 letters and understand that the current situation is that the Planning Enforcement Officer has written to the owner informing him that he is in breach of Planning Control and asking him to clear the site and that the owner is in the process of obtaining an eviction order through the courts, but this could take some time.

Mrs Whittington urged councillors to continue to bring the matter to the attention of officers of Ashford Borough Council, Kent County Council, the Police and anyone else they feel might be able to help. There is a form on the ABC website for use by residents wishing to make a complaint and Mrs Whittington suggested that Parish Councillors fill this form in and encourage other parishioners to do so as well

Meeting with Officer from Housing Department, Ashford Borough Council
Mrs Whittington and Mr Wallace met with Mr Nick Watkin from ABC Housing Department and they walked around the village and showed him both its negative and positive features. The Housing Department do have resources available to help improve local areas and Mr Wallace has since spoken to Mr Watkin, who is clearly giving thought to Hothfield and ways that he can help.

7. CORRESPONDENCE AND FINANCE
Correspondence

Kent BTCV – Ashford Veteran Tree Project
NatWest Confirmation of Charities Bond
Kent Air Ambulance Trust
Councillor Robert Taylor re Old Kings Head
ABC Housing Department re Old Kings Head
Ashford Police re Old Kings Head
Damian Green MP re Old Kings Head
AwCRK Youth Forum Workshop
Kentish Stour Countryside Project – Stour View
ABC Minutes of the Standards Committee held 06.02.08
KAPC Parish News etc
Councillor Richard King re Old Kings Head
KCC re Subsidised Local Bus Services
Enjoy England
KCC Kent Minerals Development Framework
Kent Police Authority re Old Kings Head
Kent Police re Old Kings Head
Damian Green MP re Old Kings Head
Paul Carter, Leader KCC
KCC Extension to Consultation and Weekly Update re Draft Permit Scheme
Clean Kent
Clerk and Councils Direct
Kent Highways – Understanding Speed Management in Kent
Mr Holloway – resignation from the Parish Council

The Clerk was asked to write to Mr Holloway and thank him for all his hard work.
  

Accounts to be paid

PAYEE

DETAILS

NET

£

VAT

£

GROSS

£

Mrs J Batt

Salary and Expenses

445.25

5.63

450.88

Mr C Stanley

Website

148.50

 

148.50

Case

Printing Newsletter

  91.76

 

  91.76

Mrs S Whittington

Wages for Litter Picker

112.00

 

112.00

Pilgrims Hospice

Donation in Lieu of Voluntary Litter Pickers Wages

 

120.00

 

 

120.00

          

Proposed Mr Patten Seconded Mr Collins

Resolution: Councillors unanimously agreed to pay the above accounts.

Bank Balance
The account balance stands at £6172.46 (unreconciled) in the Reserve Account, £100 in the Current Account and £10,000.00 in the Bond. Of this £5258.68 is earmarked as follows:-

Village Appraisal - 1356.41
Road Sweeping - 1030.33
ESA - 1515.00
Newsletter - 807.27
Bus Shelter - 550.00

Leaving us with a working balance of £913.45.

The first half of the 2008/2009 precept is due in April.

Bank Mandate
Mrs Harvey from NatWest attended the meeting to oversee the completion of all the
necessary mandates.

Tenders for Work to Village Hall Trees
Two tenders were received as follows:-

Mr W Hollands - to reduce the height of the trees to 10 foot - £820.00

to cut trees down to ground level - £690.00

Ravensdane - to reduce the height of the trees to 10 foot - £3500.00

to cut trees down to ground level - £3000.00

Resolution: It was unanimously agreed to accept Mr Hollands tender, but to ask for the trees to be taken down by 6 foot.

Clerks Salary and Allowances
It was agreed to pay the Clerk £2 per week towards the cost of office machinery, heat etc.

Grazing Licence
As a result of the problems being experienced at the Old Kings Head, councillors agreed that they felt it would not be prudent to become involved with granting a grazing licence.

8. PLANNING
See attached list.

9. FREEDOM OF INFORMATION/UPDATING OF WEBSITE
Nothing to report.

10. RISK ASSESSMENT/RISK INSPECTION
The Clerk asked for a Risk Assessment/inspection to be completed. Mr Patten and Mr Rawlins volunteered to complete this before the end of the financial year.

11. VILLAGE RESPONSIBILITIES
Repairs and Maintenance

The play area needs some more chippings and we have run out. It was unanimously agreed that Mr Howard and Mr Hughes would arrange to purchase some more.

Items to be reported the County Lengthsmen
There is a large pothole outside the Village Hall.

12. ANY OTHER BUSINESS
Mr Patten said he objects to Hothfield Common being changed Hothfield Heathland Nature Reserve.

The Annual Parish Meeting is to be held on 12 May. The Clerk was asked to write and invite reports from local organisations. The reports will be summarised and published in the May edition of the Hothfield Newsletter. The full reports will be available at the meeting.

There being no further business the meeting closed at 9.15 pm.


         

 

 

 

Signed …………………………………………………………. Dated …….............................
Mrs S Whittington, Chairman



HOTHFIELD PARISH COUNCIL

PLANNING APPLICATION RECORD

5 FEBRUARY 2008 - 10 MARCH 2008

  

The following application was refused:-
 
08/00026/AS

Mr J Collins, The Danes, The Street, Hothfield, Ashford, Kent TN26 1ES

Demolish existing “Top Shop” building and construct new bungalow with associated repositioning of access and works

   
   
   
   
   



Last Update  22.03.2008
 2008 Hothfield Parish Council