Hothfield Parish Council
...in the rustic heart of Kent
2007 PARISH COUNCIL MEETING MINUTES
Minutes of the Ordinary Parish Council Meeting
held at The Village Hall, Hothfield, on Monday 11 June 2007
PRESENT: Mrs S Whittington (Chair), Mrs P Warren, Mr P Holloway, Mr P Howard, Mr L Hughes, Mr L Krause, Mr P Patten and Mr A Rawlins
PARISH CLERK: Mrs J Batt
BOROUGH COUNCILLOR: Mr N Wallace
ABC REPRESENTATIVES: Mrs S Logan and Mr I Bailey
MEMBERS OF THE PUBLIC: There were no Members of the Public present
1. APOLOGIES FOR ABSENCE
2. DECLARATIONS OF INTEREST
The Clerk reminded Councillors that they should update their Declarations of Interest
with the Monitoring Officer if necessary.
3. PUBLIC INTERVAL
There were no Members of the Public present.
Hothfield Discussion Paper – for consideration at Hothfield Parish Council on 11.6.07
At this point in the meeting Mrs Whittington welcomed Mrs Logan, Cultural and Youth Projects Leader and Mr Bailey, Deputy Head of Cultural Services, who presented a Discussion Paper on possible, future projects to be undertaken in Hothfield. The eventual aim is for all the projects undertaken to have the full support of our villagers and to be community led.
A question and answer session followed after which Mr Krause proposed, Mr Patten seconded and Councillors unanimously agreed the following:-
That the Parish Council should support the proposals put forward by Ashford Borough Council so far.
Mrs Whittington thanked Mrs Logan and Mr Bailey for their work on this document.
Mrs Logan was also thanked for all her work in helping to progress the MUGA.
4. CRIME AND DISORDER
We have been experiencing problems with motorcyclists riding unlicensed, unroadworthy
quad bikes around the village recently. The riders do not wear any form of safety clothing
Mr Holloway and Mr Hughes expressed concern that they had both telephoned the police during the course of the last week, over separate issues and had not received any response at all. One of the calls made was a 999 call.
After discussion it was agreed that the Clerk should write to the Chief Constable regarding the lack of response to telephone calls and asking for advice as to how we should deal with the motorcyclists.
5. ACCEPTANCE OF MINUTES
Proposed Mr Krause Seconded Mr Hughes
6. MATTERS ARISING
7. CORRESPONDENCE, ACCOUNTS AND OTHER COUNCIL BUSINESS
It was agreed that all correspondence should be directed to Mr Krause, who will read it and decide which items should be reported to the full council meeting. All correspondence received will continue to be listed in the minutes.
AwCRK Funding for New Parish Plans – To Mr Patten
ABC Report of the Chairman of the Parish Forum – To Mr Holloway
ABC re New Code of Conduct
ABC re Lettings Policy – Mrs Whittington to reply
Standards Board for England – Distributed to Councillors Present
Kent Police – Safer Kent Awards
Rural Housing Scheme Newsletter
Forward Plan of Key Decisions
ABC Draft Street naming and numbering policy
Rural Housing Enabler
Accounts to be paid
Resolution : Councillors unanimously agreed to pay the above accounts.
The account balance stands at £10959.81. £1452 of this is earmarked for the Village
Not shown as an agenda item but it was agreed to include it at this point.
We have been experiencing problems with the NatWest Bank regarding signing mandates.
Councillors are very dissatisfied with the service received and it was agreed that
Mr Patten should go to the bank and discuss this issue with them.
Nothing to Report
Nothing to Report.
8. ADOPTION OF STANDING ORDERS AND OF FINANCIAL REGULATIONS
The Clerk reported that she had been through these documents with the Internal Auditor
and that they were both satisfied that they reflected the workings of Hothfield Parish
Council. Councillors had all been given copies of both documents to read following their
election or re-election to the Council.
Mr Patten proposed adoption of the Standing Orders for the term of this council, to be
reviewed and adjusted as necessary on an annual basis. Seconded by Mr Krause.
9. NEW CODE OF CONDUCT
This was discussed and the Clerk was asked to write to Mr Mortimer and ask for clarification
of No 10:1, as it appears to be rather open ended.
See attached list.
Mr Patten was asked to make representation on behalf of the Parish Council regarding the proposed Beechbrook development.
11. TIDYING OF VILLAGE
i. Quote from Biffa for Tidying the Village
The Clerk was asked to arrange a site meeting with Biffa.
12. FREEDOM OF INFORMATION/WEB SITE
Mr Rawlins asked whether Councillors were happy for the picture that appeared in the
Kentish Express last week to be published on the website. All were in agreement.
Councillors were asked to check their details on the list.
It was agreed to put Councillors names and telephone numbers only on the web site.
13. RISK ASSESSMENT/RISK INSPECTIONS
The Clerk clarified that the regular checks of the play area were still taking place.
Mr Hughes confirmed that they were and he had nothing to report.
14. VILLAGE RESPONSIBILITIES
It was agreed to include this item at this point although it had not been included on the agenda.
Correspondence regarding this issue was read out.
Repairs and Maintenance
The fence behind the bus shelter is in need of repair. Mrs Warren has arranged for this to
Items to be reported the the County Lengthsmen
Verges along Bethersden Road and Bear Lane need trimming.
15. ANY OTHER BUSINESS
THE CLERK SHOULD BE NOTIFIED OF ITEMS TO BE INCLUDED ON THE JULY AGENDA BY FRIDAY 5 JULY 2007.
There being no further business the meeting closed at 9.10 pm .
Signed …………………………………………………………. Dated …….............................
Mrs S Whittington, Chairman
HOTHFIELD PARISH COUNCIL
MAY 2007 – 11 JUNE 2007
Full Planning Permission requested – Delegated to Officers unless otherwise stated :-
07/00867/AS O2 UK Ltd, re Land at Britton Farm, Maidstone Road, Hothfield, Ashford, Kent
The replacement of the existing 15m monopole supporting 3no 2G antennas and
2no 3G (18m to top of antenna) with a 20m monopole (22.7m to top of antennas)
Parish Council: No Comment
The Council is content for the development prescribed as follows to proceed :-
07/00769/AS Mr W Cole, home Farm, Park Drive, Hothfield, Ashford , Kent TN26 1DRNew general purpose farm building new access track
|Last Update 25.06.2007||
© 2007 Hothfield Parish Council
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