Hothfield Parish Council

...in the rustic heart of Kent


FEBRUARY 2008 PARISH COUNCIL MEETING MINUTES

Minutes of the Ordinary Parish Council Meeting

held at The Village Hall, Hothfield,

on Monday 4 February 2008

 

[ Draft Minutes - to be approved at next meeting ]

PRESENT: Mrs S Whittington (Chair), Mrs P Warren, Mr J Collins, Mr L Hughes, Mr P Howard, Mr L Krause, and Mr A Rawlins.
PC Phil Smith and PC Chris Miller TSGR

PARISH CLERK: Mrs J Batt

BOROUGH COUNCILLOR:

MEMBERS OF THE PUBLIC: There were 7 Members of the Public present for part of the meeting.

1. APOLOGIES FOR ABSENCE
Apologies for Absence were received from Mr P Holloway (Illness) and Mr P Patten (Holiday).
Borough Councillor Wallace and County Councillor King

2. DECLARATIONS OF INTEREST
Mr Hughes declared an interest in Planning Application No 08/00078/AS as it relates to
a neighbouring property.

i) Updating of Declarations of Interest for the Code of Conduct
The Clerk reminded Councillors that they should update their Declarations of Interest
with the Monitoring Officer if necessary.

3. PUBLIC INTERVAL
The meeting was opened to Members of the Public from 7.05 to 7.30 for questions and
comments.

4. ACCEPTANCE OF MINUTES OF LAST MEETING
Mr Krause raised the question as to whether the Clerks Salary should be backdated to April 2007.
Minutes 63 were accepted and it was unanimously agreed that Mrs Whittington should sign them.
Proposed Mr Collins Seconded Mrs Warren

5. MATTERS ARISING
There were no Matters Arising

6. GENERAL COUNCIL BUSINESS
Crime and Disorder
Mrs Whittington reported that she had sent the KPA Questionnaire back with a covering
letter explaining that the Parish Council did not feel able to fill it in because there are
unhappy with the arrangements for Policing in Kent and Hothfield in particular.

She had received a reply saying that our worries and concerns have been handed on to
T/Chief Supt Doe and the Chief Constable, Mike Fuller.

Everyone should have had a notice delivered to them informing them of the name of the
Officer they should contact in the event that they wish to talk to the police. Mr Rawlins
Reported that he had contacted them via the email as the name of the Officer for Hothfield
was wrong and he found it to be a difficult system.

With regard to the activity at the Old Kings Head, PC Smith said he had had 3 phone calls
to date. He emphasised that he cannot do anything if he is not told of incidents as they occur.

Following discussion, it was agreed that the Clerk would consult the KAPC and ask
whether the Parish Council are in a position to do anything to help alleviate this situation.
She will then liaise with Mrs Whittington who will decide whether to proceed with any action
prior to the next meeting.

Mr Collins asked whether any action had been taken to have yellow lines painted outside
Thanet Terrace. PC Smith said the request was being dealt with through the correct channels.

Concern was expressed that lorries are still being parked in the layby on the A20.
Mrs Whittington said she would follow this up.

PC Smith reported that he had spoken to the family who own the golf buggy. If no one
is prepared to give a statement to say that they have seen it on the road, then he is unable
to do anything until he witnesses it being driven around the village himself. If he does
catch the owner driving it on the road it will be confiscated and crushed.

Village Appraisal
No action can be taken on this until April.

Bus Shelter
Mr Rawlins reported that he is hoping to meet with a local man who may be able to construct
a bus shelter for us.

Village Hall Trees
The Clerk spoke to Mrs Cross from ABC who told her that, as the Village Hall is not in
the Conservation Area, we do not have to have permission to cut them down.

It was agreed to invite tenders from local tree surgeons to see how much it will cost to cut the
trees down to a height of 10 ft and to also ask how much it would cost to have them removed
completely.

7. CORRESPONDENCE AND FINANCE
Correspondence

 
Pluckley Parish Council
KCC Draft Permit Scheme
Queensbury Bus Shelters
Communities and Local Government – Consultation on Orders and Regulations relating to
the Conduct of Local Authority Members in England
ROSPA
Southern Water
AwCRK – Rural Community Retailer of 2008 and Kent Village of the Year
Littlethorpe Bus Shelters
KCC re Underspend on MUGA
KCC re Doorstep Criminals
ABC Agenda for Standards Committee 06.02.08
EIS Training - Web Publishing with EIS Content Management System
Audit Commission
KAPC Agenda for 06.02.08
Friends of St Margaret’s thanking us for taking part in the Christmas Tree Festival

Accounts to be paid 

PAYEE DETAILS £  NET £  VAT £  GROSS

Mrs J Batt

Salary Arrears April 07 – January 08 97.10   97.10
Mrs J Batt Filing Cabinet 89.35 15.64 104.99
Mrs S Whittington Wages for Litter Picker 42.00   42.00
Robert Action Litter Collection Equipment 12.00 2.10 14.10


Resolution: Councillors unanimously agreed to pay the above accounts.

Bank Balance
The account balance stands at £18994.75 (unreconciled), of this £5258.68 is earmarked as
follows:-

Village Appraisal - 1356.41
Road Sweeping - 1030.33
ESA - 1515.00
Newsletter - 807.27
Bus Shelter - 550.00

Leaving the Parish Council with a balance of 13736.07. Mr Patten has authorised a transfer of £10,000 into a 3 month Charity Bond. We therefore have a working balance of £3736.

We received a cheque for £1515.00 from the Hothfield Parents Support Group for the
Underspend on the MUGA. KCC have authorised this money to stay within Hothfield, provided that it is ring-fenced for Extended School Activities for the children of Hothfield
Village. The Extended School Development Manager is consulting with young people and
Charing CE Primary School and hope to bring a firm proposal to the Parish Council in
the near future regarding its use.

Bank Mandate
Pat Harvey from NatWest is coming to our next meeting to oversee the signing of the Bank
Mandate. Councillors were asked to bring their passport, driving licence and a utility bill
with them.

8. PLANNING
See attached list.

It was brought to the attention of Councillors present that the Officers at ABC do have to
abide by Government rules when determining a planning application.

9. FREEDOM OF INFORMATION/UPDATING OF WEBSITE
Mr Rawlins was asked to check as to whether or not Mr Twydell had permission to copyright
illustrations from the internet onto the newsletter.

10. RISK ASSESSMENT/RISK INSPECTION
ROSPA Report
We have received a form from ROSPA asking whether we want them to visit as usual in July.
It was agreed that we should ask for the basic Annual Inspection.

11. VILLAGE RESPONSIBILITIES
Repairs and Maintenance
The street lights along Station Road have been repaired.

Items to be reported to the County Lengthsmen
Potholes in Cade Road, Coach Drive and Waterfall Lane
The Road Closed due to Flooding sign has disappeared from the triangle on The Street.
The Clerk to request that it is replaced and padlocked.
The dropped drain along Bethersden Road between Church Lane and Hothfield Manor is
considered dangerous by Councillors

12. ANY OTHER BUSINESS
Our Community Warden has been moved to another parish and will not be replaced until May. Anyone wishing to contact the Locum, Sarah Port, should ring Lynn Marshalls number and their call will be diverted.

It is hoped that the Community Warden and Police will have a base in the Children’s Centre.

Mr Howard went to the Nature Conservation Forum. He reported the following:-
This is the last year for lottery funding for the Common.
Sheep and goats are not grazed on the Common due to the fact that dogs are walked in the
area.
There are no ground nesting birds on the Common, again due to the fact that dogs are
walked on it.
It has been agreed that Hothfield Common will now be called Hothfield Heathland Nature
Reserve as it is not Common Land.
The new wetlands Park in Ashford is expected to cost £5 million
The Grazing Licence will be included on the next Parish Council agenda.

The next Parish Council Meeting is to be held at the Children’s Centre. Councillors
are invited to attend at 6pm for a tour of the Centre.


There being no further business the meeting closed at 9.05 pm.

 

Signed …………………………………………………………. Dated …….............................
Mrs S Whittington, Chairman



HOTHFIELD PARISH COUNCIL

PLANNING APPLICATION RECORD

15 JANUARY 2007 - 4 FEBRUARY 2008


Planning Applications Received

Full Planning Permission requested – Delegated to Officers unless otherwise stated:-

  

08/00026/AS

Mr J Collins, The Danes, The Street, Hothfield, Ashford, Kent TN26 1ES
Demolish existing “Top Shop” building and construct new bungalow with
associated repositioning of access and works
Parish Council: Support
The Council have reservations regarding the access to the bungalow.  They propose that the door be moved away from the vehicular access, to the rear or the front of the property, to avoid any accidents involving people exiting the property onto the shared driveway.

08/00078/AS Mr M Wagstaff, Ashwood Cottage, West Street, Hothfield, Ashford, Kent TN26 1ET
The erection of 3 new dormer windows in front elevation and 1 new dormer
window to rear to create roof space into bedroom/study
Parish Council: Support
   
The following applications have been granted:-
 
07/01657/AS Mr T Brinkman, Gate Lodge, Park Drive, Hothfield, Ashford, Kent Tn26 1DR
Removal of garden wall, replacement of door and side gate
  07/02155/AS Mr T Coker, The Forge, Chapel Road, Hothfield, Ashford, Kent TN25 4LN
Conversion of existing shower room to level access shower room
   
   
   
   



Last Update  12.02.2008
 2008 Hothfield Parish Council