Hothfield Parish Council

In the rustic heart of Kent


2006 ANNUAL PARISH COUNCIL MEETING MINUTES

Minutes of the Annual Parish Council Meeting

held at The School, Hothfield, on Monday 8 May 2006 at 7.00 pm

 

PRESENT: Mr P Patten (Chair), Mrs S Whittington, Mrs M Highwood,
Mr J Collins, Mr R Fletcher, Mr P Howard, Mr R Pitt and
Mr A Rawlins

PARISH CLERK Mrs J Batt

BOROUGH COUNCILLOR:

MEMBERS OF THE PUBLIC: There were no Members of the Public present

1. ELECTION OF CHAIRMAN
Mr Patten asked for nominations for Chairman.
Mrs Highwood proposed Mr Patten, Seconded by Mr Collins Unanimous
There were no other nominations. Mr Patten agreed to accept the post, but informed
councillors that he would like to stand down in a few months time. Mr Patten signed
his Declaration of Acceptance of Office.

2. APOLOGIES FOR ABSENCE
There were no apologies for absence.

3. ELECTION OF VICE CHAIRMAN
Mr Patten proposed Mrs Whittington, seconded by Mr Pitt.
There were no other nominations. Mrs Whittington agreed to accept the post.

4. ELECTION OF OFFICERS TO COMMITTEES
Mr Collins represents the Parish Council on the Village Hall Committee.
Mr Oliver represents the Parish Council regarding Hothfield Common.
Mrs Guy continues to represent the Parish Council on the Thanet Charities Committee.
Mrs Whittington is the Parish Councils representative on the Hothfield Educational

5. DECLARATIONS OF INTEREST
There were no Declarations for Interest

i  Updating of Declarations of Interest for the Code of Conduct
The Clerk reminded Councillors that they should update their Declarations of Interest
with the Monitoring Officer if necessary.

6. ACCEPTANCE OF MINUTES
Minutes 42 were accepted and it was unanimously agreed that Mr Patten should sign them.
Proposed Mrs Whittington Seconded Mr Rawlins

7. CRIME AND DISORDER (Incorporating Report by Rural Warden
Nothing to report.

8. MATTERS ARISING
Mr Rawlins and Mr Pitt are to meet with Mr Stanley regarding the Web Site.

The glass around the telephone box has been cleared up.

LaMis are sending another CD.

Mr Patten handed out a copy of the letter he sent to ABC regarding the MUGA. It could
cost the Parish Council in the region of £2000 for Legal and Planning Fees. It was suggested
that we approach Richard King and ask for a grant from his Member Community Grant Fund.

A training session for Speed Watch is to be held at 6pm tomorrow.

Mr Patten reported that he had looked at the insurance documentation and is happy that all is in order.

9. CORRESPONDENCE, ACCOUNTS AND OTHER COUNCIL BUSINESS
Correspondence
Glasdon
Drought Update
Silver Felix
Defra
Kent Parish Councils News
Copy of letter to Mr Van-Loggerenberg
Bethersden Parish Council
Clive Stanley Associates
Weald Neighbourhood Watch
ABC Minutes of Standard Committee Meeting held 12 April 2006
ABC re LDF
KAPC Minutes of meeting held 05.04.06
Local Council Review
Kent Wildlife Trust
Clerk and Councils Direct
Office of the Deputy Prime Minister – Local Authority Byelaws in England: A discussion
Paper

Accounts to be paid

PAYEE NET VAT GROSS  
Mr R Fletcher £7.40 £1.57 £8.97 Bags for Litter Pickers
         
ABC £520.00 £91.00 £611.0 Cleaning Bus Shelter 2005/2006
         
Village Fair Cttee £500.00   £500.00 Donation from Parish Council
         
Allianz Cornhill £337.78   £337.78 Renewal of Insurance Premium


Proposed Mr Rawlins Seconded Mr Pitt

Resolution: Councillors unanimously agreed to pay the above accounts.

Bank Balance
The Bank Balance stands at £9705.44.

Adoption of Internally Audited Accounts
The Clerk presented the Internally Audited Accounts to the meeting. It was unanimously
agreed to accept the accounts.
Mr Patten and Mrs Batt signed the Annual Return and the Statement of Internal Control.

Clerk’s Salary
It was agreed to increase the Clerk’s salary to SCP 20 backdated to 1 April 2006.

Village Fair
It was agreed that Councillors would run the same stall as last year. Mr Patten asked for
permission to raise a cheque for £7 during the month to send with our application form.
Permission was unanimously given.

Village Appraisal
This will be started after the Village Fair.

10. PLANNING
Please see attached list.

11. VILLAGE RESPONSIBILITIES
Village Sign
Mr Patten thanked Mr Howard for all his work in arranging for the sign to be
manufactured and erected.

Mr Patten said he would write to Mr Smith at Data Tooling and thank him for his help.

Litter Control
Nothing to report.

Casual Vacancy
Mrs Highwood’s resignation becomes effective from the end of this meeting so we now have
two Casual Vacancies.

12. ANY OTHER BUSINESS
Mr Fletcher asked the Clerk to ask ABC for more copies of the Hothfield Common
Management Plan.

It was noted that there was some concern as to the siting of the MUGA.

There being no further business the meeting closed at 9.50 pm.

 
 
 
 
 
 
 
   
 
   
       
Last Update  29.05.2006
Hothfield Parish Council 2006