Hothfield Parish Council

...in the rustic heart of Kent


SEPTEMBER 2007 PARISH COUNCIL MEETING MINUTES

Minutes of the Ordinary Parish Council Meeting

held at The Village Hall, Hothfield,

on Monday 10 September 2007

PRESENT:    Mrs S Whittington (Chair), Mrs P Warren, Mr J Collins, Mr P Holloway, Mr P Howard,
Mr L Krause, Mr P Patten, and Mr A Rawlins

PARISH CLERK: Mrs J Batt

BOROUGH COUNCILLOR:

COUNTY COUNCILLOR:
Mr R King

MEMBERS OF THE PUBLIC: There were 2 Members of the Public present at the start of the meeting.

1. APOLOGIES FOR ABSENCE
Mr L Hughes arrived slightly late due to traffic problems and offered his apologies for not staying for the meeting after agenda item 3.

2. DECLARATIONS OF INTEREST
There were no Declarations of Interest

i) Updating of Declarations of Interest for the Code of Conduct
The Clerk reminded Councillors that they should update their Declarations of Interest
with the Monitoring Officer if necessary.

3. DISCUSSION WITH PAUL CARTER, LEADER OF KENT COUNTY COUNCIL ON
ISSUES OF CONCERN TO MEMBERS OF HOTHFIELD PARISH COUNCIL
Mrs Whittington welcomed Mr Paul Carter, Leader of Kent County Council and our  County Councillor, Mr Richard King, to the meeting.

There followed a 30 minute discussion on items of concern to the members of Hothfield Parish Council.

Mr Carter and Mr King were very supportive and agreed that they would meet and arrange meetings with other members of Kent County Council as necessary to try and address these issues.

Mrs Whittington thanked Mr Carter and Mr King for attending the meeting.

4. PUBLIC INTERVAL
The Members of the Public had left the meeting.

5. ACCEPTANCE OF MINUTES
Minutes 58 were accepted and it was unanimously agreed that Mrs Whittington should sign them.
Minutes 59 of the Planning Committee Meeting held on 23 July 2007 were accepted and it was unanimously agreed that Mr Howard should sign them
Proposed Mr Patten Seconded Mr Collins

6. MATTERS ARISING
Mrs Whittington has not received a reply to her letter regarding Ashford Borough Council’s Lettings Policy. She said she would contact them again.

The Clerk contacted ABC and asked for details of any land that had been put forward for sale following the article in the Kentish Express earlier in the year. She was told that the details would be released in September and Councillors asked her to chase this up.

We have been contacted by Hollie Homes regarding their Planning Application for the Old Kings Head. It appears that the officer is minded to refuse permission, based on Policy RE2. Following discussion, it was agreed that we should contact the Planning Department and ask for the application to go to the Planning Committee, as the Parish Council are very keen that permission is granted for development on this site, as the application conforms with our Wish List in which we asked for more A and B Category Housing in the Village. Mr Patten said he would contact Mr Wallace and ask him to write a letter of support and ask for it to go to the Planning Committee.

7. GENERAL COUNCIL BUSINESS
Crime and Disorder
We received an email from PC Smith in reply to our letter regarding the fact that we did not get a response to a 999 call earlier in the year and to the problems we are experiencing with quad bikes being ridden around Hothfield. The members of the Parish Council were not happy with the response and it was agreed to ask Councillor King to arrange for  Ashford Borough Council, our Rural Warden and our Village Police Officer to have an office in the school, so that they are easily accessible to members of the community.

Traffic Calming
This was discussed with Mr Carter.

Tidying of Village by Biffa
Mrs Whittington reported that she had met with Biffa and toured the village. They quoted £168.20 to litter pick School Road, Coach Drive, The Street and Park Drive.
Mr Holloway proposed that Mrs Whittington asks them to do this for a 6 month trial period to see how it improves the appearance of the Village. Seconded by Mr Krause.
Resolution
It was unanimously agreed to ask Biffa litter pick School Road, Coach Drive, The Street
and Park Drive for 6 months

Fly Tipping – Response from Clean Kent Campaign
Mrs Whittington reported that Bonnie Illingworth had told her that we are on the list.

MUGA
The MUGA should be ready for use before the end of September. It is hoped to have
an official opening by a sports team or personality. It does not have to be officially opened prior to villagers starting to use it. The administration arrangements still have to be finalised.

Village Appraisal
Nothing to report.

Pluckley Waste Site
Concern was expressed that this will affect Hothfield, due to the volume of traffic it will generate through the village. Mrs Whittington reported that she had put in a complaint against the site on behalf of Hothfield Parish Council. An inspection scheduled for October has been postponed. Pluckley Parish Council is objecting to the site being opened in their parish.

Resolution
The members of Hothfield Parish Council unanimously agreed to formally offer their support to Pluckley Parish Council in their attempt to stop the Waste Site being sited in their Parish.

8. CORRESPONDENCE AND FINANCE
Correspondence

ABC Housing News
ABC Report of the Standards Committee
Kent Wildlife Trust
KCC Invitation for Chairman to meet Councillor Ferrin
PC Smith re 999 Calls and Quad Bikes
KPA Policing Kent
Explore Kent
KCC Annual Plan
KCC re Mobile Library
ABC Cultural Strategy
KAPC Parish News etc
ABC Report of the Chairman of the Parish Forum
Minutes of the meeting of the North Weald Parish Forum held on 13 June 2007
IOG Saltex
Southern Water
KAPC Parish News etc
Environment Agency
Hollie Homes Ltd – Peter H
Stagecoach Timetable
Minutes of the Standards Committee held 12 July 2007
Kent Wildlife Trust
KCC – Heritage Conservation Team
Jacobs re Bus Services
South East Plan – Examination in Public November 2006-March 2007 Report of the Panel
Clerk and Councils Direct
KAPC Minutes of Meeting held 01.08.07
Record RSS Ltd
Hollie Homes
KAPC Agenda for 26.09.07
KCC re A Conversation with Keith Ferrin

The questionnaire from Jacobs re Bus Services was passed to Mr Holloway to deal with.
He will take it to the Youth Forum.

The Chairman asked Mr Warren to write a response, on behalf of the Parish Council, to the Environment Agency regarding the South East River Basin.

No one on the Council wishes to attend the Conversation with Keith Ferrin.

Mrs Whittington received a letter from the KWT regarding Hothfield Nature Reserve matters. They want to develop the triangle on which the toilets are currently situated into a heath and graze animals on it. They are also considering either closing Cade Road or installing cattle grids. This would overcome the social problems in this area. It was suggested that Mrs Whittington should invite John McAllister to the next Parish Council meeting.

Mr Krause pointed out that a Local Wildlife Trust has been approved in Hothfield, Pluckley and Little Chart by the Kent Wildlife Trust.

Mr Patten reported that the Kent Wildlife Trust have asked the Parish Council to take on responsibility for setting up a formal agreement with those members of the community who wish to graze their horses in the Parish. It was felt that although we agree in principle, it was too onerous a task for the Parish Council to take on. We will discuss it with  Mr McAllister if he is able to attend the next meeting.

We received an email from Mr Chaney which was circulated to all councillors prior to the meeting, regarding the problems being experienced in the vicinity of the toilets. The Chairman will respond on behalf of the Parish Council.

Mrs Fields is no longer able to produce the Hothfield Newsletter.
Mr Twydell submitted a letter to the Chairman laying out a proposal for the newsletter and it was unanimously agreed that Mrs Whittington should contact him regarding this.

Mr Patten proposed, seconded by Mr Holloway that a letter of thanks to Mrs Fields on behalf of the Parish Council.

Accounts to be paid 

PAYEE DETAILS
£  NET
£  VAT
£  GROSS
Playsafety Ltd Annual Play Area Site Inspection
75.00
13.13
88.13
Audit Commission Annual Audit 2007
120.00
21.00
141.00
Mrs J Batt Salary and Expenses
522.03
3.92
525.95

 
Resolution: Councillors unanimously agreed to pay the above accounts.

Bank Balance
The account balance stands at £11050.97. £1452 of this is earmarked for the Village Appraisal.

Bank Mandate
Nothing to report.

9. PLANNING
Please see attached list.
i.   Alteration to Terms of Reference
It was agreed to alter the Terms of Reference to include all Councillors, with the exception of Mr Rawlins as members of the Planning Committee

10. FREEDOM OF INFORMATION/UPDATING OF WEBSITE
Mr Rawlins said he would speak to Mr Stanley if and when the Newsletter changes.

11. RISK ASSESSMENT/RISK INSPECTION
The Clerk received the Play Area Safety Inspection Report during the recess and passed it to Mr Hughes for action as required. She spoke to Mr Hughes and pointed out that action must be taken where necessary to ensure we are fully covered for insurance purposes.

12. VILLAGE RESPONSIBILITIES
Repairs and Maintenance
Nothing to report.

Items to be reported to the County Lengthsmen
Mrs Whittington to report items as necessary.

13. ANY OTHER BUSINESS

There being no further business the meeting closed at 9.20 pm.




Signed …………………………………………………………. Dated …….............................
Mrs S Whittington, Chairman


HOTHFIELD PARISH COUNCIL

PLANNING APPLICATION RECORD

10 JULY 2007 – 10 SEPTEMBER 2007

Full Planning Permission requested – Delegated to Officers unless otherwise stated:-

DECISIONS TAKEN AT PLANNING COMMITTEE 23 JULY 2007

07/01052/AS

Hollie Homes Ltd, re The Old Kings Head, The Street, Hothfield, Ashford, Kent TN26 1ES

 
Proposed Development of four, four bedroom houses, with new private driveway
and change of use of existing building to single dwelling
Parish Council: Support

   
AS/07/TEMP/0034

KCC Children, Families & Education, Hothfield Village Primary School, School Road, Hothfield, Ashford, Kent TN26 1HA
 

Refurbishment of existing unused classrooms to create a Children’s Centre including canopy, external impact absorbent play area, additional entrance door, fencing, gate, bin store and buggy park
Parish Council: No Comment

FOR CONSIDERATION AT MEETING HELD 10.09.07
   
07/01433/AS Mr and Mrs Richardson, 7 Common Way, Hothfield, Ashford, Kent TN26 1EF
Replace existing single storey rear extension
Parish Council: Support
   
07/01562/AS Montash Properties Ltd re Barn 2, Home Farm, Water Fall Road, Hothfield,
Ashford, Kent
Proposed timber frame garage and store
Parish Council: Support
   
The following application has been refused:-
   
07/00867/AS O2 UK Ltd, re Land at Britton Farm, Maidstone Road, Hothfield, Ashford, Kent
The replacement of the existing 15m monopole supporting 3no 2G antennas and
2no 3G (18m to top of antenna) with a 20m monopole (22.7m to top of antennas)
   
The following application has been granted:-
 
07/01156/AS Mr D Roberts, 9 Tutt Hill Cottages, Westwell Lane, Hothfield, Ashford, Kent TN26 1AL
Rear Double Storey Extension and Front Porch
   
AS/07/TEMP/0034 KCC Children, Families & Education, Hothfield Village Primary School, School Road, Hothfield, Ashford, Kent TN26 1HA
Refurbishment of existing unused classrooms to create a Children’s Centre including canopy, external impact absorbent play area, additional entrance door, fencing, gate, bin store and buggy park
   
   


There being no further business the meeting closed at 9.12 pm.


Last Update  25.09.2007
 2007 Hothfield Parish Council