P Patten (Chair), Mrs S Whittington, Mr J Collins, Mr R Fletcher,
Mr R Pitt
and Mr A Rawlins
PARISH CLERK Mrs J Batt
MEMBERS OF THE PUBLIC: There were no Members of the Public present
1. APOLOGIES FOR ABSENCE
An Apology for Absence was received from Mr P Howard due to work
2. DECLARATIONS OF INTEREST
Mrs Whittington and Mr Patten declared an interest in matters associated
with Hothfield School as they are both on the Governing Body.
i) Updating of Declarations of Interest for the Code of Conduct
The Clerk reminded Councillors that they should update their Declarations
of Interest with the Monitoring Officer if necessary.
3. CRIME AND DISORDER (Incorporating Report by Rural Warden
Mr Patten urged villagers to report the names of people causing
trouble and damage in the village to our Rural Warden, Lynn Marshall
or P C Philip Smith. To be effective they must have the active support
of the law abiding section of the Community
4. ACCEPTANCE OF MINUTES
Minutes 43 were accepted and it was unanimously agreed that Mr Patten
should sign them.
Proposed Mr Collins Seconded Mr Fletcher
5. MATTERS ARISING
There were no Matters Arising.
6. CORRESPONDENCE, ACCOUNTS AND OTHER COUNCIL BUSINESS
KCC Highway Services
The Playing Field
KCC Notice of Intention to Adopt the Kent and Medway Structure Plan
Received this month
HMCE £702.60 VAT Repayment
Accounts to be paid
||Save Our School Banner
| Mrs Fields
||Contribution towards Newsletter
|Mrs J Batt
||Salary and Expenses
|St Margaret’s PCC
||Contribution towards Grass Cutting
It was verbally agreed during the month by Councillors Collins,
Fletcher and Rawlins
to donate £105 to the Hothfield School Action Group for the
purchase of a banner.
The PCC have requested an increase in the amount paid to them by
the Parish Council
for grass cutting from £450 to £500. After discussion
Mr Fletcher proposed the increase
Seconded by Mr Rawlins
As Mr Patten had left the cheque book at home, it was agreed that
the cheques could be
written and signed later in the week.
Accounts proposed by Mr Fletcher Seconded by Mr Collins
Resolution: Councillors unanimously agreed to pay the above accounts.
The account balance stands at £9537.19
Bank of Ireland
Nothing to report.
Nothing to report.
Freedom of Information Act/Web Site
The construction of the Web Site is well under way. It has been
agreed that all items for
inclusion should be sent to the Clerk who will send them on the
Mr Stanley. If any of the
items are in any way contentious, Councillors will be consulted
prior to their publication on
the Web Site.
The Web Site address is www.hothfield.org.uk.
Mr Rawlins asked Councillors to look at the site and suggest any
other items for inclusion.
Mr Patten thanked Mr Rawlins and Mr Pitt for working with Mr Stanley
to produce the
We are waiting for a replacement CD.
See attached list.
Mrs Whittington was asked to respond to the application regarding
Goldwyn Community Schools.
8. VILLAGE APPRAISAL
Nothing to report.
9. VILLAGE RESPONSIBILITIES
A group of people in Hothfield have set up a Save Our School Action
Group to fight the
closure of Hothfield Primary School.
The School is a small but integral part of the Village. It is not
as well supported by families
from the Village as it might be with only 18 of the 35 children
who attend living in Hothfield.
We have received a letter from the Action Group requesting a donation
of £500 from the
Parish Council towards the Action Group’s expenses, which
are expected to be between
£1000 and £2000.
The Parish Council does not have a specific power under which they
could authorise such a
Payment and although payment could be made using the Local Government
Section 137, after discussion Councillors agreed that it would not
be prudent to do so.
The Parish Council has already agreed to give the Action Group £105
to pay for the cost of
The Save Our School Banner, from Section 137.
Councillors fully support the activities of the HAGSOS Campaign.
This item was inadvertently missed from the agenda, but Councillors
agreed that it was
necessary to include it at this point.
Mr Patten reported that he had received a letter from Mr Twydell
requesting payment for the
Parish Council stand and suggesting that the Parish Council also
organise stands publicising
the MUGA, details on Parish Council Membership and information on
Borough Council and Kent County Council.
After discussion Councillors agreed not to proceed with any such
display boards. It was
generally felt that they would be considered rather boring and would
not generate much
interest at the Fair.
With regard to the payment of the booking fee for the Parish Council
felt that as the Council has already donated £500 towards
the running costs of the Fair,
they would donate the fee for the stall and any proceeds from the
day to the Save Our
Mr Patten said he would reply to Mr Twydell regarding the School
and the Fair.
Play Area/ROSPA Report
Nothing to report.
Mr Patten has an appointment with Mark Carty later this week to
discuss the Planning
Application. He will report back at the next meeting.
Mr Patten has still not made contact with Mrs Medlock from the Kent
regarding the possibility of people with a Community Service Order
coming to tidy up the
The Clerk was asked to contact KCC Highways to ask them to cut the
verge at the bottom
of the triangle by the bus shelter.
The payment to the Hospice will be made next month.
Speed Indication Devices
The trial period is underway and it was agreed to continue until
The overall feeling at the moment is that the Parish Council will
not join with Pluckley
and Egerton to purchase a machine.
Mr Patten reported that he is very concerned that we are almost
at the point where we are
going to have to close the Village Hall and ask ABC whether they
would consider taking
back the lease. He said that if Councillors approve, he would write
an article for the
newsletter, explaining that the hall is not being used as it should
be due to the behaviour of
some of the local youths. The income to the hall last month amounted
to just £60 and
expenditure was £1800. If things do not improve drastically,
financially, the Committee will
only be able to keep the hall running for about a year. Various
members of the Committee
have, or have expressed an intention to resign.
Mr Patten asked Mr Pitt to scrutinize the lease and see if we have
a “get out” clause.
10. ANY OTHER BUSINESS
Mr Patten handed a letter to the Clerk informing Councillors of
his resignation from his
position of chairman with immediate effect.
There being no further business the meeting closed at 9.20 pm.
HOTHFIELD PARISH COUNCIL
PLANNING APPLICATION RECORD
9 MAY– 12 JUNE 2006
Planning Applications Received
AS/06/TEMP/0031 R Durtnell & Sons, re Goldwyn Community Special
Great Chart, Ashford, Kent TN23 3BT
Provision of new buildings for school and other facilities with
demolition of existing school buildings and new fencing and gates
separating school site from Swinford Manor
Parish Council: Mrs Whittington was asked to write a letter of objection
The following applications have been granted:-
06/00485/AS Mr and Mrs Warren, Park Cottage, Polla House, Church
Lane, Hothfield, Ashford, Kent TN26 1EL
Replacement garage ( revised scheme)
06/00652/AS Mr W Dunnet, Pine Trees, Chapel Road, Hothfield TN25
Demolition of single storey rear buildings and erection of two storey
rear extensions (resubmission)