PRESENT: Mrs M Highwood, (Chair), Mr J Collins, Mr R Fletcher and
Mr P Howard.
PARISH CLERK Mrs J Batt
MEMBERS OF THE PUBLIC: There were no Members of the Public present
1. APOLOGIES FOR ABSENCE
An Apology for Absence was received from Mr P Patten who is on holiday,
Mr R Pitt and Mrs S Whittington who are also on holiday
2. CO-OPTION OF COUNCILLOR TO FILL CASUAL VACANCY
We have not received any applications from parishioners interested
in becoming a councillor. Any Councillor who has any ideas as to
who might fill the vacancy was asked to speak to Mr Patten
3. DECLARATIONS OF INTEREST
There were no Declarations of Interest.
i. Updating of Declarations of Interest for the Code of Conduct
The Clerk reminded Councillors that they should update their Declarations
of Interest with the Monitoring Officer if necessary.
5. CRIME AND DISORDER (Incorporating Report by Rural Warden)
Nothing to report.
6. ACCEPTANCE OF MINUTES
Minutes 39 were accepted and it was unanimously agreed that Mrs
Highwood should sign them.
Proposed Mr Fletcher Seconded Mr Howard
7. MATTERS ARISING
Mr Fletcher asked to Clerk to fully explain ongoing issues in each
set of minutes in future, rather than just give an update.
8. CORRESPONDENCE, ACCOUNTS AND OTHER COUNCIL BUSINESS
ABC Progress Report on the Local Development Framework
KCC re Waste Exhibition Unit
Early Years and Childcare News
ABC Agenda for Standards Committee
ABC Report of the Chairman of the Parish Forum
Working with Young People
ABC re Review of Lettings Policy
KCC Preserving our water supplies for future generations
KAPC Parish News etc
Mid Kent Water article for Parish Newsletter/Posters
Accounts to be paid
month Mr Patten obtained verbal agreement from Cllrs Highwood, Collins,
Fletcher and Rawlins to pay £100 to Entrust as a subscription
to allow us to proceed with a grant application for financial assistance
with the proposed multisports area.
Also, during the past month, Mr Patten obtained verbal agreement
from Cllrs Highwood, Rawlins and Howard to pay Black Forge Art Ltd
£752.00 for the Village Sign.
Mr Rivers asked whether it would be possible for the Council to
allocate £160 rather than £100 for the reprinting of
A Hothfield History as he has been asked for more copies than he
expected. Councillors unanimously agreed to his request.
There were no accounts for Payment tonight.
The above accounts were formally, unanimously, accepted.
The account stands at £9255.57.
This has been completed by Mr Patten and Mr Fletcher. No items were
identified for action
that are not already being dealt with. The bus stop at the triangle
Freedom of Information Act/Web Site
The Clerk reported that she had received another call from Mr Stanley
who is keen to set a web site up for Hothfield. Councillors have
agreed to review this once the Village Appraisal process is up and
The Committee ask that this is referred to as The Village Fair in
future. It is to be held on 24 June and the Committee are keen to
hold it on the field by the school. Mr Tywdell is to consult the
Headmaster. A draft Risk Assessment has been produced which Mrs
Highwood kept to pass on to Mr Patten on his return.
The members of the Parish Council present at tonight’s meeting
expressed considerable concern at the proposed school field venue
on the grounds of a lack of parking, electricity supply and toilet
facilities. There is also an issue with the large number of mole
hills on the field as these will need to be dealt with prior to
the fair being held.
Mr Twydell said he had not received any answers to his letters to
Mr Patten in the past. The Clerk was asked to e-mail all correspondence
to Mrs Highwood, who would then forward correspondence to Mr Twydell..
Mrs Highwood reported that the disc had crashed the hard drive on
her computer. Mr Patten has the disc at the moment and she thought
that it should be returned to LaMis.
See attached list.
Mr Patten has submitted an application for a TPO to be placed on
an area of trees in The Park.
10. VILLAGE RESPONSIBILITIES
During the month Mr Patten obtained verbal agreement from Cllrs
Highwood, Fletcher and Rawlins to order replacement bark chippings
at a cost of £1867.28. Most of the chippings have been laid
and the rest are in Mr Howard’s barn and will be used to top
up when needed. Councillors thanked Mr Howard for storing them.
A quote has been received from Bounty for dealing with the moles
on the area of grass between the school and the play area. In the
first instance Bounty will need to visit twice at a cost of £450.
After that they will need to visit once a year at a cost of £180.
It was agreed to defer a decision until the next meeting. Councillors
are unsure as to who owns this area of land.
Hothfield Common Football Pitch
Further discussion was deferred until next month.
Mr Patten left a note to say that he has still not made contact
with Mrs Medlock from the Kent Probation service regarding the possibility
of people with a Community Service Order coming to tidy up the village.
Mr Twydell has agreed to undertake this. Councillors expressed their
thanks to Mr Twydell and offered him their support. The Clerk was
asked to contact Cornhill Insurance to ensure that villagers on
the Committee would be covered for insurance under the Parish Council’s
In order for Mr Twydell to apply for a grant he needed confirmation
that the Parish Council would be prepared to make a donation towards
the cost of the production of the Plan. After discussion, Mr Howard
proposed that the Parish Council should donate £500.
Seconded by Mr Collins. Unanimous.
The sign has been made and is presently with Data Tooling who are
making the post for it.
Nothing to report.
Speed Indication Devices
PC Sharp is to attend next month’s meeting to discuss this
with Councillors. The Clerk is awaiting further information regarding
the possibility of us joining with Pluckley and Egerton to purchase
11. ANY OTHER BUSINESS
The Clerk was asked to send an abridged report of future parish
council meetings to Mrs Fields for inclusion in the Newsletter.
Concern was expressed at the mud and cuttings being left on the
road as a result of the Silver Birch trees being cut down along
The Clerk was asked to report the large pot holes along Cade Road
to the County Lengthsmen.
There being no further business the meeting closed at 8.42 pm.
Mr P Patten, Chairman
HOTHFIELD PARISH COUNCIL
PLANNING APPLICATION RECORD
9 JANUARY 2006 – 13 FEBRUARY 2006
Planning Applications Received
06/00186/AS Mr W Dunnet, Pine Trees, Chapel Road, Hothfield TN25
Demolition of single storey rear buildings and erection of two storey
Planning Permission has been granted on the following:-
5/01871/AS Mr H Hilden, 10 School Road, Hothfield, Ashford, Kent
Creation of a dropped kerb
granted in the name of Mrs Horne.