2007 PARISH COUNCIL MEETING MINUTES
the Ordinary Parish Council Meeting
The Village Hall, Hothfield,
12 November 2007
Minutes - to be approved at next meeting]
Mr P Patten(Chair), Mr J Collins, Mr P Holloway, Mr L Hughes, Mr
L Krause and Mr A Rawlins
PARISH CLERK: Mrs J Batt
BOROUGH COUNCILLOR: Mr N Wallace
COUNTY COUNCILLOR: Mr R King
MEMBERS OF THE PUBLIC: There were 13 Members of
the Public present
1. APOLOGIES FOR ABSENCE
Apologies for Absence have been received from Mrs S Whittington
who is on holiday and
from Mrs P Warren and Mr P Howard who both had previous commitments.
2. DECLARATIONS OF INTEREST
There were no Declarations of Interest
i) Updating of Declarations of Interest for the Code
The Clerk reminded Councillors that they should update
their Declarations of Interest
with the Monitoring Officer if necessary.
3. DISCUSSION WITH JOHN McALLISTER, KENT WILDLIFE TRUST
Mr McAllister updated those Councillors and Members of the Public
present on the work
currently being undertaken on Hothfield Common and the plans for
the future. It was agreed
that he would send a summary of the discussion and the points raised
and answers given to the Clerk to be published on the Web Site.
Mr Patten thanked Mr McAllister for attending the meeting
4. PUBLIC INTERVAL
The meeting was opened to Members of the Public for questions and
comments from 7.56 to
8.15. Most of the Members of the Public left the meeting after this
5. ACCEPTANCE OF MINUTES
Minutes 61 were accepted and it was unanimously agreed that Mr Patten
should sign them.
Proposed Mr Patten Seconded Mr Collins
6. MATTERS ARISING
There were no Matters Arising.
7. GENERAL COUNCIL BUSINESS
There has been some confusion regarding the funding of the newsletter.
contacted the Clerk and asked her to record exactly what Mr Twydell
said in his letter -
" In practice, providing at least some of the information in
the Newsletter was related to the Village Appraisal , it would be
right and proper to use some of the £1,500 grant ...
Mrs Whittington also thought Mr Twydell had spoken to AwCRK but
it does not say this in his letter.
The Clerk contacted AwCRK for clarification and was told that the
grant money can only be used in connection with the newsletter if
it is providing a route for the distribution of information for
the Parish Plan, such as having flyers or questionnaires included
Following discussion Mr Patten proposed that we use £365 of
the money received for the sale of litter bins to the Parent Support
Group to fund the Hothfield Newsletter. Mr Collins seconded this
It was unanimously agreed to use £365 from the money
received for the sale of the litter bins to fund the production
and distribution of the Hothfield Newsletter.
It was unanimously agreed that the first edition of the Newsletter
was excellent and a vote of thanks was proposed to Mr Twydell.
Crime and Disorder
PC Smith is now back on duty.
Councillor Wallace reported that he had spoken with the Housing
Security Officer at
ABC as there are concerns that the Housing Department is still not
evidence relating to unruly tenants to allow them to take action.
Other residents are still loath
to come forward and report the troublemakers.
Councillor King showed councillors present a map indicating exactly
where the gateway
features are going to be sited. The work is scheduled to be completed
The Clerk was asked to contact our Highways Liaison Officer regarding
the lights that are not
connected. Mr Hughes said he would prepare a list of the columns
that are not working.
Tidying of Village
Mrs Whittington spoke to Caroline Wood and asked her whether she
would be prepared
to undertake the job of litter picking around Hothfield for 2 hours
a week at £7 per hour.
Ms Wood agreed to do this and Councillors unanimously agreed to
With regard to cutting the verges, the Clerk pointed out that we
are not insured if the
person undertaking the work is not using Parish Council equipment.
Following discussion it was agreed that Mr Hughes would look into
the cost of an industrial
strimmer and mower.
The Parish Council unanimously agreed to pay Ms Wood £7
per hour for 2 hours
Litter Picking per week around the Parish of Hothfield. All necessary
tools and equipment will be supplied by the Parish Council
Mr Patten asked for it to be minuted that without the very active
help and support of
Mr Rivers and Mr Boorman, there would not be a MUGA.
The official opening is scheduled for tomorrow afternoon at 4.00
Now that the MUGA is up and running, Mr Patten asked that the Parish
Council take sole
responsibility for its maintenance and upkeep as it is the Parish
Council that has the
agreement with Ashford Borough Council regarding its installation
etc. Mr Krause proposed
this, seconded by Mr Rawlins
The Members of Hothfield Parish Council unanimously agreed
to take sole responsibility
for the upkeep and maintenance of the Multi Use Games Area
The Parish Councils Public Liability insurance, will cover the MUGA
up to £5000,000
subject to the terms, conditions and exclusions of the Policy. At
the present time the MUGA
is not covered for Material Damage.
A foreshortened questionnaire will be presented to the Village at
the Fun Day on 1 December.
It will then be distributed to all homes in the Village.
Land for Sale in Village
Details of land put forward for development will be made available
at the Rural Community
Workshop to be held on Tuesday 20 November. Mr Patten asked councillors
to attend if at
Mr King offered to speak to the officer who deals with bus shelters
at KCC to see if he could
either, effect a repair to our existing shelter, or provide a second
hand one to replace it.
Councillors unanimously accepted Mr King’s offer.
8. CORRESPONDENCE AND FINANCE
ABC Standards Committee – Minutes of meeting held 03.10.07
KAPC re AGM 10.11.07
Queensbury Bus shelters
Kentish Stour Countryside Project
S & C Slatter
ABC re Recreation and Open space in Ashford Borough
Kent Highway Services – Winter Maintenance
Allianz Cornhill re MUGA Insurance – PP
AwCRK re Parish Plan Grant
Kent Highways re PIPKIN
Clerk and Councils Direct
ABC Report of the Chairman of the Parish Forum
Eastern and Coastal Kent NHS PCT Strategy
KAPC Parish News
Mr King reported that Planning Permission has been approved for
the Children’s Centre and
work is expected to be completed in January 2008.
It is possible that as Goldwyn School are selling Swinford Manor
they may relocate some of
their resources to Hothfield School.
The Police, Community Warden and Church may use the elements of
the school not used by
The Children’s Centre.
of Hothfield Newsletter
|Mrs J Batt
|Mr P Patten
Resolution: Councillors unanimously
agreed to pay the above accounts.
The account balance stands at £16477.60. £1452 of this
is earmarked for the Village Appraisal.
We are trying to contact our Liaison Officer at NatWest.
See attached list.
The application for development at the Old Kings Head is due to
be discussed at the Planning Committee meeting on 21 November.
10. FREEDOM OF INFORMATION/UPDATING OF WEBSITE
Details of the discussion with John McAllister will
be posted on the website.
11. RISK ASSESSMENT/RISK INSPECTION
Cars are being driven across the field to the MUGA. Mr Patten said
he would try and obtain
some quotes for continuing the fence to stop this.
12. VILLAGE RESPONSIBILITIES
Repairs and Maintenance
We are now responsible for ensuring that no one smokes
in the bus shelter. The Clerk
gave Mr Collins a No Smoking Sign to put up.
Items to be reported to the County Lengthsmen
Street lights along Station Road
The path between Park Drive and Beech Drive
The pot holes and dropped drain along Bethersden Road between Church
The dropped drain along West Street.
13. ANY OTHER BUSINESS
There being no further business the meeting closed at 9.30 pm.
Mrs S Whittington, Chairman
HOTHFIELD PARISH COUNCIL
2007 - 12 NOVEMBER 2007
Planning Applications Received
Full Planning Permission requested – Delegated
to Officers unless otherwise stated:-
||Mr J Loggerenberg, 37 Park Drive, Hothfield, Ashford,
Kent TN26 1EG
Summer House, front fence, new access to road
Parish Council: OBJECT
There has been a noticeable increase in the number of cars
parked outside this property since the building we erected
without Planning Permission
||R Durtnell and Son Ltd and KCC Families and Children’s
Provision of a two bedroom house for occupancy by site manager
Consequential changes to vocational building and car park permitted
under planning permission AS/06/1046
Parish Council: No Comment
||NCR Ltd re Hothfield Service Station, Maidstone Road, Hothfield,
Ashford, Kent TN26 1AP
Installation of freestanding ATM cash machine with bollards
Parish Council: Support
|The following application has been
||Montash Properties Ltd re Barn 2, Home Farm, Water Fall Road,
Proposed timber frame garage and store
||Cox Restoration, re Home Farm, Water Fall Road, Hothfield,
Ashford, Kent TN26 1DR
Conversion of redundant agricultural building to B1 use