S Whittington (Chair), Mr J Collins, Mr P Howard, Mr L Krause, Mr
P Patten, Mr R Pitt
After co-option, Mr P Holloway
Sgt Lawrence, Neighbourhood Sgt, Ashford Borough
PARISH CLERK: Mrs J Batt
MEMBERS OF THE PUBLIC: There were 2 Members of the Public present
1. APOLOGIES FOR ABSENCE
Apologies for Absence were received from Mr L Hughes and Mr A Rawlins.
2. CO-OPTION OF PARISH COUNCILLOR
Mrs Whittington reported that Mr Fletcher resigned from the Council
after the last meeting.
She proposed a vote of thanks to Mr Fletcher, in his absence, on
behalf of the Council.
Mr Patten proposed Mr Philip Holloway, seconded by Mr John Collins.
Mr Holloway joined councillors at the table and completed his Declaration
of Acceptance of
3. DECLARATIONS OF INTEREST
There were no Declarations of Interest
Updating of Declarations of Interest for the Code of Conduct
The Clerk reminded Councillors that they should update their Declarations
with the Monitoring Officer if necessary.
4. ACCEPTANCE OF MINUTES
Mr Krause sent his apologies to the Clerk for the last meeting,
but unfortunately used the wrong email address, so she did not receive
Minutes 49 were accepted and it was unanimously agreed that Mrs
Whittington should sign them.
Proposed Mr Howard Seconded Mr Pitt
5. OPEN FORUM
The meeting was opened from 7.10 to 7.35 for questions and comments
from Members of
6. CRIME AND DISORDER
Sgt Lawrence and PC Smith discussed the problems being experienced
Parish of Hothfield with Councillors.
Sgt Lawrence explained that there is now huge emphasis on Community
Policing and that the Police work as part of the Community Safety
Unit, along with the Fire Service, and all departments of ABC. They
also work closely with the Rural Wardens.
The Local Beat Officers are in the process of starting up Partners
and Communities Together.
This is an initiative whereby members of the community join together
to identify their
priorities and work with the police and other agencies to eliminate
PC Smith is hoping to start a surgery in the School in the New Year
and he will write an
article for the newsletter, updating residents on police issues.
Sgt Lawrence told Councillors that if they were unsuccessful with
any attempts to make
improvements within the village, to contact him and he will try
to help, as he has various
resources at his disposal.
The main areas of concern within the Parish at the moment are as
1. The activities of homosexuals in the toilets on the Common
It was suggested that we try and change the way this area looks.
The area needs to
be cleared of trees and vegetation and the possibility of demolishing
the toilets considered,
although it was noted that these toilets are used by drivers who
stop for a rest in the lay
by. Sgt Lawrence said he would discuss this issue with the Community
2. The Antisocial Behaviour of a number of the youths in the Village
Many of the residents of Hothfield know the identity of these youths,
but will not report
them for fear of retribution. The Police will offer support but
they can only take action if they know who the culprits are. Once
they have names of persistent offenders, they will
that the parents are aware of their children’s behaviour.
to get Acceptable Behaviour Contracts signed by those concerned.
becomes absolutely necessary they will apply for ASBO’s.
very worst cases, they may apply to have the family evicted, if
they are in rented accommodation, as they have strong links with
the housing department at ABC and with landlords.
and PC Smith stressed that all information can be given either anonymously
or in strict confidence. If it is given in confidence, PC Smith
can write a Third Party Statement.
Action to be taken:-
Mrs Whittington will write to the Kent Wildlife Trust and Mr David
Safety Officer and ask them to clear the trees and vegetation in
the area of the toilets and
consider the possibility of demolishing the building.
Local residents should report incidents to the police and ask for
a police car to visit on a
It is essential that residents have the confidence to report all
instances of Anti Social
Behaviour to PC Smith, to enable him to follow up and deal with
PC Smith: 07980 770 577
01233 896333 – Office
07980 770 558 – Mobile
Safety Unit: 01233.660747
Mrs Whittington thanked Sgt Lawrence and PC Smith for attending
7. TRAFFIC CALMING
Mrs Whittington urged councillors to be very proactive over the
next few weeks, prior to
The Joint Transportation Board setting their budget, in an attempt
to get the traffic calming measures that we have been promised.
All councillors need to lobby our County Councillor
Richard King, either by telephone or Email and ask him to push the
case for Hothfield.
Mr Holloway said he would let councillors know who else is on the
Board so that they can contact them as well if they so wish. Mr
Krause is to put a paragraph
in the Roundabout section of the Kentish Express informing residents
of the situation.
8. MATTERS ARISING
There were no Matters Arising.
9. VILLAGE APPRAISAL
Mr Patten reported that the Village Appraisal is progressing with
2 more meetings and
Focus Group meetings arranged between now and Christmas. Ashford
has promised further funding if required.
Mr Patten needed to leave the meeting at this point but before he
left he informed
Councillors that the Planning Application for the MUGA has been
We have been promised £15,000 from the Youth Capital Fund,
£10,000 from the Community
Grant Fund and £10,000 from the Kent Community Safety Partnership.
Village Hall Accounts
These were also discussed prior to Mr Patten’s departure.
The Village Hall is running at a loss. Members of the Committee
are working hard to
organise events that generate income, although they are not receiving
any help with
the organisation from parishioners.
In future the Parish Council are happy to receive the accounts in
the previous format.
10. CORRESPONDENCE, ACCOUNTS AND OTHER COUNCIL BUSINESS
KCC Promoting Kentcarshare Scheme
ABC What Matters Youth Strategy and Implementation Plan
KCC Minutes of Meeting held 04.10.06
KCC Towards 2010
Local Council Review
ABC Towards a Play Strategy for the borough of Ashford
KAPC Parish News etc
ABC Report on the Parish Forum held 27.09.06
ABC Supplier Records
ABC Copy of Planning Application for MUGA
Clerks and Councils Direct
ABC Supplier Records
S & C Slatter Play Equipment
ABC Housing Dept – Private Sector Housing
ABC LDFNotice of Publication of Core Strategy – Submitted
Record Product Range
Mr Krause reported that he had read through the documents on waste
He noted that landfill sites should not be surrounded by schools,
houses or rural roads.
The tourism document prepared by ABC did not mention Hothfield Common.
The documents were added to the Round Robin.
to be paid
||3 Year Subscription
|Mrs J Batt
||Salary and Expenses
|Mr P Patten
||Photocopying V H Accounts
Accounts proposed by Mr Pitt Seconded by Mr Collins
Resolution: Councillors unanimously agreed to pay the above accounts.
The account balance stands at £7490.48 actual.
The Village Appraisal Account stands at £1500 and this amount
shows in the
Reserve Account balance.
Freedom of Information Act/Web Site
Mr Stanley, the Webmaster, will be invited to attend the February
This was circulated and details from it will be added to the website.
After a very lively discussion, it was agreed to set the precept
for next year at £9000.
The budget is attached and available to anyone who wishes to see
11. RISK ASSESSMENT
Parish Council Monitoring of the Play Area
Following on from Mr Fletcher’s resignation, it was agreed
to ask Mr Hughes to monitor
the play equipment, as he walks his dog in the area.
Tenders for repairs to Play Equipment
Only one reply was received to our invitations to tender, and this
company declined our offer
as the equipment was not manufactured by them.
It was suggested that we might be able to obtain grant funding to
replace the equipment
and Mr Pitt agreed to look into the cost and report back.
Mr Howard offered to visit the play area and check that all the
items shown as being
in need of repair have either been dealt with or are in hand.
See attached list.
Formation of Planning Committee
Mr Boorman has agreed to join the Planning Committee as a Non Voting
Mr Krause offered to stand as the second ex officio member.
The Terms of Reference will be signed at the next meeting.
13. VILLAGE RESPONSIBILITIES
Tidying Village/Litter Control
Michelle Gooding, from Community Payback has been very helpful.
She is working in
partnership with Chris Fry from ABC.
14. ANY OTHER BUSINESS
There being no further business the meeting closed at 9.30 pm.
Mrs S Whittington, Chairman
HOTHFIELD PARISH COUNCIL
PLANNING APPLICATION RECORD
10 OCTOBER 2006 – 13 NOVEMBER 2006
Planning Applications Received
Full Planning Permission requested – Delegated to Officers
unless otherwise stated:-
|| Mr and Mrs Leggatt, 6 West Street, Hothfield,
Ashford, Kent TN26 1ET
Proposed minor alterations to existing single storey extension
to the rear of
property with insertion of roof light to match existing
Parish Council: Support
The following applications have been granted:-
|| Hothfield Manor Ltd, re Hothfield Manor, Bethersden Road,
Ashford, Kent TN26 1EL
Extension of existing manor house to provide additional 20 bedrooms
together with treatment and therapy facilities to be provided
storeys and single storey construction
||Mr and Mrs Jeffeys, High Ridge, Pluckley Road, Hothfield,
Ashford, Kent TN26 1ER
Rear Extension – To renew Planning Consent 02/00042/AS