Hothfield Parish Council

...in the rustic heart of Kent


The Freedom of Information Act 2000
[ Click here for the adopted Model Scheme ]

  

Commits an authority to make information available to the public

as part of its normal business activities, the information covered is as follows:-

 

1.   WHO WE ARE AND WHAT WE DO

Parish Councillor’s Contact Details

Register of Members Interests

Undertaking to Observe the Code of Conduct

Declarations of Interest Register

When and Where we Meet     

Standing Orders

Agenda published on the notice board at least 3 days prior to a meeting

 

2.   WHAT WE SPEND AND HOW WE SPEND IT

Financial Regulations

Receipt and Payment book

Cheque Stubs

Bank Statements

Precept Request

Request for Road Sweeping Grant

Invitations to Tender for Work, and Subsequent Replies

VAT return,

Internal Auditor’s Report

Annual Return

NatWest Corporate Bond Documentation

The above to exclude any confidential information and limited to the

last Financial Year

     

3.   EMPLOYMENT PRACTICE AND PROCEDURE

Job Descriptions

Clerk’s Contract of Employment

To exclude any information classified as personal under the Data Protection Act 1988

 

4.   WHAT OUR PRIORITIES ARE AND HOW WE ARE DOING

Minutes of Ordinary Parish Council Meetings – Limited to 2 years

Minutes of the Annual Parish Council Meeting – Limited to 2 years

Minutes of any Extraordinary Parish Council Meeting – Limited to 2 years

Minutes of the Annual Parish Meeting – Limited to 2 years

Record of Planning Applications Received and Decisions Made – Planning Applications will need to be obtained from Ashford Borough Council

Copies of Risk Assessment and Risk Inspections made

 

5.   HOW WE MAKE DECISIONS

Minutes of Ordinary Parish Council Meetings – Limited to 2 years

Minutes of the Annual Parish Council Meeting – Limited to 2 years

Minutes of any Extraordinary Parish Council Meetings – Limited to 2 years

 

6.   OUR POLICIES AND PROCEDURES

Standing Orders and Financial Regulations

 

7.   LISTS AND REGISTERS

Fixed Asset Register

Risk Assessment and Risk Inspection Records for all Council Assets and Activities

Record of Planning Applications Received and subsequent Decisions Made

 

8.   THE SERVICES WE OFFER

All Members of the Public are welcome to attend all Parish Council meetings

Contact Details for Councillors and The Clerk are readily available

Members of the Public are welcome to contact the Clerk or Councillors at any time

to discuss anything related to the business of the Parish Council.  Anything raised with a Councillor or the Clerk during the month will be included for discussion at the next meeting.  Members of the Public should note that a Councillor is unable to make a decision outside of a Parish Council meeting

Minutes are available from the Clerk Copies

The Annual Return is published on the Notice board

Hothfield Parish Council provide a Website

 

9.   METHOD OF PUBLICATION

Notice board                                             

Contact Details                                                                   

Agendas                              

Budget Figures

Annual Accounts

Annual Return

 

Website                                                                   Hothfield Newsletter

Contact Details                                                      Notification of Publication Scheme in

Agendas                                                                   February 2009 edition and other items

Minutes                                                                    as appropriate throughout the year

Standing Orders

Financial Regulations

Annual Accounts

Budget Figures

Annual Return

 

All information covered by this scheme is held by:-

The Parish Clerk, Mrs J Batt – Telephone 01233 733994 and Members of the Public should contact her to make arrangements to obtain or view the information held.

All information is held in paper format only and in English. 

Obligations under disability and discrimination legislation and any other legislation to provide information in other forms and formats will be adhered to when providing information in accordance with this scheme.

 

10.   CHARGES WHICH MAY BE MADE FOR PUBLICATION UNDER THIS SCHEME

Charges may be made for actual disbursements incurred such as:

  • Photocopying –   5p per copy - black and white

                                       10p per copy - colour

  • Postage and Packing
  • Costs directly incurred as a result of viewing information

If a charge is made confirmation of the payment due will be given before the information is provided.  Payment may be requested prior to the provision of the information.

 

11.   Information held by a public authority that is not published under this scheme can be

Requested in writing, when its provision will be considered in accordance with the provisions of the Freedom of Information Act



[December 2008]

   

 

 

   
   
 

Last Update  16.12.2008
2008 Hothfield Parish Council