Hothfield Parish Council

...in the rustic heart of Kent


APRIL 2008 PARISH COUNCIL MEETING MINUTES

Minutes of the Ordinary Parish Council Meeting

held at The Village Hall, Hothfield,

on Monday 14 April 2008

 

[ Draft Minutes - to be approved at next meeting ]

PRESENT: Mr P Patten, (Chair), Mrs P Warren, Mr J Collins, Mr P Howard, Mr L Krause, Mr A Rawlins,
PC Miller and Mr C Stanley (Webmaster)

PARISH CLERK: Mrs J Batt

BOROUGH COUNCILLOR: Mr N Wallace

MEMBERS OF THE PUBLIC: There were no Members of the Public present

1. APOLOGIES FOR ABSENCE
Apologies for Absence were received from Mrs Whittington (prior engagement) and
Mr Hughes (work commitment). Councillors unanimously agreed to approve the absences.

2. DECLARATIONS OF INTEREST
There were no Declarations of Interest

i) Updating of Declarations of Interest for the Code of Conduct
The Clerk reminded Councillors that they should update their Declarations of Interest
with the Monitoring Officer if necessary.

3. PUBLIC INTERVAL
There were no Members of the Public present.

4. ACCEPTANCE OF MINUTES OF LAST MEETING
The meeting was held at The Children’s Centre.
The proposed Grazing Licence was for Hothfield Heathland Nature Reserve.
Minutes 65 were accepted and it was unanimously agreed that Mr Patten should sign them.
Proposed Mr Collins Seconded Mr Rawlins

5. MATTERS ARISING
There were no Matters Arising.

6. GENERAL COUNCIL BUSINESS
Crime and Disorder
PC Miller updated Councillors on various issues within Hothfield:-
Mr Nash has obtained an injunction for the Old Kings Head and is going to instruct an
contractor to erect a fence around the car park. He is putting up a notice informing the public
that anything on the area will be removed and disposed of. Mr Wallace warned that there
may be an entrance to the area from the rear of the property.

The golf buggy is still in police custody.

PC Miller has given a People’s Lottery Application Pack to Mrs Whittington for her to fill
in on behalf of the Parish. This is in relation to a competition for £50,000 to be used as
the winner wishes. Having spoken to some of the youngsters, it would appear that they
would like a BMX Stunt Area.

Ms Marshall from the Kent Messenger Group is coming to Hothfield on 15 April to do a
report on Hothfield. PC Miller has arranged for her to meet various people from the village.
He invited anyone to attend who would like to speak to her.

It is hoped that the initiative with members of Charlton Athletic Football Club can be revived.

Village Appraisal
A draft copy of the questionnaire will be sent to Councillors for their comments.

It would appear that this will not, after all, work in tandem with the Housing Survey being undertaken by ABC.

Bus Shelter
Nothing to report.

Representative from KALC
Deferred until we have a full Council.

Report from Police Forum
Mrs Warren reported that the members of the Police Forum were very pleased to welcome
a representative from Hothfield.

The main item for discussion was the PACT Meetings that are being held in Parishes.

7. CORRESPONDENCE AND FINANCE
Correspondence
Agenda for KALC Meeting to be held 02.04.08
Town and Parish Standard
AwCRK re Village of the Year
Clerk and Councils Direct
Audit Commission
Clean Kent
Kent Highway Services
RSS Playground Inspection and Maintenance
KCC Kent Annual Public Health Report – Management Summary
Audit Commission – Appointment of External Auditor
Allianz Cornhill – Premium Renewal
AwCRK

Pilgrims Hospice
Allianz Cornhill – Premium Renewal
Kent Police – KeyLink
KCC re Community Warden for Charing and Hothfield
KCC re Proposed changes to the Planning Application Process
KCC – Post Winter Pothole Repair
ABC Housing News
ABC re New Consultation Portal
ABC re Allotments within Hothfield
SEERA – the region’s housing needs
Access to Hospitals
Allianz Cornhill
KAPC Parish News etc
ABC – Draft Homelessness Strategy

Mr Krause is to deal with the letter on Allotments within Hothfield.

Accounts to be paid 

PAYEE DETAILS £  NET £  VAT £  GROSS
CASE Printing Newsletter 89.40   89.40
KALC Subscription 208.53 36.49 245.02
Hothfield History Society Contribution towards the cost of
reprinting Hothfield in the 20th Century
55.00   55.00
R A Boorman Dropped Kerb 560.00   560.00

Proposed: Mrs Warren          Seconded Mr Collins


Resolution: Councillors unanimously agreed to pay the above accounts.

Bank Balance
The year end balance stood at £6250.10 in the Reserve Account, £100 in the Current Account and £10,000.00 in the Bond. Of this £5728.54 is earmarked as follows:-

Village Appraisal - 1360.51
Road Sweeping - 1057.09
ESA - 1515.00
Newsletter - 645.94
Bus Shelter - 1150.00

Leaving us with a working balance at 31 March of £521.56

The NatWest Corporate Charities Bond matures on 1 May and has earned £117.62 gross interest.

 
Resolution:
It was unanimously resolved to re-invest this money for another 3 months.

Bank Mandate
The following Councillors can sign cheques on behalf of the Parish Council:-
Mrs S Whittington
Mr P Patten
Mr J Collins
Mr A Rawlins
Mr P Howard
Mrs P Warren

Casual Vacancy
This item was not included on the Agenda.

Ashford Borough Council have instructed us to go ahead and co-opt a Parish Councillor
to fill the vacancy left following Mr Holloway’s resignation.

A notice has been put in the Village Hall asking for applications to be with the Clerk by
2 May so that a decision can be made on 12 May. Councillors unanimously decided however, to defer the co-option until the June meeting. The notice will be changed.

8. PLANNING

Please see attached list.

9. FREEDOM OF INFORMATION/UPDATING OF WEBSITE
Mr Stanley reported that his agreement to act as webmaster for Hothfield Parish Council
runs out at the end of June. It was agreed that he would formally write to the Clerk regarding
this matter.

Mr Stanley suggested that it would be a good idea to publish some photographs of the
inside of the Village Hall on the website. Mr Rawlins offered to take some photos and send
them to him.

The Casual Vacancy will be publicised on the site.

10. RISK ASSESSMENT/RISK INSPECTION
Nothing to report.

11. VILLAGE RESPONSIBILITIES
Repairs and Maintenance
Mr Howard will arrange for some replacement chippings to be taken to the Play Area.

Items to be reported the the County Lengthsmen
Subsidence on the corner of Bethersden Road and Bears Lane.
The dropped drain along Bethersden Road
Potholes along Bethersden Road
The large pot hole opposite the contractor’s entrance to Goldwyn School

12. ANY OTHER BUSINESS
The Village Hall AGM is to be held on 21 April in the Village Hall at 7.00 pm.

Mr Wallace reported that he hopes that the rubbish from the end of Beech Drive will
be removed shortly.

The rubbish in the woods still needs clearing, the Housing Department suggested that the
Probation Service might be willing to undertake this.

Our new Rural Warden, Clare Titchner, will be starting work in Hothfield at the end of April.

There being no further business the meeting closed at 8.20 pm.

 

Signed …………………………………………………………. Dated …….............................
Mrs S Whittington, Chairman



HOTHFIELD PARISH COUNCIL

PLANNING APPLICATION RECORD

11 MARCH 2008 – 14 APRIL 2008


Planning Applications Received

Full Planning Permission requested – Delegated to Officers unless otherwise stated:-

  

08/00463/AS    

Listed

Building

Consent

J Coles, Home Farm, Waterfall Road, Hothfield, Ashford, Kent TN26 1DR

Replace roofing felt underlay with onduline roof undersheeting and replace slates with new

Parish Council:  Support


08/00583/AS

Mr and Mrs Morris, The Mount, Ram Lane, Little Chart, Ashford, Kent TN25 4LT

Erection of a two storey side extension, erection of detached garage and

erection of a detached pool room including part change of use of land to

residential

Parish Council:  Support

   
 
 



Last Update  30.04.2008
 2008 Hothfield Parish Council