Hothfield Parish Council

...in the rustic heart of Kent


JANUARY 2008 PARISH COUNCIL MEETING MINUTES

Minutes of the Ordinary Parish Council Meeting

held at The Village Hall, Hothfield,

on Monday 14 January 2008

 

[ Draft Minutes - to be approved at next meeting ]

PRESENT: Mrs S Whittington (Chair), Mrs P Warren, Mr J Collins, Mr P Holloway, Mr P Howard,
Mr L Krause, Mr P Patten and Mr A Rawlins

PARISH CLERK: Mrs J Batt

BOROUGH COUNCILLOR:

MEMBERS OF THE PUBLIC: There were 2 Members of the Public present for part of the meeting.

1. APOLOGIES FOR ABSENCE
An Apology for Absence was received from Mr L Hughes due to a work commitment.
Mr Rawlins was late for the meeting due to heavy traffic on the motorway.

2. DECLARATIONS OF INTEREST
There were no Declarations of Interest

i) Updating of Declarations of Interest for the Code of Conduct
The Clerk reminded Councillors that they should update their Declarations of Interest
with the Monitoring Officer if necessary.

3. DISCUSSION ON PARISH COUNCIL’S RESPONSE TO RIVER BASIN PLANNING: SOUTH EAST RIVER BASIN DISTRICT. SIGNIFICANT WATER MANAGEMENT ISSUES; CONSULTATION QUESTION 1 (b)
A copy of Mr Warren’s proposed response to question 1b was circulated to Councillors prior to the meeting and after discussion was unanimously agreed to forward it to the Environment Agency.

The questionnaire was filled in and our response was that we disagree with both the following statements:-

The Environment Agency has correctly identified the significant water management issues.

That the Environment Agency has correctly identified the types of measures and the sectors involved for each significant water management issue.

Mrs Whittington thanked Mr Warren for preparing our response.

4. PUBLIC INTERVAL
The meeting was opened to the Members of the Public present from 7.20 – 7.30 for questions and comments.

5. ACCEPTANCE OF MINUTES OF LAST MEETING
Minutes 62 were accepted and it was unanimously agreed that Mr Patten should sign them.
Proposed Mr Krause Seconded Mr Patten

6. MATTERS ARISING
Mrs Whittington reported that the traffic calming measures should be implemented by the spring. She said that she will monitor the situation and if the work is not started in the next few weeks she will contact the KCC to find out why.

7. GENERAL COUNCIL BUSINESS
Crime and Disorder
Mr Rawlins arrived at this point.

Concern was expressed that we do not have a representative on the Kent Police North Weald Parish Forum. Mrs Warren offered to attend on our behalf.

During the last week a number of cars in the village had their tyres slashed.

Complaints have been received about a resident of the village who is riding around the area on a golf buggy. He has been told by the Police that it will be confiscated and crushed if he is caught riding it on the road but he has not stopped. The Clerk was asked to write to the Police and ask what action can be taken to stop him before he causes an accident.

Tidying of Village
Mrs Whittington reported that she had employed Mr Ken Marden as Litter Picker on behalf of the Parish Council at the recently agreed rate of £7 per hour, as Ms Wood had decided not to accept the position.

As he had asked to be paid in cash, she said she would arrange to pay him and claim his wages back from the Parish Council each month.

The Clerk contacted Allianz Insurance and was told the following with regard to a person working for the council as a Litter Picker for 2 hours a week @ £7 per hour:-

Providing Litter Picker is working under the control of the Parish Council and is supplied with the tools and materials to do the job, he/he is covered under our Employers Liability Insurance and under Personal Accident.

In the event of an accident the Insurance Company would ask whether he/she did a visual check of the area before starting work.

Mrs Whittington will ensure that Mr Marden is aware that, in order to be covered under our insurance policy, it is essential that he wears suitable clothing and footwear and carries out a risk assessment prior to starting work. A letter from the Parish Council will be sent to him.

Resolution
The Parish Council unanimously agreed to pay Mr Marden £7 per hour for 2 hours Litter Picking per week around the Parish of Hothfield. All necessary tools and equipment will be supplied by the Parish Council.

Village Appraisal
It was agreed to keep the questionnaire to 3 pages and circulate it with the April newsletter.
It will also be put onto the website to enable residents to fill it in electronically.

Land for Sale in Village
Four possible areas for development were identified at the workshop which was held on 20 November. Another consultation meeting is to be held in the spring.

Bus Shelter
A piece of metal needs removing from the shelter as it is dangerous. Mr Collins said he would attend to it.

Mr Rawlins offered to prepare a list of suitable shelters and prices for the next meeting.

8. CORRESPONDENCE AND FINANCE
Correspondence
KCC Changes to the Definitive Map
Minutes of North Weald Parish Forum held on 26.09.07 - PW
KPA – Policing survey 2008/2009 – SW
KCC Proposed Diversion of Public Footpath AW170 (part) Hothfield – SW
Southern Water
South East Coast Ambulance Service
ABC Agenda and Minutes of Standards Committee
Victim Support
Rekk
Kent Youth Service
Kent and Medway Fire and Rescue Authority’s Integrated Risk Management Plan 2008/09
Housing News
KAPC Minutes of Meeting held 28.11.07
Groundwork
KAPC Parish News etc
Erha
Kent Air Ambulance Trust
North Weald Parish Forum
Office of Her Majesty’s Lord Lieutenant of Kent
KCC “Love Food Hate Waste”
KCC Website Services Provision Extension Agreement
Clerk and Councils Direct

Deaconlandscapes
Mr Oliver re representation of the Nature Conservation Forum

Mr Howard agreed to take over from Mr Oliver as the Parish Council’s representative on the Nature Conservation Forum

Mr Krause is to monitor the Standards Committee Meeting Minutes and report anything of interest to Mrs Whittington.

Accounts to be paid 

PAYEE DETAILS £  NET £  VAT £  GROSS

Mrs J Batt

Salary, Arrears and Expenses

374.33

3.92

388.25

Ashford Borough Council

Village Hall Insurance

789.07

 

789.07

Maidstone Volunteer Bureau

Printing December Edition of

Hothfield Newsletter

 

160.00

 

 

160.00

Mr C Stanley

Provision of Webmaster Services

154.00

 

154.00

CASE

Printing of January Edition of

Hothfield Newsletter

 

  70.50

 

 

  70.50

Mrs S Whittington

Litter Picking – Wages and Equipment

  14.00

    5.68

 

0.99

 

   20.67

Resolution: Councillors unanimously agreed to pay the above accounts.

Bank Balance
The account balance stands at £. £13008.36 of this £3758.01 is earmarked for specific projects, therefore the amount available to the Parish Council is £9250.35.

Mr Patten proposed that we remove the sum of £550 from the amount earmarked for road-sweeping in the budget for 2007-2008 from the total amount earmarked and earmark it for repairs to the bus shelter. This was unanimously agreed.

Earmarked monies:-
Village Appraisal - £1356.41
Road Sweeping - £1044.33
Newsletter - £807.27
Bus Shelter - £550.00

Bank Mandate
It was agreed that the Clerk should ask Mrs Harvey to attend the March meeting to oversee the new Bank Mandate.

Budget and Precept 2008/2009
After discussion the budget was set at £8955.00 and it was agreed to leave the precept at £9000.

Resolution:-
Councillors unanimously agreed to request a Precept of £9000 for the financial year 2008/2009 from Ashford Borough Council.

Clerk’s Salary
Mrs Whittington proposed increasing the Clerk’s Salary to SPC 21 - £9.579 per hour.

Resolution:-
Councillors unanimously agreed to increase the Clerks Salary to £9.579 per hour backdated to April 2007.

9. PLANNING
See attached list.

Concern was expressed that the Parish Council and Borough Council are not always of the same mind regarding planning applications that are submitted within Hothfield and that the opinion of the Parish Council is often disregarded. It was agreed to invite some members of the Borough Council to attend a future Parish Council meeting to discuss this issue.

10. FREEDOM OF INFORMATION/UPDATING OF WEBSITE
Nothing to report

11. RISK ASSESSMENT/RISK INSPECTION
Nothing to report.

12. VILLAGE RESPONSIBILITIES
Repairs and Maintenance
Following on from the Public Interval, it was agreed to ask a Tree Surgeon to look at the trees along the boundary of the Village Hall and Beech Drive, as a resident of Beech Drive has complained that they cut the light out from their property.

Items to be reported the the County Lengthsmen
Potholes in Bethersden Road, Coach Drive and Church Lane.
The dropped drain along Bethersden Road between Church Lane and Hothfield Manor.

13. ANY OTHER BUSINESS

There being no further business the meeting closed at 8.40 pm.

 

Signed …………………………………………………………. Dated …….............................
Mrs S Whittington, Chairman



HOTHFIELD PARISH COUNCIL

PLANNING APPLICATION RECORD

13 NOVEMBER 2007 - 14 JANUARY 2008


Planning Applications Received

Full Planning Permission requested – Delegated to Officers unless otherwise stated:-

07/02155/AS

Mr T Coker, The Forge, Chapel Road, Hothfield, Ashford, Kent TN25 4LN
Conversion of existing shower room to level access shower room
Parish Council: Support

 

07/02170/AS Whitbread Group plc re Woolpack Beefeater, Maidstone Road, Hothfield,
Ashford, Kent TN26 1AP
Internal and external redecorations, upgrade toilet facilities with disabled wc,
extend 1st floor restaurant into existing void area
Parish Council: Support
   
The following applications has been granted:-
 
07/01053/AS

Hollie Homes Ltd, re The Old Kings Head, The Street, Hothfield, Ashford, Kent
Change of use of existing building to single dwelling, demolition of 20th century
toilet blocks to north and south, minor internal alterations and alterations to some
fenestration and doorways on north, south and west elevations

07/01545/AS Mr J Loggerenberg, 37 Park Drive, Hothfield, Ashford, Kent
Summer House, front fence, new access to road
07/01989/AS Whitbread Group plc, re Woolpack Beefeater, Maidstone Road, Hothfield,
Ashford, Kent
An advertisement application for an internally illuminated fascia sign and totem sign
   

The following applications have been refused:-

07/01052/AS

Hollie Homes Ltd, re The Old Kings Head, The Street, Hothfield, Ashford, Kent
Proposed Development of four, four bedroom houses, with new private driveway
and change of use of existing building to single dwelling

07/01918/AS NCR Ltd re Hothfield Service Station, Maidstone Road, Hothfield, Ashford, Kent
Installation of freestanding ATM cash machine with bollards
07/01989/AS Whitbread Group plc, re Woolpack Beefeater, Maidstone Road, Hothfield,
Ashford, Kent
An advertisement application for an internally illuminated fascia sign and totem sign
   

The following applications have been withdrawn:-

AS/07/TEMP/0052      

R Durtnell and Son Ltd and KCC Families and Children’s Education

Provision of a two bedroom house for occupancy by site manager and

consequential changes to vocational building and car park permitted

under planning permission AS/06/1046

   
   
   



Last Update  30.01.2008
 2008 Hothfield Parish Council