2007 PARISH COUNCIL MEETING MINUTES
the Ordinary Parish Council Meeting
The Village Hall, Hothfield, on Monday 9 July 2007
S Whittington (Chair), Mrs P Warren, Mr J Collins, Mr P Holloway,
Mr L Krause and Mr P Patten
PARISH CLERK: Mrs J Batt
BOROUGH COUNCILLOR: Mr N Wallace
MEMBERS OF THE PUBLIC: There was one Member of
the Public present
1. APOLOGIES FOR ABSENCE
An Apology for Absence was received from Mr P Howard who is
taking part in a charity walk, Mr L Hughes and Mr A Rawlins due
to a work commitment
2. DECLARATIONS OF INTEREST
There were no Declarations of Interest
Updating of Declarations of Interest for the Code of Conduct
The Clerk reminded Councillors that they should update
their Declarations of Interest
with the Monitoring Officer if necessary.
3. PUBLIC INTERVAL
The Member of the Public present did not have any questions
4. ACCEPTANCE OF MINUTES
Minutes 57 were accepted and it was unanimously agreed
that Mrs Whittington should sign them.
Proposed Mr Krause Seconded Mrs Warren
5. MATTERS ARISING
Mrs Whittington reported that she had replied to ABC regarding their
Lettings Policy and had asked for a review of their consultation
6. GENERAL COUNCIL BUSINESS
Crime and Disorder – Response from
Police to our letter re 999 calls and quad bikes
We are still awaiting a response to the above letter.
The Clerk was asked to write again.
It was agreed that Mrs Whittington should contact Paul
Carter’s PA and request a meeting
with him, which will be attended by a small delegation of Parish
Mrs Whittington reported that along with Mr Patten,
she met with Jennie Wickenden and
Dave Nicholls regarding highway maintenance issues within Hothfield.
Andy Corcoran refused to attend, as he said he did not have anything
positive to report to us.
Various issues were discussed and the Clerk was asked to email a
list of items needing attention to Highways as a reminder and to
thank them for the work done so far.
Arrangements for August
It was agreed not to hold a meeting in August. In the
event that something arises which needs to be dealt with urgently,
the Chairman will call an extraordinary meeting.
Planning Applications will be sent to Mr Howard who will arrange
a meeting as necessary.
Quote from Biffa for Tidying the Village
We contacted Biffa and asked for a site meeting but have not heard
anything yet. The Clerk will contact them again.
Fly Tipping - Response from Clean Kent Campaign
An Enforcement Officer from the Clean Kent Team is
in the process of trying to contact the land owner to ask for permission
to go onto the land and clear the rubbish. Mrs Whittington said
she would refer him to Mr Coles.
Mr Patten reported that the project is progressing
well. It is hoped work will start on the installation towards the
end of the month and be completed by the middle of September, although
this very much depends on the weather. Once we have a completion
date Mrs Whittington and Mr Patten will organise an opening ceremony.
In his report of the recent meeting of the Hothfield Projects Sub
Group, Mr Holloway reported that concern had been expressed that
the Appraisal was not being Village led.
It was generally felt that communication regarding the Appraisal
is a problem, as many residents were not interested in attending
a formal meeting where the process of producing an Appraisal could
be explained to them.
Mr Holloway also said he thought the questionnaire was too long
and after discussion it was agreed that Mrs Whittington should contact
the Housing Department at ABC and ask them to help to produce and
distribute a questionnaire to their tenants. They are prepared to
physically take one to each of their tenants and discuss it with
7. ADOPTION OF NEW MODEL CODE OF CONDUCT
All Councillors were circulated with correspondence
from the Standards Board for England
regarding this. Following the last meeting the Clerk wrote to Mr
Mortimer regarding paragraph 10 and he responded. The letter was
read out to Councillors present.
After discussion Councillors unanimously agreed to adopt the Model
Code of Conduct for Members, including paragraphs 7(1)b, 10(2)c
The members of Hothfield Parish Council unanimously
agreed to adopt the Model Code of Conduct for Members, including
paragraphs 7(1)b, 10(2)c and 12(2)at their meeting on 9 July 2007.
8. CORRESPONDENCE AND FINANCE
Kent Police reply to letter of 11 June
Plane and Simple Ltd
Local Councils Update
Clerks & Councils Direct
KAPC Parish News etc
ABC re The Local Development Framework – Tenterden and Rural
Areas Development Plan
ABC Agenda for Parish Forum to be held 11.07.07
ABC Notice of meeting of Standards Board
ABC re Code of Conduct Training
ABC re Code of Conduct
KAPC Minutes of Meeting held 06.06.07
KCC Kent Minerals Development Framework
Clerk and Councils Direct
NALC Cracking the Code
Ashford Green Corridor
erHa - The Bulletin
ABC – Tenterden and Rural Areas Development Plan
Ashford Borough Council wishes to set up workshops regarding the
above. It was agreed that the Clerk should write and inform them
that we would support a workshop and suggest
that they hold one in the Village Hall. The Friends of St Margaret’s
would be prepared
to provide refreshments. Mr Patten offered to attend the workshop
on behalf of the Parish Council.
An article was placed in the Kentish Express recently asking landowners
wishing to sell land for development to contact ABC. The Clerk was
asked to contact ABC and ask for details
of any land that has been put forward.
|Mr C Stanley
|Mr P Whittington
towards grass cutting
Proposed Mr Patten
Seconded Mrs Warren
Resolution: Councillors unanimously agreed to pay the
The account balance stands at £12719.96. £1452 of this
is earmarked for the Village
Appraisal. Councillors had previously been circulated with a copy
of the Working Figures
to the end of June.
Mr Patten proposed that, in light of recent problems
with NatWest, we move our
Reserve Account to the Abbey Bank. Councillors still need to go
into NatWest and sign the
Bank Mandate for the Current Account. Mr Patten will arrange this.
He will also meet with
The Clerk to arrange to open an account with Abbey and transfer
Adoption of Audited Accounts
The Clerk reported that the Annual Return had been received back
from District Audit.
Councillors unanimously agreed to adopt the Audited Accounts. A
copy of the accounts
and Annual Return has been published in the Post Office.
Please see attached list.
10. FREEDOM OF INFORMATION/UPDATING OF WEB SITE
It was unanimously agreed to publish the Summary of
Receipts and Payments on the Website.
11. RISK ASSESSMENT/RISK INSPECTION
The fence has been mended. Mr Hughes was not at the meeting to report
on the Play Area.
12. VILLAGE RESPONSIBILITIES
Repair and Maintenance
Nothing to report
Items to be reported to the County Lengthsmen
The lights along Station Road
The de-restriction sign needs repairing – Bethersden Road
Signs need cleaning
Yellow and white lines need reinstating
13. ANY OTHER BUSINESS
THE CLERK SHOULD BE NOTIFIED OF ITEMS TO BE
INCLUDED ON THE SEPTEMBER AGENDA BY FRIDAY 31 AUGUST 2007.
There being no further business the meeting closed at 9.12 pm.