PRESENT: Mrs S Whittington
(Chair), Mr J Collins, Mr P Holloway, Mr L Hughes, Mr L Krause and
Mr A Rawlins
Mr C Stanley (Webmaster)
PARISH CLERK: Mrs J Batt
BOROUGH COUNCILLOR: Mr N Wallace
COMMUNITY WARDEN: Lynn Marshall
MEMBERS OF THE PUBLIC: There were 3 Members of the Public present
1. APOLOGIES FOR ABSENCE
Apologies for Absence were received from Mr P Howard (prior commitment),
Mr P Patten (holiday) and Mr R Pitt.
2. DECLARATIONS OF INTERST
There were no Declarations of Interest
Updating of Declarations of Interest for the Code of Conduct
The Clerk reminded Councillors that they should update their Declarations
of Interest with the Monitoring Officer if necessary.
3. PUBLIC INTERVAL
It was unanimously agreed to move the Public Interval to this point
on the agenda. The meeting was opened to Members of the Public from
7.05 to 7.40 for questions and comment.
4. FREEDOM OF INFORMATION/WEB SITE
As Mr Stanley was present at the meeting, it was agreed to move
this item forward.
The Web Site has been live since early July 2006 and is maintained
and updated on a regular basis by Mr Stanley. We need to ensure
that we update the details of the Village Clubs and Societies regularly
and Mr Krause offered to do this each week as he sends the details
to the Kentish Express. Mr Stanley asked Councillors to consider
a public launch of the site.
We have a link from the
KCC Website and following on from the Public Interval a discussion
took place as to other links that could be added. This will be discussed
at a future meeting once we have ascertained exactly which links
can be added.
5. CRIME AND DISORDER
This item was also brought forward. PC Smith sent the crime figures
for December and January to the Clerk and they were read out. Although
we are still experiencing serious problems in the village, approximately
1/3 of reported crime related to the petrol station.
The names of the young
people in the village who are responsible for causing trouble are
well known but residents are still not reporting incidents or giving
names to the police and as a consequence the police are unable to
take any action.
Ashford Borough Council is rewriting its tenancy agreement and has
included clear guidelines as to the course of action that will be
taken if a tenant causes trouble, but the members of the Housing
Department also need tangible evidence before they can take any
A discussion took place and the various suggestions were put forward
to try and combat the problems and help with gathering evidence.
Councillor Wallace reported that the Housing Department at ABC is
making funds available during the coming year to help pay for improvements
in Hothfield. This money will be spent according to the needs of
Council Tenants. Lynn Marshall and Mr Wallace have meetings arranged
over the course of the next month with the CSU and the Housing Department
to discuss the problems in Hothfield and the ways in which the money
available can best be spent and they noted the ideas put forward
by the Parish Council. Mr Wallace will report back to the Parish
6. ACCEPTANCE OF MINUTES
The account balance should read £8687.40 of which £1500
is earmarked for the Village Appraisal
Minutes 51 of the Extraordinary
Planning Committee held on 20 December and Minutes 52 of the last
meeting were accepted and it was unanimously agreed that Mrs Whittington
should sign them.
51 Proposed Mr Krause Seconded Mr Collins
52 Proposed Mr Krause Seconded Mr Hughes
7. MATTERS ARISING
There were no Matters Arising that are not on the agenda.
8. TRAFFIC CALMING
Nothing to report.
9. VILLAGE APPRAISAL
Nothing to report
10. CORRESPONDENCE, ACCOUNTS AND OTHER COUNCIL BUSINESS
ABC Housing and Council Tax Benefit – Fraud Prevention and
AwCRK Invitation to attend the Community Halls Conference and Fire
Safety Briefing – PP
KCC re Local Board 05.02.07
KCC re Proposed Highway Enhancements
AwCRK Rural Community Opinion Survey 2007
The Marsh Academy
Ashford Borough Council Report of the Parish Forum
AwCRK Invitation to Join
Kent Highways – Additional Understanding Leaflets
Smarden Good Neighbour Scheme
Kent Schools Organisation Committee
KCC Councillor King re Highway Safety Improvements
KAPC Parish News etc
NALC Review of the Quality Town and Parish Council Scheme
|Mr C Stanley
|| Webmaster Services
Proposed Mr Krause Seconded Mr Collins
Resolution: Councillors unanimously agreed to pay the above accounts.
The account balance stands at £8533.40. £1500 of this
is earmarked for the Village Appraisal.
Park Leisure contacted Mr Whittington regarding the specification
for the MUGA and she asked them to contact Mr Boorman.
12. RISK ASSESSMENT
Glass has been found in the bark chippings at the play area. The
chippings will have to be removed and replaced. The Clerk advised
Councillors that the play area should be closed until this has been
done. The vandalism will be reported to the police and Mr Hughes
agreed to arrange to tape the area off as soon as possible.
No applications have been received this month.
14. VILLAGE RESPONSIBILITIES
Tidying Village/Litter Control
Mrs Whittington reported that she had walked round the village with
Mrs Marshall, Mr Holloway and Mr Fry from ABC and looked at the
condition of the roads and the litter problem. Mr Fry agreed to
arrange for various areas to be cleaned and cleared.
The fly tipping along Coach Drive is now considered a health issue.
The land is privately owned and Mr Fry said he would speak to the
relevant people to see what can be done.
Mr Hughes suggested that the Parish Council look into the possibility
of hiring a skip every few weeks to allow villagers the opportunity
to dispose of items that they would otherwise fly tip. He said he
knew of a village locally that does this and he would try to find
out how successful the scheme is.
The item will be included on next month’s agenda.
15. ANY OTHER BUSINESS
THE APRIL MEETING WILL BE HELD ON 2 APRIL AT THE VILLAGE HALL
There being no further business the meeting closed at 9.35 pm.
Mrs S Whittington, Chairman